Bergen municipality

Renovation of Åsane cemetery ́s stretcher house, as well as alterations to the ground floor to a cooling room for chests. Renovation of Åsane cemetery ́s stretcher house, as well as alterations to the ground floor to a cooling room for chests.

CPV: 45000000 Construction work, 45212361 Church construction work, 45262700 Building alteration work
Deadline:
Aug. 12, 2025, 10 a.m.
Deadline type:
Submitting a bid
Place of execution:
Bergen municipality
Awarding body:
HRP AS
Award number:
2513224

1. Buyer

1.1 Buyer

Official name : HRP AS
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Recreation, culture and religion

1.1 Buyer

Official name : Bergen kirkelige fellesråd
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Recreation, culture and religion

1.1 Buyer

Official name : Bergen kirkelige fellesråd
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Recreation, culture and religion

2. Procedure

2.1 Procedure

Title : Bergen municipality
Description : Renovation of Åsane cemetery ́s stretcher house, as well as alterations to the ground floor to a cooling room for chests.
Procedure identifier : d7fa29a0-4443-49fe-bcc5-a46fe2ca98d8
Internal identifier : 2513224
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Bergen Church Council, renovation of Åsane cemetery ́s stretcher house, as well as alterations and development of the ground floor to a cooling room for chests.  Stretcher house and public toilet assumed erected in 1950 in accordance with drawings from the Ole Landmark -Basement, lady and lord toilet and shower -1 floor, storage room and stretcher house -Kaltloft building is located on presumed sustainable matter, the basement floor of the building is partially filled on 2 sides. The foundations of concrete are expected to be cast on site with a high proportion of major natural stone covers. The floor divider in concrete cast on site and the first floor, assumed in brick according to Bergen ́s hollow wall principle.  Coax roof type with freely obvious coffin beams, underlay with overlap suction table. The roof is covered with high quality slate in square form laid in a diagonal pattern, the building's roof has gables of wooden cladding.

2.1.1 Purpose

Main nature of the contract : Works
Additional nature of the contract : Services
Main classification ( cpv ): 45262700 Building alteration work
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45212361 Church construction work

2.1.2 Place of performance

Postal address : Sauråsbakken 36
Town : Bergen
Postcode : 5131
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Additional information : Stretcher house by the cemetery.

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - the procurement regulation parts I and part II.

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
Child labour and including other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Early termination, damages, or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations set under purely national exclusion grounds : The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons. Will the purely national rejection reasons, as stated in the relevant notice or in the procurement documents, apply?
Breaching obligation relating to payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Breaching obligation relating to payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Bergen municipality
Description : Renovation of Åsane cemetery ́s stretcher house, as well as alterations to the ground floor to a cooling room for chests.
Internal identifier : 2513224

5.1.1 Purpose

Main nature of the contract : Works
Additional nature of the contract : Services
Main classification ( cpv ): 45262700 Building alteration work
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45212361 Church construction work

5.1.2 Place of performance

Postal address : Sauråsbakken 36
Town : Bergen
Postcode : 5131
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Additional information : Stretcher house by the cemetery.

5.1.3 Estimated duration

Start date : 09/09/2025
Duration end date : 20/10/2025

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.7 Strategic procurement

Green Procurement Criteria : No Green Public Procurement criteria

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are not included with the following justification
Justification : There is talk of a minor alteration within the existing building structure, where it is assessed as little feasible to fulfil the requirements for universal design without comprehensive measures. The project ́s frameworks do not allow major interventions in construction or plans, and the competition is primarily aimed at functional and aesthetic improvements within the current structural limitations. Any accessibility measures will be assessed in a later phase if the project is realised and there is a need and an option for adaptation.

