Description
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The Agency for Buildings and Property (EBE) manages approx. 1.2 million m2 buildings and is tasked with covering Bergen municipality ́s need for premises. The total property mass is divided between 8 districts. Most of the properties consist of approx. 100 schools and 60 nurseries. In addition there will be nursing homes, administration buildings and sports facilities. Bergen municipality, c/o EBE, intends to enter into a framework agreement as soon as possible with a tenderer for both ordinary (expert) and expert inspections of fasteners, as well as assembly of new sports equipment as needed. The contract is meant to cover the need in the buildings that are always managed by the Agency for Buildings and Property, but other departments will also be able to use the framework agreement as needed. The framework agreement comprises annual inspections (safety and condition evaluation) and maintenance of fasteners on fixed equipment indoor in gym halls, sports facilities, swimming pools and cultural halls, as well as inspections of fasteners for fixed fall protection equipment on the roof. Emphasis is put on the fact that the inspections apply to the actual fastening devices, and not to control the equipment itself. e.g. the marking of equipment, or loose measurements shall not be checked, and only the fastening device shall be checked on fixed targets. Maintenance means replacing wearing parts and repairs and repairs of errors and defects in fasteners. The Children's Urban Environment Agency currently carries out ordinary inspections of sports equipment and other fixed equipment outdoors in municipal playgrounds, schools and nurseries, with the exception of climbing walls over 3 metres, where inspections shall be included in this agreement. See Annex 4A Price Form for a more detailed overview of the systems operated by EBE. The estimated contract value is NOK 12 million excluding VAT over 4 years. The upper limit for the call-offs on the framework agreement is NOK 14 million excluding VAT over 4 years.
Main features of the procedure
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The objective of the framework agreement is to ensure systematic internal control (cf. the Internal Control Regulations) when using fixed sports equipment, lifting and sliding walls, requirements for expert inspections of work equipment (studio and stage rigs), water purge courts and fixed safety equipment on roofs, cf. regulations on the execution of work (chapters 13 and 17), as well as ensure the safety of the users of the equipment/buildings. The inspections mainly comprise the following assignments: Inspections of indoor fasteners (in sports halls/gym halls/fitness rooms/swimming pools), and outdoor (only for climbing walls over 3 m), including fasteners on the following equipment: Lowering sports equipmentBommer, gymnastics, slings, punching bags etc., including wires, chains, rods etc. Climbing rope etc., Ribbed wallsBulding walls and climbing walls indoors and climbing walls over 3 m outdoor (the entire construction) Fasteners on handball/football/volleyball equipment, both in use and for storage, including the floor bracketBasketball baskets Groomers (ropes with pulleys and connections connected to the belt, for use in advanced diving training) Ordinary inspections of water tools, including independent third-party inspections of water tools over 2 metres (expert inspection)Protection network/grids/fuse (for fixtures, windows, lighting and ventilation)Other relevant fixed equipment Wall and floor brackets for equipment not in use during operation Date of inspection: Lifting and sliding walls: Control and any added screws for fixing the roof construction Lubrication of storages on the lifting shaft and any other movable points Control and any stretching of shackles, wire clamps, steel clamps etc. Control and any replacement of hoisting band or lifting wire Adjustment of end stops up/down for the wall Control and any replacement of bolts and pulleys in the lift axle Control of fixings and joins on the sound traps in the wall and roof Control of the motor for fixing, moving parts and any oil boxes. The list above is not exhaustive. Studio and stage rigging Expert inspection of work equipment as specified in §13-1 in the regulations on execution of work, carried out in accordance with requirements in chapter 13.Fixed fall safety equipment for roof control of fasteners on fixed fall safety equipment Agreement, the delivery of products that are necessary for repairing and maintaining the equipment included in the agreement, including pulleys, cables, wheels etc. The overview of the equipment and buildings is not exhaustive and it can be subject to supplements and changes during the contract period. Ordinary inspections are mainly carried out for some installations by own operational personnel, including i.a. other things for ADO. The contract will also include assembly of new sports equipment in EBE ́s locations. Bergen municipality has entered into a separate framework agreement for the procurement of sports equipment, which does not include assembly, and EBE would like tenderers in this agreement (control and maintenance of fasteners) to assist in assembling new equipment as needed, if internal resources e.g. do not have the capacity, competence or aids to assemble the equipment themselves. The agreement does not, therefore, include the purchase of new sports equipment, but the assembly of already procured equipment.