Procurement of an accounting system

This competition is for the procurement of an ongoing service contract for the procurement of an accounting system for Sandnes kommune. The economy system shall cover wage, accounting, budget, procurement/e-trade and wage negotiations. The contracting authority needs a system that in a user friendly way covers the contracting authority ́s …

CPV: 48000000 Softwarepaket und Informationssysteme, 48400000 Softwarepaket für Geschäftstransaktionen und persönliche Arbeitsabläufe, 48441000 Finanzanalysesoftwarepaket, 48443000 Buchhaltungssoftwarepaket, 48444000 Buchhaltungssystem, 48444100 Fakturierungssystem, 48812000 Finanzdatensysteme, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72200000 Softwareprogrammierung und -beratung, 72250000 Systemdienstleistungen und Unterstützungsdienste, 72253000 Help-Desk und Unterstützungsdienste, 72260000 Dienstleistungen in Verbindung mit Software, 72268000 Bereitstellung von Software, 72310000 Datenverarbeitung
Ausführungsort:
Procurement of an accounting system
Vergabestelle:
Sandnes kommune
Vergabenummer:
25/05331

1. Buyer

1.1 Buyer

Official name : Sandnes kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of an accounting system
Description : This competition is for the procurement of an ongoing service contract for the procurement of an accounting system for Sandnes kommune. The economy system shall cover wage, accounting, budget, procurement/e-trade and wage negotiations. The contracting authority needs a system that in a user friendly way covers the contracting authority ́s need for a comprehensive financial system, with user friendly functionality that supports all the work processes within each discipline. At the same time, the contracting authority needs that the system in a good way safeguards the interaction between the different disciplines and the flow of data between the economy system and the contracting authority ́s presystems and national joint systems. It is important for the contracting authority to carry out a thorough mapping in connection with the implementation of the offered solution, in order to ensure that all data in the system, e.g. the contracting authority ́s superior basic data and basic data within the individual disciplines, is transferred and made available in the offered system. The contracting authority aims to transfer as much of the data as possible from the current system to the new financial system. See Annex 1 - Requirement Specifications for further information.
Procedure identifier : 44299458-deb7-40ad-9cb9-96f068a3cce5
Previous notice : e15d6cdb-0098-4137-8277-f4941751ecde-01
Internal identifier : 25/05331
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure : The competition will be held as a negotiated procedure after a prior notice, cf. the procurement regulations § 13-1 (2). The procurement will be made in accordance with the Public Procurement Act dated 17 June 2016 no. 73 (LOA) and the Public Procurement Regulations (FOA) dated 19 February 2020 no. 974 parts I and part III, as well as provisions included in this tender documentation. This procedure is only allowed if one or several of the terms in PPR § 13-2 are fulfilled. In this case the use of the procedure is justified on the basis of §13-2 (c). The procured system is complex in terms of functionality and scope, and it shall be integrated and connected to a large number of other systems. This makes the nature of the procurement so complex that the contracting authority has a real need to negotiate with suppliers in order to avoid unnecessary risks and rejections. The contracting authority plans to hold negotiations with tenderers who submit tenders in the competition, but reserves the right, however, to choose not to do so if the tenders indicate that it is not necessary. The negotiations could apply to all sides of the tenders. Dialogue in the form of corrections/clarifications will be carried out if needed. Tenderers are therefore strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly to question uncertainties through EU Supply to the contracting authority's gender neutral preferred.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 24 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriftens §13-1 (2) - § 13-1.Allowed procurement procedures (1) The Contracting Authority can always use an open tender contest or a restricted tender contest. (2) The contracting authority can use a negotiated procedure after a prior notice and a competitive dialogue only when the terms in § 13-2 are fulfilled.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of an accounting system
Description : This competition is for the procurement of an ongoing service contract for the procurement of an accounting system for Sandnes kommune. The economy system shall cover wage, accounting, budget, procurement/e-trade and wage negotiations. The contracting authority needs a system that in a user friendly way covers the contracting authority ́s need for a comprehensive financial system, with user friendly functionality that supports all the work processes within each discipline. At the same time, the contracting authority needs that the system in a good way safeguards the interaction between the different disciplines and the flow of data between the economy system and the contracting authority ́s presystems and national joint systems. It is important for the contracting authority to carry out a thorough mapping in connection with the implementation of the offered solution, in order to ensure that all data in the system, e.g. the contracting authority ́s superior basic data and basic data within the individual disciplines, is transferred and made available in the offered system. The contracting authority aims to transfer as much of the data as possible from the current system to the new financial system. See Annex 1 - Requirement Specifications for further information.
Internal identifier : 25/05331

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72310000 Data-processing services
Options :
Description of the options : The competition includes three options for training: - Requirement 536 Option - Alternative 1 - Requirement 536 Option - Alternative 2 - Requirement 537 Option - Management Training As well as requirement 580, where improvements to integrations shall be offered as an option where the price is given in the price form.

5.1.2 Place of performance

Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 24 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Cost
Description : The contracting authority will give each tenderer a score between 0-10. For the cost award criterion, the lowest offered price will give the highest number of points, and the remaining tenders will be given points relatively based on the lowest sum. The points per supplier will then be multiplied by the award criteria weighting, which results in the final score per supplier for the award criteria. Documentation: Completed Annex 2 - Price Form.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name : Quality - Functionality, user friendliness and solution proposals.
Description : The contracting authority will give each tenderer a score between 0-10, based on what is considered the best response to each individual assessment requirement for the subject areas listed under this award criteria. The assessment covers the requirements under "User managed functionality" and not the requirements included in "System functionality". The contracting authority will make a comprehensive judgemental assessment of each part of the individual assessment requirements, where the functionality, user friendliness and solution proposal will be seen based on the content of each chapter. Underweight is used in this procurement. See the tender documentation point 6.2 for further information. Documentation: Response to the contracting authority ́s annex 1 - Requirement Specification, of the assessment requirement in the chapter 'User controlled functionality'.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 60
Criterion :
Type : Quality
Name : Quality - Technical assistance and terms of delivery
Description : The contracting authority will give each tenderer a score between 0-10 based on what is considered the best response to each individual assessment requirement in the chapters stated in this award criteria. The contracting authority will make a comprehensive judgement of how the tenderer ́s response fulfils the need described in the individual assessment requirements. Documentation: The tenderer ́s response to the contracting authority ́s annex 1 - Requirement Specification, of the assessment requirement under the chapter "Migration and Implementation" and "integrations".
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 15
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Sør-Rogaland Tingrett -
Information about review deadlines : This is a cancellation. There is no deadline for processing appeals.

6. Results

6.1 Result lot ldentifier : LOT-0000

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of the buyer, because of a change in needs

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 9

8. Organisations

8.1 ORG-0001

Official name : Sandnes kommune
Registration number : 964965137
Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Contact point : Bård Krane Alander
Telephone : +47 40900860
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Sør-Rogaland Tingrett
Registration number : 926723448
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 52004600
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : a7743005-3263-46e9-9976-d227880002a1 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 09/05/2025 11:39 +00:00
Notice dispatch date (eSender) : 09/05/2025 11:39 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00303388-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025