Procurement - Administration of logbooks, fuel licences and toll tags, 2025

The contracting authority shall enter into a framework agreement for a general administrative system for the vehicle fleet, which includes: Electronic logbook: A system for automatic registration and documentation of driving data (kilometres, routes, purpose of driving etc.) for the Contracting Authority's vehicles. The system shall fulfil the Norwegian Tax …

CPV: 50111000 Verwaltung, Reparatur und Wartung von Fahrzeugparks, 09000000 Mineralölerzeugnisse, Brennstoff, Elektrizität und andere Energiequellen, 09132000 Benzin, 30160000 Magnetkarten, 30163000 Kundenkreditkarten, 30163100 Tankstellenkreditkarten, 34000000 Transportmittel und Erzeugnisse für Verkehrszwecke, 34900000 Verschiedene Transportmittel und Ersatzteile, 34920000 Straßenausrüstung, 34923000 Ausrüstung für die Straßenverkehrssteuerung, 34924000 Wechselverkehrszeichen, 48000000 Softwarepaket und Informationssysteme, 48200000 Softwarepaket für Vernetzung, Internet und Intranet, 48430000 Softwarepaket für die Lagerbestandsverwaltung, 48610000 Datenbanksysteme, 50111100 Fuhrparkverwaltung
Ausführungsort:
Procurement - Administration of logbooks, fuel licences and toll tags, 2025
Vergabestelle:
Ålesund kommune
Vergabenummer:
25/13

1. Buyer

1.1 Buyer

Official name : Ålesund kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement - Administration of logbooks, fuel licences and toll tags, 2025
Description : The contracting authority shall enter into a framework agreement for a general administrative system for the vehicle fleet, which includes: Electronic logbook: A system for automatic registration and documentation of driving data (kilometres, routes, purpose of driving etc.) for the Contracting Authority's vehicles. The system shall fulfil the Norwegian Tax Administration ́s requirements for travel logs and simplify handling of professional and private driving. Fuel cards: Administration of fuel cards for the vehicles, including an overview of fuel consumption, costs and invoicing. The system shall preferably be integrated with fuel suppliers in order to obtain transaction data automatically. Toll tags: Administration of AutoPASS or equivalent tags for the vehicles, with an overview of passes and toll charges. The system ought to consolidate toll passes per vehicle and facilitate for correct cost distribution. The aim of the procurement is to achieve an efficient and combined system that gives a full overview of vehicle use and associated costs. The system shall contribute to simpler reporting and reduced administrative work. Merkand til attendees: Ørsta municipality will not enter into a fuel agreement until June 2026 at the earliest. Volda municipality only wants an electronic logbook. The following elements are not included in this agreement: Fuel in bulk Leasing finances
Procedure identifier : 2e445c54-72c9-474f-8a28-ab3a40384a47
Previous notice : 0a868077-b3e6-4d1c-9268-c8195796ab87-01
Internal identifier : 25/13
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : Open tender contest

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 09000000 Petroleum products, fuel, electricity and other sources of energy
Additional classification ( cpv ): 09132000 Petrol
Additional classification ( cpv ): 30160000 Magnetic cards
Additional classification ( cpv ): 30163000 Charge cards
Additional classification ( cpv ): 30163100 Agency fuel cards
Additional classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 34900000 Miscellaneous transport equipment and spare parts
Additional classification ( cpv ): 34920000 Road equipment
Additional classification ( cpv ): 34923000 Road traffic-control equipment
Additional classification ( cpv ): 34924000 Variable message signs
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48430000 Inventory management software package
Additional classification ( cpv ): 48610000 Database systems
Additional classification ( cpv ): 50111100 Vehicle-fleet management services

2.1.2 Place of performance

Anywhere
Additional information : Anywhere within the participating municipalities ́ municipal borders. Participating municipalities: Ålesund municipality Giske municipality Haram Municipality Volda Municipality Ulstein municipality Ørsta municipality

2.1.3 Value

Estimated value excluding VAT : 80 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement - Administration of logbooks, fuel licences and toll tags, 2025
Description : The contracting authority shall enter into a framework agreement for a general administrative system for the vehicle fleet, which includes: Electronic logbook: A system for automatic registration and documentation of driving data (kilometres, routes, purpose of driving etc.) for the Contracting Authority's vehicles. The system shall fulfil the Norwegian Tax Administration ́s requirements for travel logs and simplify handling of professional and private driving. Fuel cards: Administration of fuel cards for the vehicles, including an overview of fuel consumption, costs and invoicing. The system shall preferably be integrated with fuel suppliers in order to obtain transaction data automatically. Toll tags: Administration of AutoPASS or equivalent tags for the vehicles, with an overview of passes and toll charges. The system ought to consolidate toll passes per vehicle and facilitate for correct cost distribution. The aim of the procurement is to achieve an efficient and combined system that gives a full overview of vehicle use and associated costs. The system shall contribute to simpler reporting and reduced administrative work. Merkand til attendees: Ørsta municipality will not enter into a fuel agreement until June 2026 at the earliest. Volda municipality only wants an electronic logbook. The following elements are not included in this agreement: Fuel in bulk Leasing finances
Internal identifier : 25/13

