Voluntary Ex Ante Transparency (VEAT) Notice for the provision, support and maintenance of a Cloud based Financial Management System

The Health Research Board gives notice to invoke Article 32.2 (b) for a derogation from tendering where the works, supplies or services can be provided only by a particular economic operator. The Health Research Board intend to award a contract to Unit4 Business Software (Ireland) Ltd for 3 years at …

CPV: 72267100 Wartung von Informationstechnologiesoftware, 48812000 Finanzdatensysteme
Ausführungsort:
Voluntary Ex Ante Transparency (VEAT) Notice for the provision, support and maintenance of a Cloud based Financial Management System
Vergabestelle:
The Health Research Board
Vergabenummer:
1

1. Buyer

1.1 Buyer

Official name : The Health Research Board
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Voluntary Ex Ante Transparency (VEAT) Notice for the provision, support and maintenance of a Cloud based Financial Management System
Description : The Health Research Board gives notice to invoke Article 32.2 (b) for a derogation from tendering where the works, supplies or services can be provided only by a particular economic operator. The Health Research Board intend to award a contract to Unit4 Business Software (Ireland) Ltd for 3 years at a value of €203,760 + VAT for the provision, support and maintenance of software and hardware for a cloud based Financial Management System. This will involve migrating the HRB’s ‘on premise’ Financial Management System to Unit4 Business Software (Ireland) Ltd.'s Cloud environment. Unit4 Business Software (Ireland) Ltd. currently provides the HRB with a Financial Management System specifically customised to meet its requirements. Competition is absent for both technical reasons and for the protection of exclusive rights, including intellectual property rights. The functionality of the system includes but is not limited to the following modules: Planning, Accounts Payable, Purchase Ordering, Contract Management, Sales Invoicing, Reporting, Staff Expenses in line with Public Sector requirements. Because Unit4 Business Software (Ireland) Ltd. is the only supplier capable of providing, supporting and maintaining these existing functionalities and any future functionalities, the HRB gives notice to lawfully invoke Article 32.2(b) of Directive 2014/24/EU (as detailed below) for a derogation from tendering for the provision, support and maintenance of software and hardware for a cloud based Financial Management System during the timeframe of the contract. The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases: (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: (i) the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance; (ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights; The exceptions set out in points (ii) and (iii) shall only apply when no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.
Procedure identifier : f14bebfd-66e8-4ab6-8c37-777ecf7a247f
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 48812000 Financial information systems

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Voluntary Ex Ante Transparency (VEAT) Notice for the provision, support and maintenance of a Cloud based Financial Management System
Description : The Health Research Board gives notice to invoke Article 32.2 (b) for a derogation from tendering where the works, supplies or services can be provided only by a particular economic operator. The Health Research Board intend to award a contract to Unit4 Business Software (Ireland) Ltd for 3 years at a value of €203,760 + VAT for the provision, support and maintenance of software and hardware for a cloud based Financial Management System. This will involve migrating the HRB’s ‘on premise’ Financial Management System to Unit4 Business Software (Ireland) Ltd.'s Cloud environment. Unit4 Business Software (Ireland) Ltd. currently provides the HRB with a Financial Management System specifically customised to meet its requirements. Competition is absent for both technical reasons and for the protection of exclusive rights, including intellectual property rights. The functionality of the system includes but is not limited to the following modules: Planning, Accounts Payable, Purchase Ordering, Contract Management, Sales Invoicing, Reporting, Staff Expenses in line with Public Sector requirements. Because Unit4 Business Software (Ireland) Ltd. is the only supplier capable of providing, supporting and maintaining these existing functionalities and any future functionalities, the HRB gives notice to lawfully invoke Article 32.2(b) of Directive 2014/24/EU (as detailed below) for a derogation from tendering for the provision, support and maintenance of software and hardware for a cloud based Financial Management System during the timeframe of the contract. The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases: (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: (i) the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance; (ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights; The exceptions set out in points (ii) and (iii) shall only apply when no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 48812000 Financial information systems

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation signing the contract : The Health Research Board

6. Results

Value of all contracts awarded in this notice : 203 760 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of protection of other exclusive rights, including intellectual property rights, other than those defined in Directive 2014/23/EU Art. 5(10)
Other justification : Competition is absent for both technical reasons and for the protection of exclusive rights, including intellectual property rights.

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

Winner :
Official name : Unit4 Business Software (Ireland) Ltd.
Tender :
Tender identifier : Unit4 Business Software (Ireland) Ltd.
Identifier of lot or group of lots : LOT-0001
Contract information :
Identifier of the contract : Unit4 Business Software (Ireland) Ltd.
Date on which the winner was chosen : 02/10/2025
Organisation signing the contract : The Health Research Board

8. Organisations

8.1 ORG-0001

Official name : The Health Research Board
Postal address : 67-72 Lower Mount Street,
Town : Dublin
Postcode : DO2 H638
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : (01) 234 5000
Internet address : https://www.hrb.ie/
Buyer profile : https://www.hrb.ie/
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Unit4 Business Software (Ireland) Ltd.
Size of the economic operator : Medium
Registration number : 9759584R
Town : Dublin
Postcode : D02PR89
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

Notice information

Notice identifier/version : 1e809bd9-2475-44ab-8c88-4ac79aae3a71 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 03/10/2025 15:30 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00654321-2025
OJ S issue number : 192/2025
Publication date : 07/10/2025