(2024-7650) Multi-function machines, framework agreement

The competition is for a framework agreement for leasing multi-function machines, with an option for a system for secure scanning/printing. The objective of the framework agreement is to standardise the machinery, simplify operation, service and maintenance, as well as simplify the administration and procurement. Multifunction machines means machines that primarily …

CPV: 30000000 Office and computing machinery, equipment and supplies except furniture and software packages, 30100000 Office machinery, equipment and supplies except computers, printers and furniture, 30120000 Photocopying and offset printing equipment, 30121000 Photocopying and thermocopying equipment, 30121100 Photocopiers, 30121200 Photocopying equipment, 30125000 Parts and accessories of photocopying apparatus, 30125100 Toner cartridges, 30125120 Toner for photocopiers
Place of execution:
(2024-7650) Multi-function machines, framework agreement
Awarding body:
Viken Vest Innkjøpssamarbeid (VVI)
Award number:
24313

1. Buyer

1.1 Buyer

Official name : Viken Vest Innkjøpssamarbeid (VVI)
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : (2024-7650) Multi-function machines, framework agreement
Description : The competition is for a framework agreement for leasing multi-function machines, with an option for a system for secure scanning/printing. The objective of the framework agreement is to standardise the machinery, simplify operation, service and maintenance, as well as simplify the administration and procurement. Multifunction machines means machines that primarily have the possibility of the following functions: copies, printers, stapling, hole punching, scanners. The contracting authority envisages a need for a small, medium sized and large multi-function machine. Participants in the procurement: Lier municipality. Modum municipality - Øvre Eiker municipality -HALLINGDAL FIRE AND RESCUE SERVICE IKS -The Kongsberg region ICT with 9 member municipalities (Kongsberg, Notodden, Tinn, Hjartdal, Flesberg, Rollag, Nore og Uvdal, Sigdal and Krødsherad municipalities) has an option. The procurement ́s value is estimated to be above the EEA threshold. The maximum value for the entire contract period, including any options and expected price rise: NOK 25,000,000 excluding VAT. The need is uncertain. The volume can vary both up and down and the contract period will depend on, among other things, the contracting authority ́s needs, activities, budgetary situations and other framework factors. See the procurement documents for further information.
Procedure identifier : 7b381f7f-f198-40aa-8391-aecfd880c5b1
Previous notice : 14d0e840-b130-447a-a8f9-5f0a64dee0d5-01
Internal identifier : 24313
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The competition will be held in accordance with the Public Procurement Act from 17 June 2016 no. 73 (LOA), with the accompanying regulations of 12 August 2016 no. 974 (FOA), as well as the provisions in this tender documentation. The competition will be held as TED - open tender contest in accordance with the regulations Parts I and III. All interested tenderers can submit tenders for this type of procedure. Negotiations are not allowed. The procurement is announced in the DOFFIN and TED database.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30100000 Office machinery, equipment and supplies except computers, printers and furniture
Additional classification ( cpv ): 30120000 Photocopying and offset printing equipment
Additional classification ( cpv ): 30121000 Photocopying and thermocopying equipment
Additional classification ( cpv ): 30121100 Photocopiers
Additional classification ( cpv ): 30121200 Photocopying equipment
Additional classification ( cpv ): 30125000 Parts and accessories of photocopying apparatus
Additional classification ( cpv ): 30125100 Toner cartridges
Additional classification ( cpv ): 30125120 Toner for photocopiers

2.1.2 Place of performance

Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 25 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : (2024-7650) Multi-function machines, framework agreement
Description : The competition is for a framework agreement for leasing multi-function machines, with an option for a system for secure scanning/printing. The objective of the framework agreement is to standardise the machinery, simplify operation, service and maintenance, as well as simplify the administration and procurement. Multifunction machines means machines that primarily have the possibility of the following functions: copies, printers, stapling, hole punching, scanners. The contracting authority envisages a need for a small, medium sized and large multi-function machine. Participants in the procurement: Lier municipality. Modum municipality - Øvre Eiker municipality -HALLINGDAL FIRE AND RESCUE SERVICE IKS -The Kongsberg region ICT with 9 member municipalities (Kongsberg, Notodden, Tinn, Hjartdal, Flesberg, Rollag, Nore og Uvdal, Sigdal and Krødsherad municipalities) has an option. The procurement ́s value is estimated to be above the EEA threshold. The maximum value for the entire contract period, including any options and expected price rise: NOK 25,000,000 excluding VAT. The need is uncertain. The volume can vary both up and down and the contract period will depend on, among other things, the contracting authority ́s needs, activities, budgetary situations and other framework factors. See the procurement documents for further information.
Internal identifier : 24313

