Book and Claim for sustainable fuels and all transport modes

The objective is to assess the need & feasibility of an accountability system for sustainable alternative fuels in the EU transport sector (so called 'Book&Claim', meaning the sustainable alternative fuel is physically used elsewhere but formally associated to another specific transport operation) and will do the following. • Analyse of …

CPV: 79400000 Business and management consultancy and related services, 79952000 Event services, 73200000 Research and development consultancy services
Deadline:
Oct. 22, 2025, 4 p.m.
Deadline type:
Submitting a bid
Place of execution:
Book and Claim for sustainable fuels and all transport modes
Awarding body:
European Commission, DG MOVE - Mobility and Transport
Award number:
EC-MOVE/2025/OP/0044

1. Buyer

1.1 Buyer

Official name : European Commission, DG MOVE - Mobility and Transport
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Book and Claim for sustainable fuels and all transport modes
Description : The objective is to assess the need & feasibility of an accountability system for sustainable alternative fuels in the EU transport sector (so called 'Book&Claim', meaning the sustainable alternative fuel is physically used elsewhere but formally associated to another specific transport operation) and will do the following. • Analyse of the existing EU legislative framework, primarily including the Directive 2009/28/EC (RED), Directive 2003/87/EC (EU ETS), Regulation 2023/1804 (Alternative Fuels Infrastructure), Regulation (EU) 2019/631 (CO2 emissions from cars and vans), Regulation 2023/1805 (Fuel EU Maritime) and Regulation 2023/2405 (Re Fuel EU Aviation), with the objective of identifying the viable options for the legally sound set up of a system that would allow 'claiming' the benefits of specific sustainable alternative fuels used elsewhere (both in terms of achievement of specific sustainable alternative fuels targets and in terms of financial benefits deriving from the use of specific sustainable alternative fuels). • Analyse of the existing non-EU legislative framework, primarily assessing any existing barriers for the full deployment (in different non-EU countries) of the established sustainability certification and traceability framework, having as a term of comparison the Renewable Energy Directive III (2018/2001), in non-EU countries. The study will assess barriers stemming from different national legal orders as well as identify other technical barriers resulting from different technical operation system in 3rd countries. This assessment is preliminary to a possible “Book & Claim” mechanisms extended worldwide. The worldwide extension should also assess how the available data under such mechanisms may be integrated or linked to the traceability tool of the Union Database, deployed under article 31a of the Renewable Energy Directive III (2018/2001) in order to avoid double claims or double counting of the same energy units in the EU and in the non-EU countries concerned. The study will prioritise the analyses on those area of the world that have the largest trade volumes with the EU, such as US, North Africa and Singapore. The study will necessitate an in-depth analysis of the legal framework and technologies for the traceability of the rules on a number of non-EU countries, and comparing them with the rules in the EU. • Identify and explore possible ways where an accounting mechanism could facilitate compliance with EU regulations for all actors involved in the production and distribution of sustainable alternative fuels and those actors in the transport sector involved in their use. The scope includes the fuels that available technologies allow to be used in transport, distinguishing by fuel type, including by the feedstock and by the (electric) energy eventually used for its production, the environmental and financial costs of the production and the distribution. • Check the economic benefit of introducing a flexibility mechanism such as the ‘Book&Claim’ and the effects on enhancing or slowing down the deployment of a sustainable alternative fuels production and distribution network in the EU. It will consider if ‘Book&Claim’ can be limited to the EU scope or be extended worldwide, including in the second case a rough estimate if this can favour the development of production and distribution elsewhere than in the EU. Particular attention should be given to the IMO and ICAO ongoing processes of recognition of sustainable fuels.
Procedure identifier : 744d6b01-3d65-465a-b71c-21389b4ad507
Internal identifier : EC-MOVE/2025/OP/0044
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79400000 Business and management consultancy and related services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 2 200 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Book and Claim for sustainable fuels and all transport modes
Description : The objective is to assess the need & feasibility of an accountability system for sustainable alternative fuels in the EU transport sector (so called 'Book&Claim', meaning the sustainable alternative fuel is physically used elsewhere but formally associated to another specific transport operation) and will do the following. • Analyse of the existing EU legislative framework, primarily including the Directive 2009/28/EC (RED), Directive 2003/87/EC (EU ETS), Regulation 2023/1804 (Alternative Fuels Infrastructure), Regulation (EU) 2019/631 (CO2 emissions from cars and vans), Regulation 2023/1805 (Fuel EU Maritime) and Regulation 2023/2405 (Re Fuel EU Aviation), with the objective of identifying the viable options for the legally sound set up of a system that would allow 'claiming' the benefits of specific sustainable alternative fuels used elsewhere (both in terms of achievement of specific sustainable alternative fuels targets and in terms of financial benefits deriving from the use of specific sustainable alternative fuels). • Analyse of the existing non-EU legislative framework, primarily assessing any existing barriers for the full deployment (in different non-EU countries) of the established sustainability certification and traceability framework, having as a term of comparison the Renewable Energy Directive III (2018/2001), in non-EU countries. The study will assess barriers stemming from different national legal orders as well as identify other technical barriers resulting from different technical operation system in 3rd countries. This assessment is preliminary to a possible “Book & Claim” mechanisms extended worldwide. The worldwide extension should also assess how the available data under such mechanisms may be integrated or linked to the traceability tool of the Union Database, deployed under article 31a of the Renewable Energy Directive III (2018/2001) in order to avoid double claims or double counting of the same energy units in the EU and in the non-EU countries concerned. The study will prioritise the analyses on those area of the world that have the largest trade volumes with the EU, such as US, North Africa and Singapore. The study will necessitate an in-depth analysis of the legal framework and technologies for the traceability of the rules on a number of non-EU countries, and comparing them with the rules in the EU. • Identify and explore possible ways where an accounting mechanism could facilitate compliance with EU regulations for all actors involved in the production and distribution of sustainable alternative fuels and those actors in the transport sector involved in their use. The scope includes the fuels that available technologies allow to be used in transport, distinguishing by fuel type, including by the feedstock and by the (electric) energy eventually used for its production, the environmental and financial costs of the production and the distribution. • Check the economic benefit of introducing a flexibility mechanism such as the ‘Book&Claim’ and the effects on enhancing or slowing down the deployment of a sustainable alternative fuels production and distribution network in the EU. It will consider if ‘Book&Claim’ can be limited to the EU scope or be extended worldwide, including in the second case a rough estimate if this can favour the development of production and distribution elsewhere than in the EU. Particular attention should be given to the IMO and ICAO ongoing processes of recognition of sustainable fuels.
Internal identifier : EC-MOVE/2025/OP/0044

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79400000 Business and management consultancy and related services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 73200000 Research and development consultancy services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 26 Month

5.1.5 Value

Estimated value excluding VAT : 2 200 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 22/10/2025 16:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 23/10/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG MOVE - Mobility and Transport

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG MOVE - Mobility and Transport
Registration number : COM
Department : MOVE.DDG2.D - Waterborne
Postal address : Rue Demot 28
Town : Brussels
Postcode : B-1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 1c254f0d-31db-4f75-8a90-f55e05e72598 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/08/2025 14:08 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00547316-2025
OJ S issue number : 159/2025
Publication date : 21/08/2025