Avinor AS -T - 192858 Archive and case handling system

Avinor AS is planning an ongoing service agreement for a cloud based case processing and archiving system (SaaS). The system shall cover the entire case handling process from enquiry to archiving and publication on eInnsyn, in accordance with the Archives Act. The system shall be able to be integrated with …

CPV: 72000000 IT services: consulting, software development, Internet and support, 48329000 Imaging and archiving system, 72252000 Computer archiving services, 79560000 Filing services
Place of execution:
Avinor AS -T - 192858 Archive and case handling system
Awarding body:
AVINOR AS
Award number:
25/05348

1. Buyer

1.1 Buyer

Official name : AVINOR AS
Activity of the contracting entity : Airport-related activities

2. Procedure

2.1 Procedure

Title : Avinor AS -T - 192858 Archive and case handling system
Description : Avinor AS is planning an ongoing service agreement for a cloud based case processing and archiving system (SaaS). The system shall cover the entire case handling process from enquiry to archiving and publication on eInnsyn, in accordance with the Archives Act. The system shall be able to be integrated with trade systems, national joint components and Microsoft 365, and safeguard information security, privacy and insight. The contract shall contribute to digitalisation and efficiency through i.a. KI and automation.
Procedure identifier : 540fb623-5bfc-4b43-9535-27638516e095
Internal identifier : 25/05348
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48329000 Imaging and archiving system
Additional classification ( cpv ): 72252000 Computer archiving services
Additional classification ( cpv ): 79560000 Filing services

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Avinor AS -T - 192858 Archive and case handling system
Description : Avinor AS is planning an ongoing service agreement for a cloud based case processing and archiving system (SaaS). The system shall cover the entire case handling process from enquiry to archiving and publication on eInnsyn, in accordance with the Archives Act. The system shall be able to be integrated with trade systems, national joint components and Microsoft 365, and safeguard information security, privacy and insight. The contract shall contribute to digitalisation and efficiency through i.a. KI and automation.
Internal identifier : 25/05348

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48329000 Imaging and archiving system
Additional classification ( cpv ): 72252000 Computer archiving services
Additional classification ( cpv ): 79560000 Filing services

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/04/2026
Duration end date : 01/04/2030

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : Ongoing contract

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Deadline for requesting additional information : 05/10/2025 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=69075

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of requests to participate : 13/10/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Nobody
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Nobody

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett
Information about review deadlines : See the tender documentation
Organisation providing additional information about the procurement procedure : AVINOR AS

8. Organisations

8.1 ORG-0001

Official name : AVINOR AS
Registration number : 985198292
Department : Konserninnkjøp
Postal address : Dronning Eufemias gate 6
Town : Oslo
Postcode : 0191
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Arezou Sadeghi
Telephone : +47 815 30 550
Internet address : http://www.avinor.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 22 03 52 00
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 323a1daf-63a5-4767-955a-be41e15c7186 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/09/2025 07:11 +00:00
Notice dispatch date (eSender) : 11/09/2025 07:14 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00598322-2025
OJ S issue number : 175/2025
Publication date : 12/09/2025