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SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa

ECMWF, as an entrusted entity for the implementation of the European Union’s Africa – EU Space partnership programme - Space for Early Warning in Africa (AESPP-SEWA), invites Tenders for the provision of a study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa. This ITT …

CPV: 73000000 Forschungs- und Entwicklungsdienste und zugehörige Beratung

Frist:

31. Juli 2025 15:00

Art der Frist:

Angebotsabgabe

Ausführungsort:

SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa

Vergabestelle:

European Centre for Medium-Range Weather Forecasts (ECMWF)

Vergabenummer:

SEWA_01

1. Buyer

1.1 Buyer

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)

Legal type of the buyer : International organisation

Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa

Description : ECMWF, as an entrusted entity for the implementation of the European Union’s Africa – EU Space partnership programme - Space for Early Warning in Africa (AESPP-SEWA), invites Tenders for the provision of a study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa. This ITT covers the provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast (IbF) initiatives across Africa. The scoping study is an essential precursor to the four regional IbF pilot demonstrators, focusing on West Africa, East Africa, Central Africa and Southern Africa. The study shall identify existing initiatives, user needs, gaps and priorities to ensure a coherent and complementary approach to capacity building and service development across Africa as a continent, the four sub-Saharan regions and the Indian Ocean Islands. Further details are contained within the Volume II document of the ITT. Kindly note that an extension to the deadline for receipt of tenders is not anticipated and any such requests for an extension should be entirely avoided.

Procedure identifier : 2768845a-aa91-405b-a915-94f93d26368e

Internal identifier : SEWA_01

Type of procedure : Open

The procedure is accelerated : no

Justification for the accelerated procedure :

Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 73000000 Research and development services and related consultancy services

2.1.2 Place of performance

Anywhere

Additional information : Service shall be performed on Contractor's premises, located either in the ECMWF Member States or in a country or territory in accordance with Article 28 of NDICI Regulation. (Regulation (EU) 2021/947 of the European Parliament and of the Council of 9 June 2021 establishing the Neighbourhood, Development and International Cooperation Instrument – Global Europe, amending and repealing Decision No 466/2014/EU of the European Parliament and of the Council and repealing Regulation (EU) 2017/1601 of the European Parliament and of the Council and Council Regulation (EC, Euratom) No 480/2009, OJ L 209, 14.6.2021, p. 1–78, ELI: http://data.europa.eu/eli/reg/2021/947/oj) and Volume I of the Invitation to Tender documents.

2.1.3 Value

Estimated value excluding VAT : 450 000 Euro

2.1.4 General information

Additional information : The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal ( http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers. Eligibility: Refer to Section 3.2 of Volume I of the ITT documents.

Legal basis :

Other

5. Lot

5.1 Lot technical ID : LOT-0001

Title : SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa

Description : The successful tenderer shall deliver a comprehensive scoping study. The study shall map the landscape of existing weather and climate-related early warning initiatives, collect user requirements, assess hazard priorities, and propose an action plan for regional Impact-based Forecasting (IbF) pilots. The study will also reflect on sustainability, ownership, and lessons learned from previous scoping study initiatives. The contractor is required to deliver the following components: Work Package 0 (WP0): Management and coordination Work Package 1 (WP1): Literature review and mapping of existing initiatives, data and interfaces Work Package 2 (WP2): Stakeholder engagement and user requirements Work Package 3 (WP3): Hazard landscape assessment Work Package 4 (WP4): Reflection on sustainability, ownership, and lessons from past initiatives Work Package 5 (WP5): Action plan for regional pilots

Internal identifier : SEWA_01

5.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 73000000 Research and development services and related consultancy services

5.1.2 Place of performance

Anywhere

5.1.3 Estimated duration

Start date : 01/10/2025

Duration : 6 Month

5.1.5 Value

Estimated value excluding VAT : 450 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.

The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement

Procurement Project fully or partially financed with EU Funds.

Information about European Union funds

EU funds programme : Neighbourhood, Development and International Cooperation Instrument (NDICI) (2021/2027)

The procurement is covered by the Government Procurement Agreement (GPA) : no

This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.10 Award criteria

Criterion :

Type : Quality

Name :

Description : Tenderer’s Financial & Legal Organisation