Procurement of a case and archive system

Norec shall procure a Noark 5 certified case and archive system, which shall be available on all surfaces such as PCs, Macs, tablets and mobiles. The system shall cover the need for long-term storage of digital documents and it shall have an interface for case handling, including access management and …

CPV: 48000000 Softwarepaket und Informationssysteme, 79560000 Registraturdienste, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72200000 Softwareprogrammierung und -beratung, 72252000 Datenarchivierung, 72261000 Software-Unterstützung, 72263000 Software-Implementierung, 72268000 Bereitstellung von Software, 72400000 Internetdienste, 72500000 Datenverarbeitungsdienste, 79995100 Archivierung, 92512000 Dienstleistungen von Archiven
Ausführungsort:
Procurement of a case and archive system
Vergabestelle:
Norec
Vergabenummer:
24/00369

1. Buyer

1.1 Buyer

Official name : Norec
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of a case and archive system
Description : Norec shall procure a Noark 5 certified case and archive system, which shall be available on all surfaces such as PCs, Macs, tablets and mobiles. The system shall cover the need for long-term storage of digital documents and it shall have an interface for case handling, including access management and integrations. The system shall be cloud based and shall be delivered and operated by the supplier as a SaaS system (Software as a Service).
Procedure identifier : fa03c65a-eeb9-4cf5-ad63-924d129642ff
Previous notice : 4e8b399d-e41a-4b91-a2f2-b12ac653e3f1-01
Internal identifier : 24/00369
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72252000 Computer archiving services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 79560000 Filing services
Additional classification ( cpv ): 79995100 Archiving services

2.1.2 Place of performance

Anywhere
Additional information : Offices in Førde. The system can be implemented from anywhere, but data must be stored in the Norway, c.f. the Archives Act.

2.1.3 Value

Estimated value excluding VAT : 9 500 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a case and archive system
Description : Norec shall procure a Noark 5 certified case and archive system, which shall be available on all surfaces such as PCs, Macs, tablets and mobiles. The system shall cover the need for long-term storage of digital documents and it shall have an interface for case handling, including access management and integrations. The system shall be cloud based and shall be delivered and operated by the supplier as a SaaS system (Software as a Service).
Internal identifier : 24/00369

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72252000 Computer archiving services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 79560000 Filing services
Additional classification ( cpv ): 79995100 Archiving services

5.1.2 Place of performance

Anywhere
Additional information : Offices in Førde. The system can be implemented from anywhere, but data must be stored in the Norway, c.f. the Archives Act.

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : The starting point will be four years with an option for an extension.

5.1.5 Value

Estimated value excluding VAT : 9 500 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Green Procurement Criteria : No Green Public Procurement criteria

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are included

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price 30 %
Description : The total price presented in annex 6.1 will be assessed and weighted 30%.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 0
Criterion :
Type : Quality
Name : Quality 70 %
Description : The tenderer ́s response to B-requirements in annex 1 will be assessed and weighted 70%. The B-requirement with "*" and "**" will be particularly emphasised in the evaluation.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Utenriksdepartementet -
Review organisation : Utenriksdepartementet -
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Utenriksdepartementet -
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Utenriksdepartementet -
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Utenriksdepartementet -
Organisation providing additional information about the procurement procedure : Norec -
Organisation providing offline access to the procurement documents : Norec -
Organisation providing more information on the review procedures : Norec -
Organisation whose budget is used to pay for the contract : Norec
Organisation executing the payment : Norec

6. Results

Value of all contracts awarded in this notice : 9 500 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : TIETOEVRY NORWAY AS (AKTIV)
Tender :
Tender identifier : Anskaffelse sak- og arkivsystem - TIETOEVRY NORWAY AS (AKTIV)
Identifier of lot or group of lots : LOT-0000
Value of the tender : 538 433 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : Anskaffelse sak- og arkivsystem - TIETOEVRY NORWAY AS (AKTIV)
Date of the conclusion of the contract : 25/03/2025

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Range of tenders :
Value of the lowest admissible tender : 4 335 240 Norwegian krone
Value of the highest admissible tender : 5 407 468 Norwegian krone

8. Organisations

8.1 ORG-0001

Official name : Norec
Registration number : 981965132
Postal address : Fjellvegen 9
Town : FØRDE
Postcode : 6800
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Øivind Armando Reinertsen
Telephone : +47 45429980
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing more information on the review procedures
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Utenriksdepartementet
Registration number : 972417920
Postal address : 7. juni plassen 1
Town : Oslo
Postcode : 0251
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 23950000
Roles of this organisation :
Review organisation
Mediation organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

8.1 ORG-0003

Official name : TIETOEVRY NORWAY AS (AKTIV)
Size of the economic operator : Large
Registration number : 933012867
Postal address : Snarøyveien 30
Town : Fornebu
Postcode : 1360
Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Telephone : +47 40282245
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market
Notice information
Notice identifier/version : bf748897-d5a8-432f-b503-41146c9ad4fe - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 12/05/2025 07:23 +00:00
Notice dispatch date (eSender) : 12/05/2025 07:37 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00303099-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025