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 09000000 Petroleum products, fuel, electricity and other sources of energy
Additional classification ( cpv ): 09132000 Petrol
Additional classification ( cpv ): 30160000 Magnetic cards
Additional classification ( cpv ): 30163000 Charge cards
Additional classification ( cpv ): 30163100 Agency fuel cards
Additional classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 34900000 Miscellaneous transport equipment and spare parts
Additional classification ( cpv ): 34920000 Road equipment
Additional classification ( cpv ): 34923000 Road traffic-control equipment
Additional classification ( cpv ): 34924000 Variable message signs
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48430000 Inventory management software package
Additional classification ( cpv ): 48610000 Database systems
Additional classification ( cpv ): 50111100 Vehicle-fleet management services

5.1.2 Place of performance

Anywhere
Additional information : Anywhere within the participating municipalities ́ municipal borders. Participating municipalities: Ålesund municipality Giske municipality Haram Municipality Volda Municipality Ulstein municipality Ørsta municipality

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The length of the extension is 12 months

5.1.5 Value

Estimated value excluding VAT : 80 000 000 Norwegian krone
Maximum value of the framework agreement : 72 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Weighting: The award criteria is weighted 100% Orientation: Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected. All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs. Evaluation: When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached. The following summed costs will form the basis of the evaluation: Total cost of fuel (based on a given volume calculation) over 4 years. Combined administration cost for objects (fuel cards and toll tags) over 4 years. Total hire cost for an electronic log over 4 years. The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Criterion :
Type : Quality
Name : Environment - immaterial climate footprint and environmental impact (justified below)
Description : The contracting authority uses the exclusionary provision in the PPR § 7-9 fifth section and does not weight climate and environmental considerations in accordance with the second section. The contract is assessed to have a climate footprint and an immaterial environmental impact, and this is justified below. The procurement concerns administrative and digital services connected to: Fuel card administration, including invoicing and transaction management. Administration of toll tags, including registration and re-billing of passes. Electronic logbook, a digital system for registering instalments. No physical goods or services are procured that directly affect the municipality ́s environmental impact, such as fuel deliveries, vehicles or workshop services.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett
Organisation providing more information on the review procedures : Møre og Romsdal tingrett
Organisation signing the contract : Ålesund kommune

6. Results

Maximum value of the framework agreements in this notice : 72 000 000 Norwegian krone
Approximate value of the framework agreements : 60 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 72 000 000 Norwegian krone
Re-estimated value of the framework agreement : 60 000 000 Norwegian krone

6.1.2 Information about winners

Winner :
Official name : ABAX AS
Tender :
Tender identifier : ABAX/Autoplan - kjørebok, drivstoffkort og administrasjon
Identifier of lot or group of lots : LOT-0000
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 88 000 000 Norwegian krone
Subcontracting percentage is known : yes
Percentage of subcontracting : 93,33
Contract information :
Identifier of the contract : -
Title : General del-ABAX AS
Date on which the winner was chosen : 12/08/2025
Date of the conclusion of the contract : 01/09/2025
Organisation signing the contract : Ålesund kommune

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Ayvens Norge AS

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Ålesund kommune
Registration number : 929911709
Department : Innkjøp
Postal address : Keiser Wilhelms gate 11
Town : Ålesund
Postcode : 6003
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Contact point : Stian Busæt
Telephone : +4770162000
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Møre og Romsdal tingrett
Registration number : 926 723 200
Postal address : Postboks 1354
Town : Ålesund
Postcode : 6001
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Telephone : 70 33 47 00
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : ABAX AS
Size of the economic operator : Medium
Registration number : 993098736
Department : Salg
Postal address : Hammergata 24
Town : Larvik
Postcode : 3264
Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Contact point : Erlend Nicander Nilsen
Telephone : +47 22 22 22 99
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Ayvens Norge AS
Size of the economic operator : Medium
Registration number : 945098775
Department : Marked
Postal address : Brynsengveien 10
Town : Oslo
Postcode : 0667
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Vegard Thovsen
Telephone : 23069800
Roles of this organisation :
Tenderer

Notice information

Notice identifier/version : 8cd38d4e-379c-447b-b674-8ef5ad918697 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 05/09/2025 13:56 +00:00
Notice dispatch date (eSender) : 05/09/2025 13:58 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00586835-2025
OJ S issue number : 172/2025
Publication date : 09/09/2025