Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline

The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV …

CPV: 38000000 Laborgeräte, optische Geräte und Präzisionsgeräte (außer Gläser), 38530000 Diffraktionsgeräte
Ausführungsort:
Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Vergabestelle:
Aarhus Universitet
Vergabenummer:
2024-0770304

1. Buyer

1.1 Buyer

Official name : Aarhus Universitet
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Description : The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV ring at the MAX IV Laboratory. SINCRYS will be tailored to high-throughput small unit-cell crystallography, commonly used in or-ganic molecular crystals, inorganic materials, and hybrid organic-inorganic compounds. The energy range will be between 20.30 – 23.00 keV. The instrument aims to maximise flux in a 5 × 5 μm2 (full-width half-maximum, FWHM) beam at the sample position with a defocusing option up to 100 × 100 μm2 using an all-diamond lens transfocator. This facilitates a state-of-the-art instrument to study crystals in the range of 2 - 10 μm (or larger). SINCRYS will be situated in an already existing hutch between a shared optics hutch and the DanMAX experimental hutch. The inner dimensions of the hutch are 5.4 m by 2.7 m, however, the existing beam guide for DanMAX limits the inboard side’s accessibility. The downstream half (ap-proximately) of the experimental hutch is supposed to remain vacant to provide room for future in-strument updates. The tentative end-station layout is presented in Figure 1. Shown are the five major components, diffractometer, beam conditioning unit, detector positioning robot, sample changer robot, and support table. A compact diffractometer with 3-axis (Omega, Kappa & Phi) is necessary to thoroughly sample re-ciprocal space for small unit-cell systems while still allowing a short sample-to-detector distance. The beam characteristics of SINCRYS require a highly precise goniometer with a sphere-of-confusion of less than 200 nm (scanning axis Omega with remaining axes mounted and positioned). All axes need to be encoded as typical data collections require different scan combinations of Ome-ga, Kappa and Phi that must be processed altogether. A fast maximum rotation speed of the scan ax-is (Omega) is advantageous to allow for high-throughput data collections. Regarding the high-throughput operation principle, automatic sample changing, loading, centring, and data collection are prerequisite. Various detector positions will be required to make room not only for standard structure determina-tions but also allow for more sophisticated experiments. The detector, an EIGER2 X 4M CdTe (~15 kg), shall be mounted on a 6-axis robotic arm. The robot must be able to position the detector pre-cisely and accurately while carrying all peripherals (e.g. cooling-water tubes, mounting device) and auxiliaries (e.g. sensitive skin panels) necessary to mount and adequately protect the system. The sample changing robot shall be compatible with standard magnetic sample holder bases and shall be loaded from standardised pucks. No cooling of the pucks (e.g. liquid Nitrogen baths) is re-quired. The two robots will be working in proximity and with overlapping working areas making safety and collision measures essential. The control of all individual components (e.g. detector robot, diffractometer axes) must integrate in-to the MAX IV Tango/Sardana system, allow for individual motor positioning (detector robot, diffractometer axes & tools, sample changer) and automatic data acquisition.
Procedure identifier : d1d4a1b3-c97a-4be1-8b7d-4302e8adad8a
Previous notice : c1145492-5c9d-4db8-9b28-7eb93435bf4f-01
Internal identifier : 2024-0770304
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : Open procedure

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38530000 Diffraction apparatus

2.1.2 Place of performance

Postal address : Aarhus University c/o Max IV Laboratory, Lund University
Town : Lund
Postcode : 225 84
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden

