Procurement - Vehicle as service 2025

Purpose: The municipality shall use this procurement to ensure an overall car sharing service with high accessibility, simple user friendliness and good integration with existing municipal systems. The system shall support the municipality ́s employees during working hours, but also enable certain selected locations for car sharing with the public …

CPV: 60000000 Transport- und Beförderungsdienstleistungen (außer Abfalltransport), 34100000 Kraftfahrzeuge, 34110000 Personenkraftwagen, 34111000 Kombiwagen und Limousinen, 34111200 Limousinen, 34115000 Sonstige Personenkraftwagen, 34144900 Elektrofahrzeuge, 34351100 Reifen für Kraftfahrzeuge, 48000000 Softwarepaket und Informationssysteme, 50100000 Reparatur, Wartung und zugehörige Dienste für Fahrzeuge und zugehörige Ausrüstungen, 50110000 Reparatur und Wartung von Kraftfahrzeugen und zugehörigen Ausrüstungen, 50111000 Verwaltung, Reparatur und Wartung von Fahrzeugparks, 50112000 Reparatur und Wartung von Personenwagen, 50112100 Reparatur von Personenwagen, 50112200 Wartung von Personenwagen, 66114000 Finanzierungs-Leasing, 72200000 Softwareprogrammierung und -beratung
Ausführungsort:
Procurement - Vehicle as service 2025
Vergabestelle:
Ålesund kommune
Vergabenummer:
25/2051

1. Buyer

1.1 Buyer

Official name : Ålesund kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement - Vehicle as service 2025
Description : Purpose: The municipality shall use this procurement to ensure an overall car sharing service with high accessibility, simple user friendliness and good integration with existing municipal systems. The system shall support the municipality ́s employees during working hours, but also enable certain selected locations for car sharing with the public outside working hours in order to maximise the utilisation of the fleet. The procurement shall support the municipality ́s aim of: Reduced emissions and sustainable mobility. Optimised use of the municipality ́s vehicles. Reduced use of private vehicles in service. Better use of resources and cost control. The system shall be based on a digital platform with app-based access, support for administrative management, as well as flexibility for expansion with multiple vehicles and locations over time. Brief information on the need: Ålesund municipality requires a flexible and user friendly car sharing system. The system shall contribute to efficient use of resources by reducing the need for private service vehicles and ensuring better access to shared vehicles. There is a need for: Consultancy services that contribute to optimising the municipality ́s use and size of the vehicle fleet. Electric passenger cars for municipal services and public car sharing. App based administration for simple booking, access management and invoicing. Integration with the municipality's systems, including service telephones and EntraID. Station based system with an option for expansion of the number of locations. Extent: Currently the municipality ́s car sharing system consists of approx. 50 vehicles, with the largest being used internally by the municipality, whilst the rest are shared with the public. This scheme will be continued in the new procurement, but not necessarily in all of the current locations. At the start of the new contract period there will be an immediate need for 22 vehicles. As the contract expires with the remaining cars, we will sign a contract with the new supplier on an ongoing basis. The need for car sharing services is expected to change over time, in both the number of vehicles and geographical coverage. The system must therefore be scaleable and adapted to future needs, so that the municipality can increase or reduce the fleet and establish more stations as needed. Contract period: Ålesund municipality would like to enter into a continuous service agreement for car sharing with a duration of three years, with an option for an extension for up to 7 times for 1 year (total maximum 10 years).
Procedure identifier : b6b35cb0-1ecb-472e-add6-38a2dbe05b15
Previous notice : adff2e0e-a5a1-4279-9fad-a049bb606c71-01
Internal identifier : 25/2051
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : Open tender contest

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60000000 Transport services (excl. Waste transport)
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34111200 Saloon cars
Additional classification ( cpv ): 34115000 Other passenger cars
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34351100 Tyres for motor cars
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50110000 Repair and maintenance services of motor vehicles and associated equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 50112100 Car repair services
Additional classification ( cpv ): 50112200 Car maintenance services
Additional classification ( cpv ): 66114000 Financial leasing services
Additional classification ( cpv ): 72200000 Software programming and consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Anywhere in Ålesund municipality