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Enrolment in a relevant professional register
Description : Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Criterion : Enrolment in a trade register
Description : Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Criterion : General yearly turnover
Description : The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows: Minimum qualification requirements
Criterion : Average yearly turnover
Description : The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows: Minimum qualification requirements
Criterion : Specific yearly turnover
Description : Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows: Minimum qualification requirements
Criterion : Specific average yearly turnover
Description : Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested: Minimum qualification requirements
Criterion : Financial ratio
Description : For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows: Minimum qualification requirements
Criterion : Professional risk indemnity insurance
Description : The insured amount in the tenderer ́s liability insurance is the following: Minimum qualification requirements
Criterion : Other economic or financial requirements
Description : Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that: Minimum qualification requirements
Criterion : References on specified works
Description : Only for public building and construction works: During the reference period the tenderer has carried out the following work of the requested type. The contracting authority can require up to five years experience and allow experience from the previous five years to be taken into consideration. Minimum qualification requirements
Criterion : Technicians or technical bodies for quality control
Description : Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented. Minimum qualification requirements
Criterion : Technicians or technical bodies to carry out the work
Description : Tenderers can use the following technical personnel or technical units for public building and construction work to fulfil the contract: Minimum qualification requirements
Criterion : Measures for ensuring quality
Description : The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows: Minimum qualification requirements
Criterion : Study, technical and research facilities
Description : The tenderer ́s survey and research facilitates are as follows: Minimum qualification requirements
Criterion : Supply chain management
Description : The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract: Minimum qualification requirements
Criterion : Relevant educational and professional qualifications
Description : The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees: Minimum qualification requirements
Criterion : Environmental management measures
Description : Tenderers can employ the following environmental management measures in connection with the execution of the contract: Minimum qualification requirements
Criterion : Number of managerial staff
Description : The tenderer ́s number of employees in the management during the last three years was as follows: Minimum qualification requirements
Criterion : Average yearly manpower
Description : The tenderer's average annual workforce in the last three years has been as follows: Minimum qualification requirements
Criterion : Tools, plant, or technical equipment
Description : Tenderers can use the following tools, material and technical equipment to carry out the contract: Minimum qualification requirements
Criterion : Subcontracting proportion
Description : The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above. Minimum qualification requirements
Criterion : Certificates by independent bodies about quality assurance standards
Description : Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements? Minimum qualification requirements
Criterion : Certificates by independent bodies about environmental management systems or standards
Description : Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards? Minimum qualification requirements

5.1.10 Award criteria

Criterion :
Type : Price
Name : Award criterium price
Description : The offered total price (30%) Average price for operational interruptions due to funeral/set-up of urn (10%) Average of the offered hourly rates (10%)
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Award criterium quality
Description : This is to be assessed: The project manager ́s competence and experience (30%) Competence will be assessed based on education and experience with relevant work. Project manager who shall be used in the project and cannot be replaced without written permission from the contracting authority. Execution time and plan for implementation (20%) Tenderers shall present a realistic and effective plan for the execution of the assignment, including milestones and time spent. Emphasis will be put on how well the plan is adapted to the project ́s requirements and how quickly and predictable the delivery can be completed.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 31/07/2025 22:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/260169471.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 12/08/2025 10:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : If, when submitting a tender, some formal documents or information that is not assessed as significant for the actual content of the tender or the competition ́s equal treatment, the buyer can, at his sole discretion, ask the tenderer to submit it within a further specified deadline. This typically applies to documentation such as a tax certificate, HSE self-declaration, company registration certificate or other documentation that verifies conditions that do not affect the assessment of the tender ́s reality. Emphasis is put on the fact that the Contracting Authority's right to request a submission is limited by the procurement regulations' requirement for equal treatment and transparency, and that this does not include central parts of the tender such as prices, solution descriptions or qualifications included in the actual evaluation.
Information about public opening :
Opening date : 12/08/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Hordaland tingrett -
Review organisation : Hordaland tingrett -
Information about review deadlines : A waiting period of ten calendar days will be given after the award of contract. When the appeals deadline has expired, the Contracting Authority intends to enter into a contract.
Organisation providing additional information about the procurement procedure : Bergen kirkelige fellesråd -
Organisation providing offline access to the procurement documents : Bergen kirkelige fellesråd -
Organisation providing more information on the review procedures : Bergen kirkelige fellesråd -
Organisation receiving requests to participate : Bergen kirkelige fellesråd -
Organisation processing tenders : Bergen kirkelige fellesråd -

8. Organisations

8.1 ORG-0001

Official name : HRP AS
Registration number : 988889245
Postal address : Dronning Eufemias Gate 16
Town : OSLO
Postcode : 0190
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Gaute Dale
Telephone : +47 48400203
Fax : +47 48400203
Internet address : https://www.hrpas.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Bergen kirkelige fellesråd
Registration number : 976 994 434
Postal address : Marken 34
Town : Bergen
Postcode : 5017
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 91305587
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Bergen kirkelige fellesråd
Registration number : 976 994 434
Postal address : Marken 34
Town : Bergen
Postcode : 5017
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Contact point : Bjarne Skarestad
Telephone : 91305587
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : Hordaland tingrett
Registration number : 935 364 906
Department : Bergen
Postal address : C. Sundts gate 42
Town : Bergen
Postcode : 5004
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 55699700
Roles of this organisation :
Review organisation
Mediation organisation
Notice information
Notice identifier/version : dfb0f644-da2b-4b87-85d7-7acbb7f1d8c6 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/06/2025 11:22 +00:00
Notice dispatch date (eSender) : 23/06/2025 11:35 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00406110-2025
OJ S issue number : 119/2025
Publication date : 25/06/2025