Cryogenic Production Supervision

Expert in on-site production supervision for cryogenic systems, engineering and inspection of steel welds and brazings within large scale projects of research institutes. Support and forward-looking monitoring of suppliers on site in France throughout the entire course of the project. Monitoring of the production and Cryogenic Equipment. Advice and participation …

CPV: 71350000 Wissenschaftliche und technische Dienstleistungen im Ingenieurwesen, 71356000 Dienstleistungen im technischen Bereich, 73100000 Dienstleistungen im Bereich Forschung und experimentelle Entwicklung
Ausführungsort:
Cryogenic Production Supervision
Vergabestelle:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Vergabenummer:
27/2600031540FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

1.1 Buyer

Official name : GSI Helmholtzzentrum für Schwerionenforschung GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Cryogenic Production Supervision
Description : Expert in on-site production supervision for cryogenic systems, engineering and inspection of steel welds and brazings within large scale projects of research institutes. Support and forward-looking monitoring of suppliers on site in France throughout the entire course of the project. Monitoring of the production and Cryogenic Equipment. Advice and participation in the continuous optimization of processes and process organization.
Procedure identifier : 425d5046-ca9b-40f8-8a64-5d55f71b5579
Internal identifier : 27/2600031540FAIR
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71350000 Engineering-related scientific and technical services
Additional classification ( cpv ): 71356000 Technical services
Additional classification ( cpv ): 73100000 Research and experimental development services

2.1.2 Place of performance

Postal address : 32bis rue du 11 novembre
Town : Lery
Postcode : 27690
Country subdivision (NUTS) : Eure ( FRD21 )
Country : France

2.1.2 Place of performance

Postal address : 64A rue du 11 novembre
Town : Lery
Postcode : 27690
Country subdivision (NUTS) : Eure ( FRD21 )
Country : France

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : #Bekanntmachungs-ID: CXS0YYEYTKZVXHV6# The evaluation of the offers will be done accordingly to the price-quotient-method. 40 % price / 60 % performance criteria Performance criteria: 80 % Proof of consultant profile and service requirements 20 % conceptual approach The details of the criteria and tasks and documents to be submitted are described in the document "Special Application Conditions"
Legal basis :
Directive 2014/24/EU
vgv -
Applicable cross-border law : Germany

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and including other forms of trafficking in human beings : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of taxes : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of social security contributions : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Grave professional misconduct : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages, or other comparable sanctions : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see FAIR/GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Cryogenic Production Supervision
Description : The requirements of the consultant profile and the required services are laid out in detail within the document Service Description.
Internal identifier : 27/2600031540FAIR

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71350000 Engineering-related scientific and technical services
Additional classification ( cpv ): 71356000 Technical services
Additional classification ( cpv ): 73100000 Research and experimental development services

5.1.2 Place of performance

Postal address : 32bis rue du 11 novembre
Town : Lery
Postcode : 27690
Country subdivision (NUTS) : Eure ( FRD21 )
Country : France
Additional information :

5.1.2 Place of performance

Postal address : 64A rue du 11 novembre
Town : Lery
Postcode : 27690
Country subdivision (NUTS) : Eure ( FRD21 )
Country : France
Additional information :

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 13/03/2026
Duration end date : 31/12/2027

5.1.4 Renewal

Maximum renewals : 1
Other information about renewals : The possibility of further contract extensions remains reserved, up to a maximum contract term of 48 months.

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives
Description : Im Rahmen der Sorgfaltspflicht für eine menschenrechtlich und umweltbezogene Lieferkette und dem damit verknüpften bei GSI/FAIR etablierten Beschwerdeverfahren, sowie Einhaltung von Mindestlohngesetz wird auf Nachhaltigen Einsatz der Ressource Personal geachtet.
Social objective promoted : Human rights due diligence in global supply chains, Fair working conditions

