Intention notice - Temporary contract for the procurement of an accounting system

Sandnes kommune (hereafter called the contracting authority) intends to enter into a temporary contract for the delivery of a cloud based financial system with Visma Enterprise AS. The temporary contract will be valid for 2 years, with an option for an extension for 1 year. The reason for the temporary …

CPV: 48000000 Softwarepaket und Informationssysteme, 48400000 Softwarepaket für Geschäftstransaktionen und persönliche Arbeitsabläufe, 48440000 Softwarepaket für die Finanzanalyse and Buchhaltung, 48441000 Finanzanalysesoftwarepaket, 48443000 Buchhaltungssoftwarepaket, 48444000 Buchhaltungssystem, 48444100 Fakturierungssystem, 48812000 Finanzdatensysteme, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72200000 Softwareprogrammierung und -beratung, 72250000 Systemdienstleistungen und Unterstützungsdienste, 72253000 Help-Desk und Unterstützungsdienste, 72260000 Dienstleistungen in Verbindung mit Software, 72268000 Bereitstellung von Software, 72310000 Datenverarbeitung
Ausführungsort:
Intention notice - Temporary contract for the procurement of an accounting system
Vergabestelle:
Sandnes kommune
Vergabenummer:
25/07838

1. Buyer

1.1 Buyer

Official name : Sandnes kommune

2. Procedure

2.1 Procedure

Title : Intention notice - Temporary contract for the procurement of an accounting system
Description : Sandnes kommune (hereafter called the contracting authority) intends to enter into a temporary contract for the delivery of a cloud based financial system with Visma Enterprise AS. The temporary contract will be valid for 2 years, with an option for an extension for 1 year. The reason for the temporary agreement is that the contracting authority received an end-of-life notice for the current financial system, where the maintenance agreement would no longer be valid from 2026. The contracting authority tried, therefore, earlier this year to hold a competition for the procurement of a financial system in order to replace the current system. At the beginning of the procurement, the contracting authority received feedback from tenderers stating that it was too bad time to implement a proper competition and implementation of an accounting system. The contracting authority therefore checked this with other contracting authorities who had carried out such a procurement, and received the same feedback from the contracting authorities stating that there was not enough time to implement. This was based on the system being implemented so that it was ready in early 2026. At the same time, the contracting authority had relied on the fact that despite the end of the maintenance of the current financial system, it would be able to lean on the current solution for some processes into 2026 while the implementation of a new financial system was in progress. This turned out to be an error and the contracting authority would therefore not be able to allow the implementation to run over the originally planned time period. Furthermore, the consequences for the contracting authority would be disastrous if it does not have a functioning financial system by the time the current system stops functioning. The feedback that the contracting authority received also stated that tenderers would like an opener competition, with plenty of time to familiarise themselves with and evaluate the systems. Based on the new information on the time perspective of the procurement, the contracting authority therefore contacted suppliers who had registered interest in the procurement. It was informed that the contracting authority no longer believed there was sufficient time to implement a proper procurement and implementation, and that the contracting authority also had an understanding of the desire to open up several ways to solve the contracting authority ́s needs. The contracting authority further stated that it wanted to enter into a temporary agreement with the current supplier for a transition to their cloud system while a new procurement is being prepared and implemented. A progress plan was sketched for 6-8 months preparation, 6-8 months competition implementation and a 6-8 months implementation. Feedback was requested from tenderers on what the tenderers thought of such a postponement. The contracting authority received positive feedback from tenderers that they saw the need to enter into a temporary contract while a new competition is being prepared and implemented. The contracting authority therefore cancelled the ongoing procurement of the finance system and also informed in the notification of cancellation of its intention to enter into a temporary agreement with the current tenderer while the work on a new procurement of the finance system will be carried out. The temporary contract will cover the disciplines Wage, Accounts, Budget, Procurement (eCommerce), and negotiations. It will cover all functionality and all integrations that the contracting authority has in the current system and will therefore ensure that the contracting authority has a functioning finance system in the period in which the new procurement is implemented. The temporary contract is estimated to have a value of NOK 13,000,000 excluding VAT over 3 years.
Procedure identifier : f8646c7c-af51-4120-b1f0-a69f3d5e8ccd
Internal identifier : 25/07838
Type of procedure : Other single stage procedure

