DE_391 Destination Earth Machine-Learning Demonstrators

ECMWF, as one of the Entrusted Entities for the Destination Earth (DestinE) initiative, invites Tenders for the provision of services aimed at implementing DestinE ML-based demonstrators. This ITT aims to place three separate contracts. Each contract shall demonstrate an ML-based, interactive solution for clearly identified user groups, expanding the exploitation …

CPV: 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 73000000 Forschungs- und Entwicklungsdienste und zugehörige Beratung
Frist:
5. August 2025 15:00
Art der Frist:
Angebotsabgabe
Ausführungsort:
DE_391 Destination Earth Machine-Learning Demonstrators
Vergabestelle:
European Centre for Medium-Range Weather Forecasts (ECMWF)
Vergabenummer:
DE_391

1. Buyer

1.1 Buyer

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : DE_391 Destination Earth Machine-Learning Demonstrators
Description : ECMWF, as one of the Entrusted Entities for the Destination Earth (DestinE) initiative, invites Tenders for the provision of services aimed at implementing DestinE ML-based demonstrators. This ITT aims to place three separate contracts. Each contract shall demonstrate an ML-based, interactive solution for clearly identified user groups, expanding the exploitation of DestinE capabilities beyond current groups. Any demonstrator contracted under this ITT shall have the potential to be developed into a service in the future. Demonstrators shall respond to broadly identified user needs. They shall complement existing data or services currently available (e.g. provided by national meteorological services or Copernicus) or under development at national, regional, local, or pan-national level in Europe. Demonstrators proposed shall offer a clear added value vis-à-vis existing products or services. Contracts are expected to implement ML Demonstrators on different topics, addressing needs in different domains. To this end, contracts will be placed in different Lots: Lot 1: Supporting water resilience in Europe; Lot 2: Demonstrating DestinE in the domain of food security; and Lot 3: Combining heterogeneous climate projections for climate adaptation. ECMWF intends to award one contract under each of the Lots, each contract individually to not exceed a maximum total price of €350,000, unless duly justified. The total budget for this ITT is 1 million EUR. Further details are contained within the Volume II document of the ITT. Kindly note that an extension to the deadline for receipt of tenders is not anticipated and any such requests for an extension should be entirely avoided.
Procedure identifier : f6b7e605-fd2b-472e-ba5f-142da1836d25
Internal identifier : DE_391
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or in the Associated Countries with respect to the Digital Europe Programme, and as outlined in Article 18.1 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

2.1.3 Value

Estimated value excluding VAT : 1 000 000 Euro

2.1.4 General information

Additional information : The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal ( http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers. Eligibility: Refer to Section 3.2 of Volume I of the ITT documents. Tenderers may submit, or may participate in a subcontractor capacity in, more than one bid for any of the Lots described in this document.
Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 3
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 3

5. Lot

5.1 Lot technical ID : LOT-0001

Title : DE_391 Lot 1 Supporting water resilience in Europe
Description : Tenders under this Lot shall develop an ML-based demonstrator that optimally combines a flexible selection of climate projections deriving uncertainty estimates, to support the exploitation of the various sources of climate information. Relevant data sets should include, in addition to DT Climate, the CMIP and EURO-CORDEX datasets, thus including sets at different spatial and temporal resolutions.
Internal identifier : DE_391 Lot 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or in the Associated Countries with respect to the Digital Europe Programme, and as outlined in Article 18.1 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

5.1.3 Estimated duration

Start date : 01/11/2025
Duration : 18 Month

5.1.5 Value

Estimated value excluding VAT : 350 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Digital Europe Programme (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : Tenderers may submit, or may participate in a subcontractor capacity in, more than one bid for any of the Lots described in this document.

5.1.10 Award criteria

Criterion :
Type : Quality
Name : This is a Pass/Fail criterion
Description : Tenderer’s Financial & Legal Organisation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0
Criterion :
Type : Cost
Name :
Description : Price Structure and Viability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Name :
Description : Innovation and Added-Value of the ML application
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : Technical Capacity of the Tenderer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Technical Feasibility and Quality of the Planned Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name :
Description : User Engagement
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Management & Contract Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 21/07/2025 23:59 +02:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organsiation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 05/08/2025 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 05/08/2025 15:00 +02:00
Place : ECMWF's eProcurement Portal
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Please refer to Volume V of the ITT documents.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).
Organisation providing additional information about the procurement procedure : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing offline access to the procurement documents : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation receiving requests to participate : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation processing tenders : European Centre for Medium-Range Weather Forecasts (ECMWF) -