2.1.3 Value

Estimated value excluding VAT : 7 500 000 Danish krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Description : The Department of Chemistry at Aarhus University puts out to tender the purchase of the end-station components to establish the SINCRYS side-station at MAX IV Laboratory in Lund, Sweden. The side-station will be constructed at the existing DanMAX beamline that is located at the fourth sector of the 3.0 GeV ring at the MAX IV Laboratory. SINCRYS will be tailored to high-throughput small unit-cell crystallography, commonly used in or-ganic molecular crystals, inorganic materials, and hybrid organic-inorganic compounds. The energy range will be between 20.30 – 23.00 keV. The instrument aims to maximise flux in a 5 × 5 μm2 (full-width half-maximum, FWHM) beam at the sample position with a defocusing option up to 100 × 100 μm2 using an all-diamond lens transfocator. This facilitates a state-of-the-art instrument to study crystals in the range of 2 - 10 μm (or larger). SINCRYS will be situated in an already existing hutch between a shared optics hutch and the DanMAX experimental hutch. The inner dimensions of the hutch are 5.4 m by 2.7 m, however, the existing beam guide for DanMAX limits the inboard side’s accessibility. The downstream half (ap-proximately) of the experimental hutch is supposed to remain vacant to provide room for future in-strument updates. The tentative end-station layout is presented in Figure 1. Shown are the five major components, diffractometer, beam conditioning unit, detector positioning robot, sample changer robot, and support table. A compact diffractometer with 3-axis (Omega, Kappa & Phi) is necessary to thoroughly sample re-ciprocal space for small unit-cell systems while still allowing a short sample-to-detector distance. The beam characteristics of SINCRYS require a highly precise goniometer with a sphere-of-confusion of less than 200 nm (scanning axis Omega with remaining axes mounted and positioned). All axes need to be encoded as typical data collections require different scan combinations of Ome-ga, Kappa and Phi that must be processed altogether. A fast maximum rotation speed of the scan ax-is (Omega) is advantageous to allow for high-throughput data collections. Regarding the high-throughput operation principle, automatic sample changing, loading, centring, and data collection are prerequisite. Various detector positions will be required to make room not only for standard structure determina-tions but also allow for more sophisticated experiments. The detector, an EIGER2 X 4M CdTe (~15 kg), shall be mounted on a 6-axis robotic arm. The robot must be able to position the detector pre-cisely and accurately while carrying all peripherals (e.g. cooling-water tubes, mounting device) and auxiliaries (e.g. sensitive skin panels) necessary to mount and adequately protect the system. The sample changing robot shall be compatible with standard magnetic sample holder bases and shall be loaded from standardised pucks. No cooling of the pucks (e.g. liquid Nitrogen baths) is re-quired. The two robots will be working in proximity and with overlapping working areas making safety and collision measures essential. The control of all individual components (e.g. detector robot, diffractometer axes) must integrate in-to the MAX IV Tango/Sardana system, allow for individual motor positioning (detector robot, diffractometer axes & tools, sample changer) and automatic data acquisition.
Internal identifier : 2024-0770304

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38530000 Diffraction apparatus

5.1.2 Place of performance

Postal address : Aarhus University c/o Max IV Laboratory, Lund University
Town : Lund
Postcode : 225 84
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Additional information :

5.1.3 Estimated duration

Duration : 1 Year

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Danish krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Evaluation of the sub-criterion "price" is based on the “total weighted evaluation price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 90
Criterion :
Type : Quality
Name : Quality
Description : Evaluation of sub-criterion "Quality” is based on the degree of fulfilment of the Competition Requirements mentioned in Appendix 1 - Specification of Requirements in the Tender material
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for udbud
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
Organisation whose budget is used to pay for the contract : Aarhus Universitet
Organisation executing the payment : Aarhus Universitet

6. Results

Value of all contracts awarded in this notice : 6 943 600 Danish krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : IRELEC
Tender :
Tender identifier : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline
Identifier of lot or group of lots : LOT-0000
Value of the tender : 6 943 600 Danish krone
Subcontracting : No
Contract information :
Identifier of the contract : Procurement of a High-precision single-crystal diffractometer for the SINCRYS micro-focus material-science beamline (Irelec)
Date of the conclusion of the contract : 13/02/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2
Range of tenders :
Value of the lowest admissible tender : 6 943 600 Danish krone
Value of the highest admissible tender : 7 454 942 Danish krone

8. Organisations

8.1 ORG-0001

Official name : Aarhus Universitet
Registration number : 31119103
Postal address : Nordre Ringgade 1
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Ann Sophie Steffensen
Email : asst@au.dk
Telephone : 23382421
Internet address : https://www.au.dk/
Roles of this organisation :
Buyer
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Klagenævnet for udbud
Registration number : 37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for udbud
Telephone : +45 72405708
Information exchange endpoint (URL) : https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : IRELEC
Size of the economic operator : Micro, small, or medium
Registration number : FR62333401271
Town : Saint Martin d'Hères
Postcode : 38400
Country subdivision (NUTS) : Isère ( FRK24 )
Country : France
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0005

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 49f8fa3f-0a84-43c3-ae71-cd379993c836 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 29/09/2025 06:33 +00:00
Notice dispatch date (eSender) : 29/09/2025 09:55 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00639378-2025
OJ S issue number : 187/2025
Publication date : 30/09/2025