150-BYM-2024 Project Hotel

BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. The project hotel shall be delivered as a …

CPV: 72000000 IT services: consulting, software development, Internet and support, 48000000 Software package and information systems, 48311000 Document management software package, 48331000 Project management software package, 48333000 Contact management software package, 72212333 Contact management software development services, 72260000 Software-related services, 72261000 Software support services
Place of execution:
150-BYM-2024 Project Hotel
Awarding body:
Oslo kommune v/ Bymiljøetaten
Award number:
24/118616

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Bymiljøetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 150-BYM-2024 Project Hotel
Description : BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. The project hotel shall be delivered as a complete system. A service contract shall be signed with one tenderer. The users of the project hotel will be employees of The Urban Environment, externally engaged and contract parties. BYM executes approx. 240 contract projects per annum. Of these, there will always be a need for a project hotel for 30-40 projects. See the requirement specifications for further information.
Procedure identifier : 22e6dab3-c72d-4ce7-ba0b-fc9643e0f707
Previous notice : 8a4427d4-a632-43a3-8a85-cb2cf798f7c2-01
Internal identifier : 24/118616
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48331000 Project management software package
Additional classification ( cpv ): 48333000 Contact management software package
Additional classification ( cpv ): 72212333 Contact management software development services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72261000 Software support services

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.4 General information

Call for competition is terminated
Additional information : Climate and environmental considerations The requirements and criteria complied with the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the procurement regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has, in its nature, a climate footprint and an environmental impact that is immaterial and this is justified in the procurement documents, cf. the procurement regulations § 7-9 (5). The need that the contracting authority would like covered by the software is primarily a service procurement. The work does not include travel activities and no use of paper or other consumables. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. However, if a consideration takes the sub-supplier chains, we can see that possible climate footprint and environmental impact may arise connected to the operation of the data centres connected to the digital solutions for project hotels. The tenderer ́s influence over this energy consumption and the possible environmental impact is, however, very limited and aimlessly for the contracting authority to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exclusion rule in PPR § 7-9 (5).
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : 150-BYM-2024 Project Hotel
Description : BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. The project hotel shall be delivered as a complete system. A service contract shall be signed with one tenderer. The users of the project hotel will be employees of The Urban Environment, externally engaged and contract parties. BYM executes approx. 240 contract projects per annum. Of these, there will always be a need for a project hotel for 30-40 projects. See the requirement specifications for further information.
Internal identifier : 24/118616

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48331000 Project management software package
Additional classification ( cpv ): 48333000 Contact management software package
Additional classification ( cpv ): 72212333 Contact management software development services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72261000 Software support services
Options :
Description of the options : Integration with the archive system (Websak)

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 8 Year

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : The contract will be valid for 4 years from when the contract is signed. The contracting authority has an option to extend the contract for up to 1+1+1+1 year on unchanged terms. The contract period, including options, is 8 years.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Climate and environmental considerations The requirements and criteria complied with the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the procurement regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has, in its nature, a climate footprint and an environmental impact that is immaterial and this is justified in the procurement documents, cf. the procurement regulations § 7-9 (5). The need that the contracting authority would like covered by the software is primarily a service procurement. The work does not include travel activities and no use of paper or other consumables. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. However, if a consideration takes the sub-supplier chains, we can see that possible climate footprint and environmental impact may arise connected to the operation of the data centres connected to the digital solutions for project hotels. The tenderer ́s influence over this energy consumption and the possible environmental impact is, however, very limited and aimlessly for the contracting authority to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exclusion rule in PPR § 7-9 (5).

5.1.10 Award criteria

Criterion :
Type : Price
Name : Evaluation price
Description : Evaluation price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Quality
Description : Functionality Information security and privacy Usability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett
Information about review deadlines : The waiting period is ten days.
Organisation providing more information on the review procedures : Oslo kommune v/ Bymiljøetaten

6. Results

Value of all contracts awarded in this notice : 3 120 880 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Tribia AS
Tender :
Tender identifier : Tribia AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 3 120 880 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : Kontrakt- Tribia AS
Date of the conclusion of the contract : 09/10/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 6

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Bymiljøetaten
Registration number : 996 922 766
Postal address : Postboks 636 Løren
Town : Oslo
Postcode : 0507
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Sofia Toderascu
Telephone : +47 21802180
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Tribia AS
Size of the economic operator : Medium
Registration number : 983 443 117
Town : Oslo
Postcode : 0275
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : e5331a8d-5606-4dd0-8bc4-da152b0b816a - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 13/10/2025 06:00 +00:00
Notice dispatch date (eSender) : 13/10/2025 06:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00674341-2025
OJ S issue number : 197/2025
Publication date : 14/10/2025