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriftens §13-4, b), 2) - Procurers can hold a procurement without a competition if b. the procurement concerns services that only a specific supplier can deliver because 2. competition is impossible due to technical reasons or 2 and 3 only apply when there are no reasonable alternatives and the lack of competition is not due to the contracting authority having adapted the procurement documents to a specific tenderer.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice - Temporary contract for the procurement of an accounting system
Description : Sandnes kommune (hereafter called the contracting authority) intends to enter into a temporary contract for the delivery of a cloud based financial system with Visma Enterprise AS. The temporary contract will be valid for 2 years, with an option for an extension for 1 year. The reason for the temporary agreement is that the contracting authority received an end-of-life notice for the current financial system, where the maintenance agreement would no longer be valid from 2026. The contracting authority tried, therefore, earlier this year to hold a competition for the procurement of a financial system in order to replace the current system. At the beginning of the procurement, the contracting authority received feedback from tenderers stating that it was too bad time to implement a proper competition and implementation of an accounting system. The contracting authority therefore checked this with other contracting authorities who had carried out such a procurement, and received the same feedback from the contracting authorities stating that there was not enough time to implement. This was based on the system being implemented so that it was ready in early 2026. At the same time, the contracting authority had relied on the fact that despite the end of the maintenance of the current financial system, it would be able to lean on the current solution for some processes into 2026 while the implementation of a new financial system was in progress. This turned out to be an error and the contracting authority would therefore not be able to allow the implementation to run over the originally planned time period. Furthermore, the consequences for the contracting authority would be disastrous if it does not have a functioning financial system by the time the current system stops functioning. The feedback that the contracting authority received also stated that tenderers would like an opener competition, with plenty of time to familiarise themselves with and evaluate the systems. Based on the new information on the time perspective of the procurement, the contracting authority therefore contacted suppliers who had registered interest in the procurement. It was informed that the contracting authority no longer believed there was sufficient time to implement a proper procurement and implementation, and that the contracting authority also had an understanding of the desire to open up several ways to solve the contracting authority ́s needs. The contracting authority further stated that it wanted to enter into a temporary agreement with the current supplier for a transition to their cloud system while a new procurement is being prepared and implemented. A progress plan was sketched for 6-8 months preparation, 6-8 months competition implementation and a 6-8 months implementation. Feedback was requested from tenderers on what the tenderers thought of such a postponement. The contracting authority received positive feedback from tenderers that they saw the need to enter into a temporary contract while a new competition is being prepared and implemented. The contracting authority therefore cancelled the ongoing procurement of the finance system and also informed in the notification of cancellation of its intention to enter into a temporary agreement with the current tenderer while the work on a new procurement of the finance system will be carried out. The temporary contract will cover the disciplines Wage, Accounts, Budget, Procurement (eCommerce), and negotiations. It will cover all functionality and all integrations that the contracting authority has in the current system and will therefore ensure that the contracting authority has a functioning finance system in the period in which the new procurement is implemented. The temporary contract is estimated to have a value of NOK 13,000,000 excluding VAT over 3 years.
Internal identifier : 25/07838

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72310000 Data-processing services
Options :
Description of the options : The contract includes an option for a one year extension.

5.1.2 Place of performance

Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 1
Other information about renewals : The contract includes an option for a one year extension.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Sør-Rogaland Tingrett -
Information about review deadlines : The appeals deadline is 10 days from the day after publication of this notice.

6. Results

Value of all contracts awarded in this notice : 13 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Visma Enterprise AS
Tender :
Tender identifier : Tilbud om midlertidig avtale for økonomisystem
Identifier of lot or group of lots : LOT-0000
The tender was ranked : no
Contract information :
Identifier of the contract : 25/07838

8. Organisations

8.1 ORG-0001

Official name : Sandnes kommune
Registration number : 964965137
Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Contact point : Bård Krane Alander
Telephone : +47 40900860
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Visma Enterprise AS
Size of the economic operator : Large
Registration number : 982 410 339
Town : Oslo
Postcode : 0301
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 46404000
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

8.1 ORG-0003

Official name : Sør-Rogaland Tingrett
Registration number : 926723448
Town : Sandnes
Postcode : 4306
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 52004600
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : c9f3e345-2aaa-4fbc-9de2-ecc80abac7d7 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 17/06/2025 11:43 +00:00
Notice dispatch date (eSender) : 17/06/2025 12:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00393835-2025
OJ S issue number : 115/2025
Publication date : 18/06/2025