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30100000 Office machinery, equipment and supplies except computers, printers and furniture
Additional classification ( cpv ): 30120000 Photocopying and offset printing equipment
Additional classification ( cpv ): 30121000 Photocopying and thermocopying equipment
Additional classification ( cpv ): 30121100 Photocopiers
Additional classification ( cpv ): 30121200 Photocopying equipment
Additional classification ( cpv ): 30125000 Parts and accessories of photocopying apparatus
Additional classification ( cpv ): 30125100 Toner cartridges
Additional classification ( cpv ): 30125120 Toner for photocopiers

5.1.2 Place of performance

Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 22/10/2025
Duration end date : 21/10/2027

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : Renewal lenght is 12 months

5.1.5 Value

Estimated value excluding VAT : 25 000 000 Norwegian krone
Maximum value of the framework agreement : 25 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Prices and Costs
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Service and competence
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Product Quality
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Climate and environment
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Buskerud tingrett
Information about review deadlines : -
Organisation providing more information on the review procedures : Viken Vest Innkjøpssamarbeid (VVI)
Organisation signing the contract : Viken Vest Innkjøpssamarbeid (VVI)

6. Results

Value of all contracts awarded in this notice : 2 500 000 Norwegian krone
Maximum value of the framework agreements in this notice : 25 000 000 Norwegian krone
Approximate value of the framework agreements : 25 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 25 000 000 Norwegian krone
Re-estimated value of the framework agreement : 25 000 000 Norwegian krone

6.1.2 Information about winners

Winner :
Official name : Advania Norge AS
Tender :
Tender identifier : Advania Norge AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 1 Norwegian krone
Subcontracting : Not yet known
Contract information :
Identifier of the contract : -
Title : General del-Advania Norway AS
Date on which the winner was chosen : 17/09/2025
Date of the conclusion of the contract : 29/09/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 14d0e840-b130-447a-a8f9-5f0a64dee0d5-01
Organisation signing the contract : Viken Vest Innkjøpssamarbeid (VVI)

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Konica Minolta Business Solutions Norway AS
Tenderer :
Official name : ECIT SOLUTIONS ONE AS

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Viken Vest Innkjøpssamarbeid (VVI)
Registration number : 954 597 482
Department : Innkjøp
Postal address : Stasjonsgata 24
Town : Hokksund
Postcode : 3300
Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway
Contact point : Arne Hvidsten
Telephone : +47
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Buskerud tingrett
Registration number : 826 726 342
Postal address : Postboks 1066 Bragernes
Town : Drammen
Postcode : 3001
Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway
Telephone : 32 21 16 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Advania Norge AS
Size of the economic operator : Large
Registration number : 992009241
Department : Products Salg
Postal address : Pilestredet 33
Town : Oslo
Postcode : 0166
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Andreas H. Augdahl
Telephone : +47 81558040
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Konica Minolta Business Solutions Norway AS
Size of the economic operator : Large
Registration number : 964371180
Department : Salg
Postal address : Postboks 4513 Nydalen
Town : Oslo
Postcode : 0404
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Amund Bones
Telephone : +4722789800
Roles of this organisation :
Tenderer

8.1 ORG-0005

Official name : ECIT SOLUTIONS ONE AS
Size of the economic operator : Large
Registration number : 921064802
Department : Anbudsavdelingen
Postal address : Bjørnstjerne Bjørnsons gate 110
Town : DRAMMEN
Postcode : 3044
Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway
Contact point : Henriette Torgersen Dybwad
Telephone : 47930634
Roles of this organisation :
Tenderer

Notice information

Notice identifier/version : cdd67bc8-4089-4012-9a90-7dd9e1a58223 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 01/10/2025 11:18 +00:00
Notice dispatch date (eSender) : 01/10/2025 11:29 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00646888-2025
OJ S issue number : 189/2025
Publication date : 02/10/2025