81318992 Travel Management Service for GIZ Ethiopia and its Partners

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government - in particular the Federal Ministry for Economic …

CPV: 63510000 Travel agency and similar services, 63500000 Travel agency, tour operator and tourist assistance services
Place of execution:
81318992 Travel Management Service for GIZ Ethiopia and its Partners
Awarding body:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Award number:
81318992

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81318992 Travel Management Service for GIZ Ethiopia and its Partners
Description : The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government - in particular the Federal Ministry for Economic Cooperation and Development (BMZ) - and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.
Procedure identifier : 487f1b42-ebba-43f8-ae70-dca0b9fa7cb1
Internal identifier : 81318992
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services

2.1.2 Place of performance

Country : Ethiopia
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 14 006 053 Euro

2.1.4 General information

Additional information : #Bekanntmachungs-ID: CXTRYY6YTNR7LNJW# All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : In accordance with §§ 123,124 GWB, § 22 LkSG
Participation in a criminal organisation : In accordance with §§ 123,124 GWB, § 22 LkSG
Terrorist offences or offences linked to terrorist activities : In accordance with §§ 123,124 GWB, § 22 LkSG
Money laundering or terrorist financing : In accordance with §§ 123,124 GWB, § 22 LkSG
Fraud : In accordance with §§ 123,124 GWB, § 22 LkSG
Corruption : In accordance with §§ 123,124 GWB, § 22 LkSG
Child labour and including other forms of trafficking in human beings : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching obligation relating to payment of taxes : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching obligation relating to payment of social security contributions : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of environmental law : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of social law : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of labour law : In accordance with §§ 123,124 GWB, § 22 LkSG
Insolvency : In accordance with §§ 123,124 GWB, § 22 LkSG
Assets being administered by liquidator : In accordance with §§ 123,124 GWB, § 22 LkSG
Business activities are suspended : In accordance with §§ 123,124 GWB, § 22 LkSG
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : In accordance with §§ 123,124 GWB, § 22 LkSG
Grave professional misconduct : In accordance with §§ 123,124 GWB, § 22 LkSG
Agreements with other economic operators aimed at distorting competition : In accordance with §§ 123,124 GWB, § 22 LkSG
Conflict of interest due to its participation in the procurement procedure : In accordance with §§ 123,124 GWB, § 22 LkSG
Direct or indirect involvement in the preparation of this procurement procedure : In accordance with §§ 123,124 GWB, § 22 LkSG
Early termination, damages, or other comparable sanctions : In accordance with §§ 123,124 GWB, § 22 LkSG
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : In accordance with §§ 123,124 GWB, § 22 LkSG

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81318992 Travel Management Service for GIZ Ethiopia and its Partners
Description : It is expected to provide airline ticketing services such us domestic and international flight ticket booking, hotel booking, visa (except visa for Ethiopia), train tickets, ground transport such as bus, and car rental for its operations in Africa and the world on time and at a high level of flexibility, quality, efficiency, and reliability. By partnering with a global travel agent, GIZ seeks to ensure efficient and safe travel arrangements, thereby supporting its mission in Ethiopia and Djibouti.
Internal identifier : 81318992

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Country : Ethiopia
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.4 Renewal

Maximum renewals : 1
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:other-sme# GIZ calculates the total amount to be an estimated amount of 14,006,053 EUR for 36 months. The maximum amount is 14,006,053 EUR for 36 months.

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : Consideration of environmental and social compatibility
Aim of strategic procurement : Fulfilment of social objectives
Description : Gender equality
Approach to reducing environmental impacts : Climate change mitigation, Pollution prevention and control
Social objective promoted : Gender equality

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion : Other economic or financial requirements
Description : EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate. If it is not possible to make a clear selection of up to 5 candidates for the tendering phase on the basis of the criteria listed in the procurement documents (e.g. if a number of candidates achieve the same overall eligibility score), we reserve the right to increase the maximum number of 5. More than the required number of references may be provided but the number of 10 references should not be exceeded. If you are participating in the procedure as part of a candidate/bidding consortium, please note that the total number of references for all members of the consortium combined should not exceed 10. Only references that have the required minimum commission value of EUR 2.000.000,00 will be assessed. Only references that have started and/or finished in the last 36 months (deadline: end of deadline for the submission of requests to participate) will be assessed. If a reference project satisfies both the minimum criteria and the weighted criteria, it will be counted for both assessments. Only reference projects will be assessed if the reference project description clearly explains why the reference meets the required technical eligibility criterion and makes it possible to clearly assign the reference to a required eligibility criterion (see self-declaration of eligibility). The maximum number of points that can be achieved per weighted criterion is 10 points. Weighted criteria for the selection of candidates: 1. Organization and booking of business trips (flights, rail, hotels, rental cars) 25% 2. Use and support of online booking tools 10% 3. Operation of a travel office / travel management helpdesk with emergency services 25% 4. Travel management services for public authorities 5% 5. Experience using SAP Concur 5% 6. Regional Experience in Eastern Africa 20% 7. Experience of development projects (at least 50% ODA-financed) 10%
Criterion : References on specified services
Description : EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 2.000.000,00 EUR. 2. At least 5 reference projects in the technical field Experience in managing and handling flight bookings for at least 6.000 flights per year, providing 24/7/365 hotline service and at least 3 reference projects in the region Africa in the last 36 months (deadline: Deadline for the submission of requests to participate).
Criterion : Average yearly turnover
Description : EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year) at least: 10.000.000,00 EUR.
Criterion : Other economic or financial requirements
Description : EN-C2: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 15 persons.
Criterion : References on specified services
Description : Assessment of technical eligibility / weighted criteria for the selection of candidates - If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate. If it is not possible to make a clear selection of up to 5 candidates for the tendering phase on the basis of the criteria listed in the procurement documents (e.g. if a number of candidates achieve the same overall eligibility score), we reserve the right to increase the maximum number of 5. More than the required number of references may be provided but the number of 10 references should not be exceeded. If you are participating in the procedure as part of a candidate/bidding consortium, please note that the total number of references for all members of the consortium combined should not exceed 10. Only references that have the required minimum commission value of EUR 2.000.000,00 will be assessed. Only references that have started and/or finished in the last 36 months (deadline: end of deadline for the submission of requests to participate) will be assessed. If a reference project satisfies both the minimum criteria and the weighted criteria, it will be counted for both assessments. Only reference projects will be assessed if the reference project description clearly explains why the reference meets the required technical eligibility criterion and makes it possible to clearly assign the reference to a required eligibility criterion (see self-declaration of eligibility). The maximum number of points that can be achieved per weighted criterion is 10 points. Weighted criteria for the selection of candidates: 1. Organization and booking of business trips (flights, rail, hotels, rental cars) 25% 2. Use and support of online booking tools 10% 3. Operation of a travel office / travel management helpdesk with emergency services 25% 4. Travel management services for public authorities 5% 5. Experience using SAP Concur 5% 6. Regional Experience in Eastern Africa 20% 7. Experience of development projects (at least 50% ODA-financed) 10%
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 100
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 5
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 20/10/2025 23:59 +02:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 21/11/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 30/10/2025 12:00 +01:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : 000
Fax : +49 6196791115
Internet address : https://www.giz.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : b16f3249-6d20-4f1f-a41a-472c0582c627 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 29/09/2025 09:45 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00638646-2025
OJ S issue number : 187/2025
Publication date : 30/09/2025