The Hague Occupational Health and Prevention services framework

Occupational Health Services [OHS] (physician/s and nurse/s) Preventive and Pre-employment Medical Examinations Other Preventive Medical Services Arbeitsmedizinische Dienste [OHS] (Ärzt(e)/Ärztin(nen) und Krankenpfleger/Krankenschwestern) Präventive und Einstellungsuntersuchungen Andere präventive medizinische Dienstleistungen Services de santé au travail [OHS] (médecin(s) et infirmier(s)/infirmière(s)) Examens médicaux préventifs et pré-embauche Autres services médicaux préventifs See procurement documents …

CPV: 85100000 Dienstleistungen des Gesundheitswesens, 85147000 Betriebliche Gesundheitsfürsorge, 85141200 Dienstleistungen von Krankenpflegepersonal, 85141000 Dienstleistungen von medizinischem Personal, 79625000 Überlassung von medizinischem Personal, 71317200 Dienstleistungen im Bereich Gesundheitsschutz und Sicherheit
Frist:
23. Mai 2025 12:00
Art der Frist:
Angebotsabgabe
Ausführungsort:
The Hague Occupational Health and Prevention services framework
Vergabestelle:
European Patent Organisation
Vergabenummer:
EPO-2025-0001

1. Buyer

1.1 Buyer

Official name : European Patent Organisation
Legal type of the buyer : International organisation
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : The Hague Occupational Health and Prevention services framework
Description : Occupational Health Services [OHS] (physician/s and nurse/s) Preventive and Pre-employment Medical Examinations Other Preventive Medical Services
Procedure identifier : 3220b230-fdbe-49c5-820e-4401155e87cd
Internal identifier : EPO-2025-0001
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85100000 Health services

2.1.2 Place of performance

Postal address : Patentlaan 2
Town : Rijswijk
Postcode : NL-2288
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Netherlands

2.1.4 General information

Additional information : Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html Final date to download the Procurement Documents: 22.05.2025 23:30 Final date for receipt by the EPO of requests for clarification: 06.05.2025 12:00 Questions must be submitted via the Bidding Cockpit.
Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : See Article 2 of EPO´s General Conditions of Tender for exclusion grounds

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Occupational Health Services [OHS] (physician(s) and nurse(s)
Description : See procurement documents
Internal identifier : LOT-0001

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85147000 Company health services
Additional classification ( cpv ): 85141200 Services provided by nurses
Additional classification ( cpv ): 85141000 Services provided by medical personnel
Options :
Description of the options : Four times 1 year optional

5.1.2 Place of performance

Postal address : Patentlaan 2
Town : Rijswijk
Postcode : NL-2288
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Additional information :

5.1.3 Estimated duration

Duration : 12 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See procurement documents
Criterion :
Type : Economic and financial standing
Description : See procurement documents
Criterion :
Type : Technical and professional ability
Description : See procurement documents

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Technical
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 75
Criterion :
Type : Price
Name : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 23/05/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 99
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -
Organisation receiving requests to participate : European Patent Organisation -

5.1 Lot technical ID : LOT-0002

Title : Preventive and Pre-employment Medical Examinations
Description : See procurement documents
Internal identifier : LOT-0002

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79625000 Supply services of medical personnel
Additional classification ( cpv ): 85100000 Health services
Options :
Description of the options : Four times 1 year optional

5.1.2 Place of performance

Postal address : Patentlaan 2
Town : Rijswijk
Postcode : NL-2288
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Additional information :

5.1.3 Estimated duration

Duration : 12 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See procurement documents
Criterion :
Type : Economic and financial standing
Description : See procurement documents
Criterion :
Type : Technical and professional ability
Description : See procurement documents

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Technical
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 75
Criterion :
Type : Price
Name : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 23/05/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 99
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -
Organisation receiving requests to participate : European Patent Organisation -

5.1 Lot technical ID : LOT-0003

Title : Other Preventive Medical Services
Description : See procurement documents
Internal identifier : LOT-0003

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71317200 Health and safety services
Options :
Description of the options : Four times 1 year optional

5.1.2 Place of performance

Postal address : Patentlaan 2
Town : Rijswijk
Postcode : NL-2288
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Additional information :

5.1.3 Estimated duration

Duration : 12 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See procurement documents
Criterion :
Type : Economic and financial standing
Description : See procurement documents
Criterion :
Type : Technical and professional ability
Description : See procurement documents

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Technical
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 75
Criterion :
Type : Price
Name : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 23/05/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 99
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -
Organisation receiving requests to participate : European Patent Organisation -

8. Organisations

8.1 ORG-7001

Official name : European Patent Organisation
Registration number : -
Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Netherlands
Contact point : Procurement and Vendor Management
Telephone : +49 892399-0
Internet address : http://www.epo.org/tenders
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-7004

Official name : See General Conditions of Tender
Registration number : --
Postal address : not applicable
Town : not applicable
Postcode : --
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Netherlands
Telephone : +49 892399-0
Roles of this organisation :
Review organisation

8.1 ORG-7005

Official name : Procurement and Vendor Management
Registration number : ---
Postal address : European Patent Office
Town : Munich
Postcode : 80298
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Organisation providing more information on the review procedures
Notice information
Notice identifier/version : 67e08984-ed9b-4ff3-a422-66dee898612e - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/04/2025 11:32 +02:00
Languages in which this notice is officially available : English German, French
Notice publication number : 00239295-2025
OJ S issue number : 73/2025
Publication date : 14/04/2025