K0001EBE - Procurement of a digital cleaning tool

Bergen municipality would like to collect the cleaning services in the municipality in a specialist department. The professional environment and competence shall be further developed. Bergen municipality shall revise the cleaning standard and frequency and introduce NS Insta800. Bergen municipality is looking for a trade system that supports the trade …

CPV: 72260000 Dienstleistungen in Verbindung mit Software, 48000000 Softwarepaket und Informationssysteme, 48200000 Softwarepaket für Vernetzung, Internet und Intranet, 48219000 Diverses Netzsoftwarepaket, 48219300 Verwaltungssoftwarepaket, 48220000 Internet- und Intranet-Softwarepaket, 90911000 Wohnungs-, Gebäude- und Fensterreinigung, 90919000 Büro-, Schul- und Büroausstattungsreinigung
Ausführungsort:
K0001EBE - Procurement of a digital cleaning tool
Vergabestelle:
Bergen kommune - Etat for bygg og eiendom
Vergabenummer:
2025/145100

1. Buyer

1.1 Buyer

Official name : Bergen kommune - Etat for bygg og eiendom
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : K0001EBE - Procurement of a digital cleaning tool
Description : Bergen municipality would like to collect the cleaning services in the municipality in a specialist department. The professional environment and competence shall be further developed. Bergen municipality shall revise the cleaning standard and frequency and introduce NS Insta800. Bergen municipality is looking for a trade system that supports the trade department ́s need for better management of the cleaning service.
Procedure identifier : fc076236-6756-4ad8-86d1-916eee95a88b
Previous notice : 0a9cc6f8-125b-4940-acf5-f5020e32869e-01
Internal identifier : 2025/145100
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The contract is for a trade system for cleaning as a management tool for Bergen municipality at the Department for the Building and Property Cleaning Department. The system shall be provided as a service over the internet ("as a service" deliveries), and comprises establishment, including training, configuration, conversion, adaptation and any integrations, and operation/management as well as user support.  The cleaners shall use tablets as tools in daily operation, and a trade system is sought that supports the work these do at each location. It shall be possible to enter building drawings for each location, and it must be possible for the cleaner's manager to communicate and possibly prioritise assignments that the cleaner shall perform. The requirements and needs of the service are in the annexes.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48219000 Miscellaneous networking software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 90911000 Accommodation, building and window cleaning services
Additional classification ( cpv ): 90919000 Office, school and office equipment cleaning services

2.1.2 Place of performance

Town : Bergen
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The procurement will be carried out in accordance with the provision in the Procurement Act and the procurement regulations, parts I and part III.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : K0001EBE - Procurement of a digital cleaning tool
Description : Bergen municipality would like to collect the cleaning services in the municipality in a specialist department. The professional environment and competence shall be further developed. Bergen municipality shall revise the cleaning standard and frequency and introduce NS Insta800. Bergen municipality is looking for a trade system that supports the trade department ́s need for better management of the cleaning service.
Internal identifier : 2025/145100

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48200000 Networking, Internet and intranet software package
Additional classification ( cpv ): 48219000 Miscellaneous networking software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 90911000 Accommodation, building and window cleaning services
Additional classification ( cpv ): 90919000 Office, school and office equipment cleaning services

5.1.2 Place of performance

Town : Bergen
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 15/09/2025
Duration end date : 14/09/2028

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : 1+1+1 year.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Lowest total price. The column "number" in the price and product form is an estimate for six years for use in the evaluation of the tenders and is not binding for the Contracting Authority. Documentation requirement: Price in NOK excluding VAT is to be filled in under the tab "Products" in Mercell. The service described in the annexes, as well as start-up costs, training, support and standard upgrades shall be included in the given prices.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Quality
Description : The tenderer ́s response to the evaluation requirements (requirement in category B) in Annex 2 will form the basis for the evaluation of this award criteria. All evaluation requirements will be answered in Annex 2, with the exception of some requirements when the tenderer is asked to attach their own annexes.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Environment
Description : The tenderer ́s routines and guidelines for reducing climate and environmental impact will be evaluated in this award criteria. The procedures and guidelines should be implemented at the time of submission of the tender, with a measurable/documentable result for reduced climate or environmental impact. The contracting authority will emphasise that the tenderer (or relevant sub-suppliers) achieves positive environmental/climate effect through routines for: 1. Reduction of the tool's climate and environmental footprint, which includes: Measures that contribute to less data transfer from the tool and any other measures that reduce the energy consumption at the customer. Other features of the tool that reduce the tool's climate and environmental impact 2. Energy management of the data centre that is used in this delivery. This includes: The tenderer's use of renewable energy (we do not accept guarantees of origin regarding renewable energy) Requirements for energy efficiency in the data centre. Use of environmentally friendly refrigeration systems in the computer centre and any reuse of excess heat. 3. Procurement or use of environmentally certified equipment that is connected to this delivery, reuse and disposal of equipment for the data centre. Documentation requirement: Tenderers should reply in a separate annex to the tender that the tenderer creates. The document shall be named "Annex 2 Annex 1 The tenderer ́s response to climate and environmental impact". The response can only be on maximum 4 A4 pages with a minimum font size of 11. The number of pages exceeding 4 A4 pages will not be evaluated by the contracting authority, except for any certificates, which are added. Any hyperlinks and/or references to other annexes in this document will not be evaluated by the Contracting Authority.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Hordaland tingrett
Information about review deadlines : 10 days waiting period

6. Results

Value of all contracts awarded in this notice : 1 957 600 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : LAFT Software AS
Tender :
Tender identifier : LAFT Software AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 195 760 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : LAFT Software AS
Date of the conclusion of the contract : 11/09/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Bergen kommune - Etat for bygg og eiendom
Registration number : 964338531
Department : Etat for bygg og eiendom
Postal address : Postboks 7700
Town : BERGEN
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Torjan Haaland
Telephone : +47 05556
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Hordaland tingrett
Registration number : 926723367
Town : Bergen
Postcode : 5004
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55 69 97 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : LAFT Software AS
Size of the economic operator : Small
Registration number : 990452458
Postal address : Jernbanetorget 4B
Town : Oslo
Postcode : 0154
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : LAFT Software AS
Telephone : 97530494
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : 8ff788fc-9007-41b8-bdb1-89ed72e05b26 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 12/09/2025 11:47 +00:00
Notice dispatch date (eSender) : 12/09/2025 12:29 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00598917-2025
OJ S issue number : 176/2025
Publication date : 15/09/2025