Electronic patient journal (EPJ)

The Coherence Journal is the municipality ́s project for procuring new, connected journal systems that shall be common for the Health and Care Services, so that both employees and inhabitants have access to similar and updated information. The Coherence Journal is the municipality ́s project for procuring new, connected journal …

CPV: 48814200 Patientenverwaltungssystem, 48180000 Medizinsoftwarepaket, 48814400 Klinisches Informationssystem
Ausführungsort:
Electronic patient journal (EPJ)
Vergabestelle:
Bergen kommune - Byrådsavdeling for eldre, helse og omsorg
Vergabenummer:
2024/26634

1. Buyer

1.1 Buyer

Official name : Bergen kommune - Byrådsavdeling for eldre, helse og omsorg
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bømlo kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Stord kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Fitjar kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Kvinnherad kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bjørnafjorden kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Askøy kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Kvam kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Electronic patient journal (EPJ)
Description : The Coherence Journal is the municipality ́s project for procuring new, connected journal systems that shall be common for the Health and Care Services, so that both employees and inhabitants have access to similar and updated information.
Procedure identifier : 436b84aa-ed78-4f73-ba45-23fe7a198e82
Internal identifier : 2024/26634
Type of procedure : Competitive dialogue
Main features of the procedure : The vision builds on the experiences of Akson and the Joint Municipal Journal (Joint Journal Lift). The municipalities will use the idea of a goal picture that facilitates an eco-system of systems that ensures efficient sharing of data across systems and actors. A central goal is a system that promotes easy reuse of data, rather than locking it inside. This provides the basis for the development of new innovative and intuitive systems. This procurement will take an important step towards shaping the future EPJ system for the health and welfare service.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48814200 Patient-administration system
Additional classification ( cpv ): 48180000 Medical software package
Additional classification ( cpv ): 48814400 Clinical information system

2.1.2 Place of performance

Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 850 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - Legal basis in the Public Procurement Regulations for competitive dialogue is § 13-2 (1) letter e, cf. § 13-3, and the procedure is regulated in § 23-7.

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Electronic patient journal (EPJ)
Description : The Coherence Journal is the municipality ́s project for procuring new, connected journal systems that shall be common for the Health and Care Services, so that both employees and inhabitants have access to similar and updated information.
Internal identifier : 2024/26634

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48814200 Patient-administration system
Additional classification ( cpv ): 48180000 Medical software package
Additional classification ( cpv ): 48814400 Clinical information system
Options :
Description of the options : The contract will be an ongoing contract with an initial contract period of 5 years, with an automatic extension for 1 year at a time.

5.1.2 Place of performance

Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 96 Month

5.1.5 Value

Estimated value excluding VAT : 850 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 26634-2024

5.1.7 Strategic procurement

Green Procurement Criteria : No Green Public Procurement criteria

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Address of the procurement documents : https://permalink.mercell.com/266804290.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of requests to participate : 03/11/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : KOFA
Information about review deadlines : See the tender documentation.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : KOFA
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : KOFA
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : KOFA
Organisation providing additional information about the procurement procedure : Bergen kommune - Byrådsavdeling for eldre, helse og omsorg
Organisation providing offline access to the procurement documents : Bergen kommune - Byrådsavdeling for eldre, helse og omsorg

8. Organisations

8.1 ORG-0001

Official name : Bergen kommune - Byrådsavdeling for eldre, helse og omsorg
Registration number : 964338531
Department : Byrådsavdeling for eldre, helse og omsorg
Postal address : Postboks 7700
Town : BERGEN
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Kristian Gromholt
Telephone : +47 55134480
Internet address : https://www.inventura.no
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Bømlo kommune
Registration number : 834210622
Town : Bremnes
Postcode : 5430
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4753 42 37 20
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Stord kommune
Registration number : 939 866 914
Town : Stord
Postcode : 5417
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4753 49 66 00
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Fitjar kommune
Registration number : 944 073 310
Town : Fitjar
Postcode : 5419
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4753458500
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Kvinnherad kommune
Registration number : 964967636
Town : Rosendal
Postcode : 5470
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4753 48 31 00
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : Bjørnafjorden kommune
Registration number : 844 458 312
Town : Os
Postcode : 5200
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4756 57 50 00
Roles of this organisation :
Buyer

8.1 ORG-0007

Official name : Askøy kommune
Registration number : 964 338 442
Town : Kleppestø
Postcode : 5300
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4756 15 80 00
Roles of this organisation :
Buyer

8.1 ORG-0008

Official name : Kvam kommune
Registration number : 944 233 199
Town : Norheimsund
Postcode : 5600
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +4756 55 30 00
Roles of this organisation :
Buyer

8.1 ORG-0009

Official name : KOFA
Registration number : 918195548
Town : Bergen
Postcode : 5805
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

Notice information

Notice identifier/version : a1a7538e-c945-4d5a-b22e-98edd0481295 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/09/2025 13:35 +00:00
Notice dispatch date (eSender) : 30/09/2025 13:36 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00646223-2025
OJ S issue number : 189/2025
Publication date : 02/10/2025