5.1 Lot technical ID : LOT-0004

Title : DE_391 Lot 2 Demonstrating DestinE in the domain of food security
Description : Tenders under this Lot may target the implementation of a Demonstrator that supports a clearly defined stakeholder group in their tasks linked to agricultural market information systems, food security mechanisms, or resilience planning. They may address adaptation strategies with respect to agriculture and food production, typically at larger scale (e.g., suitability of certain crops for regions), covering issues along the production chain, as well as nature-based adaptation strategies (e.g, diversification, agroforestry).
Internal identifier : DE_391 Lot 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or in the Associated Countries with respect to the Digital Europe Programme, and as outlined in Article 18.1 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

5.1.3 Estimated duration

Start date : 01/11/2025
Duration : 18 Month

5.1.5 Value

Estimated value excluding VAT : 350 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Digital Europe Programme (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : Tenderers may submit, or may participate in a subcontractor capacity in, more than one bid for any of the Lots described in this document.

5.1.10 Award criteria

Criterion :
Type : Quality
Name : This is a Pass/Fail criterion
Description : Tenderer’s Financial & Legal Organisation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0
Criterion :
Type : Cost
Name :
Description : Price Structure and Viability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Name :
Description : Innovation and Added-Value of the ML application
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : Technical Capacity of the Tenderer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Technical Feasibility and Quality of the Planned Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name :
Description : User Engagement
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Management & Contract Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 21/07/2025 23:59 +02:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organsiation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 05/08/2025 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 05/08/2025 15:00 +02:00
Place : ECMWF's eProcurement Portal
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Please refer to Volume V of the ITT documents.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).
Organisation providing additional information about the procurement procedure : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing offline access to the procurement documents : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation receiving requests to participate : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation processing tenders : European Centre for Medium-Range Weather Forecasts (ECMWF) -

5.1 Lot technical ID : LOT-0005

Title : DE_391 Lot 3 Combining heterogeneous climate projections for climate adaptation
Description : Tenders under this Lot shall develop an ML-based demonstrator that optimally combines a flexible selection of climate projections deriving uncertainty estimates, to support the exploitation of the various sources of climate information. Relevant data sets should include, in addition to DT Climate, the CMIP and EURO-CORDEX datasets, thus including sets at different spatial and temporal resolutions.
Internal identifier : DE_391 Lot 3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or in the Associated Countries with respect to the Digital Europe Programme, and as outlined in Article 18.1 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

5.1.3 Estimated duration

Start date : 01/11/2025
Duration : 18 Month

5.1.5 Value

Estimated value excluding VAT : 350 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Digital Europe Programme (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : Tenderers may submit, or may participate in a subcontractor capacity in, more than one bid for any of the Lots described in this document.

5.1.10 Award criteria

Criterion :
Type : Quality
Name : This is a Pass/Fail criterion
Description : Tenderer’s Financial & Legal Organisation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0
Criterion :
Type : Cost
Name :
Description : Price Structure and Viability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Name :
Description : Innovation and Added-Value of the ML application
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : Technical Capacity of the Tenderer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Technical Feasibility and Quality of the Planned Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name :
Description : User Engagement
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : Management & Contract Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 21/07/2025 23:59 +02:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organsiation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 05/08/2025 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 05/08/2025 15:00 +02:00
Place : ECMWF's eProcurement Portal
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Please refer to Volume V of the ITT documents.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).
Organisation providing additional information about the procurement procedure : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing offline access to the procurement documents : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation receiving requests to participate : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation processing tenders : European Centre for Medium-Range Weather Forecasts (ECMWF) -

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : n/a
Postal address : Robert-Schuman-Platz 3
Town : Bonn
Postcode : 53175
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : not applicable
Postal address : Shinfield Park
Town : Reading
Postcode : RG2 9AX
Country : United Kingdom
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Fax : +44 118 986 9450
Internet address : https://www.ecmwf.int/
Information exchange endpoint (URL) : https://procurement.ecmwf.int/
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 69da2fa0-0481-4f06-8758-81463f4efc21 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/05/2025 14:31 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00342665-2025
OJ S issue number : 101/2025
Publication date : 27/05/2025