CFT 3680 – Provision of pitch allocation, pavilion and artificial grass pitch booking system including all associated services

South Dublin County Council’s Environment, Water and Climate Change Department provides a range of recreational facilities, including Artificial Grass Pitches and Pavilions (serving as team changing rooms, referee rooms, and storage spaces) at various park locations across the County. South Dublin County Council is seeking a reliable supplier to provide …

CPV: 72000000 IT services: consulting, software development, Internet and support, 48000000 Software package and information systems
Place of execution:
CFT 3680 – Provision of pitch allocation, pavilion and artificial grass pitch booking system including all associated services
Awarding body:
South Dublin County Council
Award number:
0

1. Buyer

1.1 Buyer

Official name : South Dublin County Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CFT 3680 – Provision of pitch allocation, pavilion and artificial grass pitch booking system including all associated services
Description : South Dublin County Council’s Environment, Water and Climate Change Department provides a range of recreational facilities, including Artificial Grass Pitches and Pavilions (serving as team changing rooms, referee rooms, and storage spaces) at various park locations across the County. South Dublin County Council is seeking a reliable supplier to provide a comprehensive system for managing bookings and processing payments. This system must provide an online resource booking system that integrates with ACT365 access control systems to ensure secure access management. The system should facilitate secure payment processing, currently managed through the Global payments system, which has processed approximately 2,000 transactions since the beginning of 2024. Currently, the system supports around 250 active users, with over 1,000 bookings made this season alone. Currently we operate 2 separate portals: One operates our grass pitch applications and annual allocations. While the other operates solely as a booking platform for pavilions, artificial grass pitches and tennis courts. Currently, there are 2 pavilions, 2 artificial grass pitches and 3 tennis courts equipped with 15 ACT365 locks. We are expanding our pavilion programme, aiming to introduce 10 new locations across the county. At present, we have 2 Artificial Grass pitches, with plans to develop an additional 3. The system must be capable of adding the new facilities.
Procedure identifier : 5488bfa8-98c6-4c44-8434-63bd69432944
Previous notice : f433e234-3bf6-473d-a79c-1238f8fd34d6-01
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 1 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CFT 3680 – Provision of pitch allocation, pavilion and artificial grass pitch booking system including all associated services
Description : South Dublin County Council’s Environment, Water and Climate Change Department provides a range of recreational facilities, including Artificial Grass Pitches and Pavilions (serving as team changing rooms, referee rooms, and storage spaces) at various park locations across the County. South Dublin County Council is seeking a reliable supplier to provide a comprehensive system for managing bookings and processing payments. This system must provide an online resource booking system that integrates with ACT365 access control systems to ensure secure access management. The system should facilitate secure payment processing, currently managed through the Global payments system, which has processed approximately 2,000 transactions since the beginning of 2024. Currently, the system supports around 250 active users, with over 1,000 bookings made this season alone. Currently we operate 2 separate portals: One operates our grass pitch applications and annual allocations. While the other operates solely as a booking platform for pavilions, artificial grass pitches and tennis courts. Currently, there are 2 pavilions, 2 artificial grass pitches and 3 tennis courts equipped with 15 ACT365 locks. We are expanding our pavilion programme, aiming to introduce 10 new locations across the county. At present, we have 2 Artificial Grass pitches, with plans to develop an additional 3. The system must be capable of adding the new facilities.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 10 Year

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : Selection Criteria - Environmental Award Criteria - Environmental Merit - Green Considerations
Approach to reducing environmental impacts : Climate change mitigation
Green Procurement Criteria : EU Green Public Procurement criteria

5.1.10 Award criteria

Criterion :
Type : Price
Description : Price @ 20%.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Description : Quality @ 80%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Information about review deadlines : In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations2010 and the European Communities (Public Authorities' Contracts) (Review Procedures) (Amendment) Regulations 2015.
Organisation providing offline access to the procurement documents : South Dublin County Council
Organisation providing more information on the review procedures : The High Court of Ireland

6. Results

Value of all contracts awarded in this notice : 1 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : SportsKey Ltd.
Tender :
Tender identifier : 000074288
Identifier of lot or group of lots : LOT-0001
Value of the tender : 497 794 Euro
Subcontracting : No
Contract information :
Identifier of the contract : 424675
Date on which the winner was chosen : 31/10/2024
Date of the conclusion of the contract : 05/12/2024
Information about European Union funds
Identifier of EU funds : None

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : South Dublin County Council
Registration number : 9509808P
Postal address : County Hall, Tallaght, Dublin 24, D24 YNN5
Town : Dublin
Postcode : D24 YNN5
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +3531 4149320
Internet address : https://www.sdcc.ie
Buyer profile : https://www.sdcc.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : SportsKey Ltd.
Size of the economic operator : Micro, small, or medium
Registration number : 589561
Postal address : Suite 406/407, Q House, 76 Furze Road
Town : Sandyford
Postcode : D18NN59
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 2542983
Internet address : www.sportskey.com
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 6683e181-4805-49a6-aaea-687548f23315 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 10/09/2025 15:02 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00597987-2025
OJ S issue number : 175/2025
Publication date : 12/09/2025