System for meeting room booking.

1.2 The objective and scope of the procurement DIO shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book …

CPV: 30200000 Computeranlagen und Zubehör, 30231000 Computerbildschirme und Konsolen, 48000000 Softwarepaket und Informationssysteme, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung
Ausführungsort:
System for meeting room booking.
Vergabestelle:
DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)
Vergabenummer:
25/85

1. Buyer

1.1 Buyer

Official name : DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : System for meeting room booking.
Description : 1.2 The objective and scope of the procurement DIO shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. Extent The procurement includes a system for room administration, associated services and equipment. Services can be assistance with use, troubleshooting, integration with other systems (e.g. outlook) etc. The equipment primarily concerns information screens outside of each meeting room. The estimated value of the SaaS system over four years is NOK 2-6 million excluding VAT. This is not an amount cap or framework for the contract, as it is an ongoing contract that will be signed for the system. The estimated value of the equipment is from NOK 100,000,000 excluding VAT 900,000 to 2,500,000,-. The maximum amount on the contract is NOK 3 million excluding VAT. Appointments Two contracts will be signed: - An agreement for the SaaS system where an SSA-L forms the starting point. o Duration: The contract will be valid for 3 (three) years. The agreement will then be renewed automatically for 1 (one) year at a time until notice is given. - An agreement for the equipment that will be a framework agreement (SSA-R) with an SSA-K as a call-off agreement. o Duration: The framework agreement will be valid for two years with an option for a two year (1+1) extension, to a total maximum of four years. One tenderer will be awarded both contracts.
Procedure identifier : e49deb19-210f-4fe0-9b61-f55039adc509
Previous notice : 73de0739-1756-435f-826b-7442bc802c74-01
Internal identifier : 25/85
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 30231000 Computer screens and consoles
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Town : Oslo
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 9 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : System for meeting room booking.
Description : 1.2 The objective and scope of the procurement DIO shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. Extent The procurement includes a system for room administration, associated services and equipment. Services can be assistance with use, troubleshooting, integration with other systems (e.g. outlook) etc. The equipment primarily concerns information screens outside of each meeting room. The estimated value of the SaaS system over four years is NOK 2-6 million excluding VAT. This is not an amount cap or framework for the contract, as it is an ongoing contract that will be signed for the system. The estimated value of the equipment is from NOK 100,000,000 excluding VAT 900,000 to 2,500,000,-. The maximum amount on the contract is NOK 3 million excluding VAT. Appointments Two contracts will be signed: - An agreement for the SaaS system where an SSA-L forms the starting point. o Duration: The contract will be valid for 3 (three) years. The agreement will then be renewed automatically for 1 (one) year at a time until notice is given. - An agreement for the equipment that will be a framework agreement (SSA-R) with an SSA-K as a call-off agreement. o Duration: The framework agreement will be valid for two years with an option for a two year (1+1) extension, to a total maximum of four years. One tenderer will be awarded both contracts.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 30231000 Computer screens and consoles
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Price
Description : The contracting authority will calculate a price for four years for the system and equipment. This sum will be compared to the tenders.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Quality of the offered system and equipment.
Description : Points will be awarded under this award criteria after comparing the characteristics of the offered systems and the offered equipment ́s qualities.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Environment
Description : The environment will be evaluated on the following: • Climate and environmental impacts in a life cycle perspective for offered equipment (room panel, road finder and kiosk system). The following will be emphasised: o Guarantee time for the offered equipment- stated in the price table. o Measures to reduce the climate and environmental impact of offered equipment • Climate and environmental impact of the data centre where the offered SaaS system is run.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett -
Information about review deadlines : Not relevant

5.1 Lot technical ID : LOT-0002

Title : Room panel, road finder screen and kiosk system for meeting rooms (1)
Description : 1.2 The objective and scope of the procurement DIO shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. Extent The procurement includes a system for room administration, associated services and equipment. Services can be assistance with use, troubleshooting, integration with other systems (e.g. outlook) etc. The equipment primarily concerns information screens outside of each meeting room. The estimated value of the SaaS system over four years is NOK 2-6 million excluding VAT. This is not an amount cap or framework for the contract, as it is an ongoing contract that will be signed for the system. The estimated value of the equipment is from NOK 100,000,000 excluding VAT 900,000 to 2,500,000,-. The maximum amount on the contract is NOK 3 million excluding VAT. Appointments Two contracts will be signed: - An agreement for the SaaS system where an SSA-L forms the starting point. o Duration: The contract will be valid for 3 (three) years. The agreement will then be renewed automatically for 1 (one) year at a time until notice is given. - An agreement for the equipment that will be a framework agreement (SSA-R) with an SSA-K as a call-off agreement. o Duration: The framework agreement will be valid for two years with an option for a two year (1+1) extension, to a total maximum of four years. One tenderer will be awarded both contracts.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 30231000 Computer screens and consoles
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : Extension for 2 times a one year. (1+1)

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Price
Description : The contracting authority will calculate a price for four years for the system and equipment. This sum will be compared to the tenders.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Quality of the offered system and equipment.
Description : Points will be awarded under this award criteria after comparing the characteristics of the offered systems and the offered equipment ́s qualities. The tenderer ́s response to the ought-requirements will be used. See the tab explanations in both of the requirement forms.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Environment
Description : The environment will be evaluated on the following: • Climate and environmental impacts in a life cycle perspective for offered equipment (room panel, road finder and kiosk system). The following will be emphasised: o Guarantee time for the offered equipment- stated in the price table. o Measures to reduce the climate and environmental impact of offered equipment • Climate and environmental impact of the data centre where the offered SaaS system is run.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett -
Information about review deadlines : Not relevant

6. Results

6.1 Result lot ldentifier : LOT-0001

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : All tenders, requests to participate or projects were withdrawn or found inadmissible

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders for which it has not been verified if they are admissible or inadmissible
Number of tenders or requests to participate received : 3

6.1 Result lot ldentifier : LOT-0002

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : All tenders, requests to participate or projects were withdrawn or found inadmissible

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders for which it has not been verified if they are admissible or inadmissible
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)
Registration number : 932931311
Postal address : Postboks 8112 Dep
Town : Oslo
Postcode : 0032
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Morten Johan Ringøen
Telephone : +47 48023692
Internet address : https://www.dio.dep.no/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926725939
Town : Oslo
Postcode : 0164
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 22035200
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : 09c8c8d4-c9cf-4841-90fa-3f7ca30a2a58 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 26/05/2025 07:43 +00:00
Notice dispatch date (eSender) : 26/05/2025 08:08 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00339828-2025
OJ S issue number : 101/2025
Publication date : 27/05/2025