Procurement of Enterprice Resource Planning (ERP) System Stage 1

Stavanger municipality has entered into a contract with a tenderer who offers a cloud based Enterprice Resouce Planning (ERP) System. The delivery model is also known as Software-as-a-Service (SaaS). The needs that the ERP system shall cover are within finance, accounting, HR and wages. These needs are further described in …

CPV: 48000000 Softwarepaket und Informationssysteme, 48400000 Softwarepaket für Geschäftstransaktionen und persönliche Arbeitsabläufe, 48440000 Softwarepaket für die Finanzanalyse and Buchhaltung, 48443000 Buchhaltungssoftwarepaket, 48450000 Softwarepaket für Zeiterfassung und Personalverwaltung, 48451000 Softwarepaket für die Unternehmensressourcenplanung (ERP), 48800000 Informationssysteme und Server, 48812000 Finanzdatensysteme, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72253200 Systemunterstützung, 72200000 Softwareprogrammierung und -beratung, 72250000 Systemdienstleistungen und Unterstützungsdienste, 72260000 Dienstleistungen in Verbindung mit Software, 72262000 Software-Entwicklung, 72268000 Bereitstellung von Software, 72300000 Datendienste, 72310000 Datenverarbeitung
Ausführungsort:
Procurement of Enterprice Resource Planning (ERP) System Stage 1
Vergabestelle:
Stavanger kommune
Vergabenummer:
24/01307

1. Buyer

1.1 Buyer

Official name : Stavanger kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of Enterprice Resource Planning (ERP) System Stage 1
Description : Stavanger municipality has entered into a contract with a tenderer who offers a cloud based Enterprice Resouce Planning (ERP) System. The delivery model is also known as Software-as-a-Service (SaaS). The needs that the ERP system shall cover are within finance, accounting, HR and wages. These needs are further described in SSA-L Annex 1 and in Annex 1.1 - SK requirement specification.
Procedure identifier : 5c8c97c0-2c41-4870-9ddc-ff1909f45d98
Previous notice : 11f83a9c-efd4-46f4-898d-b73563716ba6-01
Internal identifier : 2025/237158
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The ERP system shall support the procurement ́s purpose for user friendliness, automation and efficiency performance, future orientated systems and data integration, security, user support and training. This is described in more detail in SSA-L Annex 1 section 1.1.2. There is also a desire for a proactive supplier who can take a strategic partner role in future development and who also supports the Contracting Authority's approach towards 'Composable ERP'.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - Procurement Regulations

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of Enterprice Resource Planning (ERP) System Stage 1
Description : Stavanger municipality has entered into a contract with a tenderer who offers a cloud based Enterprice Resouce Planning (ERP) System. The delivery model is also known as Software-as-a-Service (SaaS). The needs that the ERP system shall cover are within finance, accounting, HR and wages. These needs are further described in SSA-L Annex 1 and in Annex 1.1 - SK requirement specification.
Internal identifier : 2025/237158

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

5.1.2 Place of performance

Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Tenderers shall fill in the price form and enclose this. The stated volumes are only set to compare the tenders and are not binding for the Contracting Authority. The stated prices shall be in NOK, excluding VAT and include all costs. See further information on prices in SSA-L annex 6. Documentation requirement: The prices shall be stated in the price form. The tenderer ́s total price from the price form shall, in addition, be stated under the tab "Products" in Mercell.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Quality and user friendliness
Description : The contracting authority will evaluate the system ́s quality and user friendliness. It is important for the Contracting Authority that the system is intuitive, has a high degree of automated work processes, has good integrations and is technologically future orientated. As a part of the basis for the evaluation of quality and user friendliness, the Contracting Authority will invite tenderers to a demonstration of the functionality and user friendliness of the System. This will be carried out in a meeting with a duration of approx. 6.5 hours (09.00 - 15.30). The tenderer's demonstration can last up to 90 minutes per discipline. The subject groups are the following: Accounts and invoices Wages and HR Generally The contracting authority will, well before the meeting, inform about which user stories shall be demonstrated. Documentation requirement: - The tenderer ́s response to the contracting authority ́s Annex 1.1 SK requirement specification. - The tenderer ́s response to user stories, which are seen in the context of the demo meetings.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Quality
Name : Competence
Description : The contracting authority would like high competence and a good service level in accordance with the requirements described in Annex 1 and Annex 1.1 SK requirement specifications. The contracting authority will assess the following: - Competence of the offered organisation/project group for the establishment phase. - A partnership approach described in Annex 1, point 1.1.3. Documentation requirement: - The tenderer ́s offered personnel shall be provided with relevant competence and references from previous projects with a transferable value to the Contracting Authority. Personal references do not only need to be from the tendering tenderer. - The contracting authority will evaluate the tenderer's description and approach to partnership in order to ensure the contracting authority ́s future need for cooperation based on the tenderer ́s partnership model.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Sør-Rogaland tingrett -
Information about review deadlines : No administrative information.

6. Results

Value of all contracts awarded in this notice : 129 694 612 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Tietoevry Tech Services Norway AS
Tender :
Tender identifier : Tilbud
Identifier of lot or group of lots : LOT-0000
Value of the tender : 129 694 612 Norwegian krone
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Kontrakt
Date of the conclusion of the contract : 25/04/2025

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Stavanger kommune
Registration number : 964965226
Postal address : Postboks 8001
Town : STAVANGER
Postcode : 4068
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Contact point : Siri Loen
Telephone : +47 51507090
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Sør-Rogaland tingrett
Registration number : 926723448
Town : Stavanger
Postcode : 4001
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 52004600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Tietoevry Tech Services Norway AS
Size of the economic operator : Large
Registration number : 931190628
Postal address : Snarøyveien 30A
Town : FORNEBU
Postcode : 1360
Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Contact point : Tietoevry Tech Services Norway AS
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
Notice information
Notice identifier/version : bbae117c-34a0-468e-948c-40e3fd4a7ae4 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/05/2025 06:00 +00:00
Notice dispatch date (eSender) : 27/05/2025 07:20 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00343168-2025
OJ S issue number : 102/2025
Publication date : 28/05/2025