2.1.3 Value

Estimated value excluding VAT : 60 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement - Vehicle as service 2025
Description : Purpose: The municipality shall use this procurement to ensure an overall car sharing service with high accessibility, simple user friendliness and good integration with existing municipal systems. The system shall support the municipality ́s employees during working hours, but also enable certain selected locations for car sharing with the public outside working hours in order to maximise the utilisation of the fleet. The procurement shall support the municipality ́s aim of: Reduced emissions and sustainable mobility. Optimised use of the municipality ́s vehicles. Reduced use of private vehicles in service. Better use of resources and cost control. The system shall be based on a digital platform with app-based access, support for administrative management, as well as flexibility for expansion with multiple vehicles and locations over time. Brief information on the need: Ålesund municipality requires a flexible and user friendly car sharing system. The system shall contribute to efficient use of resources by reducing the need for private service vehicles and ensuring better access to shared vehicles. There is a need for: Consultancy services that contribute to optimising the municipality ́s use and size of the vehicle fleet. Electric passenger cars for municipal services and public car sharing. App based administration for simple booking, access management and invoicing. Integration with the municipality's systems, including service telephones and EntraID. Station based system with an option for expansion of the number of locations. Extent: Currently the municipality ́s car sharing system consists of approx. 50 vehicles, with the largest being used internally by the municipality, whilst the rest are shared with the public. This scheme will be continued in the new procurement, but not necessarily in all of the current locations. At the start of the new contract period there will be an immediate need for 22 vehicles. As the contract expires with the remaining cars, we will sign a contract with the new supplier on an ongoing basis. The need for car sharing services is expected to change over time, in both the number of vehicles and geographical coverage. The system must therefore be scaleable and adapted to future needs, so that the municipality can increase or reduce the fleet and establish more stations as needed. Contract period: Ålesund municipality would like to enter into a continuous service agreement for car sharing with a duration of three years, with an option for an extension for up to 7 times for 1 year (total maximum 10 years).
Internal identifier : 25/2051

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60000000 Transport services (excl. Waste transport)
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34111200 Saloon cars
Additional classification ( cpv ): 34115000 Other passenger cars
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34351100 Tyres for motor cars
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50110000 Repair and maintenance services of motor vehicles and associated equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 50112100 Car repair services
Additional classification ( cpv ): 50112200 Car maintenance services
Additional classification ( cpv ): 66114000 Financial leasing services
Additional classification ( cpv ): 72200000 Software programming and consultancy services

5.1.2 Place of performance

Anywhere
Additional information : Anywhere in Ålesund municipality

5.1.3 Estimated duration

Duration : 3 Year

5.1.4 Renewal

Maximum renewals : 7
Other information about renewals : Option for the contracting authority to extend the contract seven times for 1 year. The contracting authority shall give the tenderer written notification of extension in a reasonable time before the current contract period expires. Such notification shall preferably be given at the latest approx. 2 months before the contract period expires, but can be given right up until the contract ́s end date. Both parties are obliged to notify that the contract expires if it is not extended.

5.1.5 Value

Estimated value excluding VAT : 60 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Price
Description : Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected. All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 35
Criterion :
Type : Quality
Name : Quality assurance and system
Description : The award criteria quality consists of several sub-criteria, each of which is described below. Tenderers shall upload a combined document that answers the award criteria. The document shall be formatted to pdf or other searchable format. The responses shall not exceed a total of 14 A4 pages, with a font size of 11 and any pictures. All sides behind the maximum number will not be taken into account. The contracting authority shall also have a demonstration and a review of the system for up to ONE hour. This will be carried out with all tenderers during the first week after the tender deadline.  The contracting authority initiates and calls for this session. The award criteria consists of: Assignment comprehension Consultancy services Demonstration of platform and mobile application Progress plan
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 65

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett
Information about review deadlines : In accordance with foa § 25-2.Karensperiode before signing of the contract (2) The waiting period requirement does not apply b. when the chosen tenderer is the only affected tenderer
Organisation whose budget is used to pay for the contract : Ålesund kommune
Organisation signing the contract : Ålesund kommune

6. Results

Value of all contracts awarded in this notice : 15 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Bertel O. Steen AS
Tender :
Tender identifier : Otto Mobility
Identifier of lot or group of lots : LOT-0000
Value of the tender : 1 500 000 Norwegian krone
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 25/2051
Title : General part (2) - Bertel O. Steen AS
Date on which the winner was chosen : 23/06/2025
Date of the conclusion of the contract : 23/06/2025
Organisation signing the contract : Ålesund kommune

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Ålesund kommune
Registration number : 929911709
Department : Innkjøp
Postal address : Keiser Wilhelms gate 11
Town : Ålesund
Postcode : 6003
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Contact point : Stian Busæt
Telephone : +4770162000
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract

8.1 ORG-0002

Official name : Møre og Romsdal tingrett
Registration number : 926 723 200
Postal address : Postboks 1354
Town : Ålesund
Postcode : 6001
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Telephone : 70 33 47 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Bertel O. Steen AS
Size of the economic operator : Large
Registration number : 916218753
Department : Otto
Postal address : Postboks 52
Town : Lørenskog
Postcode : 1471
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Martin Vik
Telephone : 67 92 60 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : 1568861f-0232-4293-b17f-ee663e4402f1 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 14/08/2025 10:31 +00:00
Notice dispatch date (eSender) : 14/08/2025 10:31 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00534971-2025
OJ S issue number : 156/2025
Publication date : 18/08/2025