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : References on specified services
Description : III. Description of reference projects (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. With the following minimum requirements for the references: At least 1 reference from the last 5 years demonstrating experience with process monitoring and supplier management on site for similar large-scale projects for research institutes and cryogenic systems
Criterion : Professional risk indemnity insurance
Description : VI. Proof of compulsory commercial/professional liability insurance (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
Criterion : Other economic or financial requirements
Description : VII. Bidding consortium (Mit dem Teilnahmeantrag; Mittels Dritterklärung): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.
Criterion : Security to process, store and transmit classified information
Description : X. Declaration of compliance with data protection requirements (Mit dem Teilnahmeantrag; Mittels Eigenerklärung):
Criterion : Supply chain management
Description : XVI. Sub-contractor Declaration (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Only to be completed if partial services are to be passed on to sub-contractors or if the applicant/bidder is using a sub-contractor to demonstrate suitability. In this case, this must be submitted with the request to participate/the offer. A declaration of availability (see Declaration of Availability form) from the sub-contractor must also be submitted with the request to participate/the offer in case of hired competence. In case of partial performance by the sub-contractor, the declaration will be requested before the award of the contract.
Criterion : Supply chain management
Description : XVII. Declaration of Availability - Sub-contractor Declaration (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Only to be completed in parallel with the "Sub-contractor Declaration" and signed by the sub-contractor if partial services are to be passed on to sub-contractors (performance by sub-contractor) or if the applicant/bidder is using a sub-contractor to demonstrate suitability (hired competence - see Sub-contractor form). In the event that more than one sub-contractor is being used, several copies of this form should be filled out. One declaration of commitment should be submitted per sub-contractor.
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Price criteria for "Preis-Quotient-Methode"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Proof of Consultant Profile and service requirements
Description : The requirements specified in the service description and the personal experience of the consultant assigned to the project must be document-ed. The bidder shall provide evidence of the experience of the person designated for the task, e.g., by means of a detailed description of relevant reference projects and their challenges, stating the name and address of the client of the respective reference project and naming a contact person who can confirm the information. A profile that is incomplete or does not comply with the service specifications, or is not clearly documented will be evaluated inadequate and may result in exclusion.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 48
Criterion :
Type : Quality
Name : Conceptual Approach
Description : The approach to the specified project tasks should be described. This in-cludes the resource availability and the handling of unforeseen events. The required documents will be evaluated in terms of completeness, detail, and relevance. A good, coherent, and well-founded presentation will be viewed positively. It reveals a concept that promises particularly good and efficient task fulfillment.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 12

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 10/11/2025 23:59 +01:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 18/11/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 17/11/2025 12:00 +01:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Supporting documents: - I. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with by means of self-declaration): General declaration of the person making the declaration within the meaning of Section 126b BGB. If the person making the declaration is not named in the request to participate, the request to participate will be deemed to have not been submitted. - IV. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form - IX. Russia sanctions - Declaration on Regulation (EU) 833/2014 (To be submitted with by means of self-declaration): On 08.04.2022, the Council of the European Union adopted Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of R
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Legal form that must be taken by a group of tenderers that is awarded a contract : BGB company with joint and several liability, listing all members and their authorized representatives, including the name of an authorized representative who represents the consortium in a legally binding manner vis-à-vis the client. The bid must be accompanied by a declaration signed by all members of the consortium, stating that the lead company, as the authorized representative, represents the listed members of the consortium vis-à-vis the client and is jointly and severally liable for the contractual performance of the service on behalf of each member.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes
Information about review deadlines : The competent reviewing authority is Vergabekammer des Bundes [transl.: Federal Public Procurement Tribunal] Villemombler Straße 76 53123 Bonn Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Website: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html Candidate/ Bidder is requested to clearly identify those sections of the participa-tion application (and eventually of the tender, if applicable) that contain a trade or business secret. If Bidder fails to do so, the Public Procurement Tribunal may, in the case of a review procedure, assume that Bidder has agreed to have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR is obliged to make the tender file available to the Public Procurement Tribunal immediately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB). Candidates/ Bidders have a right to expect the contracting authority's compliance with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB). If Candidate/ Bidder interested in the contract considers that Bidder's rights have been infringed through failure to comply with award regulations, the infringement must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 nr. 1 GWB). Infringements identifiable on the basis of the announcement or the award doc-uments must be asserted against FAIR within the deadline for submission of ap-plications (or tenders) specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB). If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is possible to file an appeal for review with the aforementioned Public Procure-ment Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 nr. 4 GWB). Bidders whose tenders are not to be considered for the award will be informed prior to the award according to § 134 GWB. A contract may only be concluded 15 calendar days after this information has been sent by FAIR. In the case of trans-mission by fax or electronic means, this period shall be ten calendar days. It commences on the day after dispatch of the information by FAIR. After this peri-od has expired, a surcharge is possible, even if the deadline is not passed accord-ing to § 160 para. 3 GWB. An application for review would therefore have to be delivered to FAIR by the Public Procurement Tribunal before the expiry of the deadline according to § 134 GWB in order to prevent a surcharge. According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only be established if it has been asserted in the review procedure within 30 cal-endar days of the conclusion of the contract but not later than six months after the conclusion of the contract. If the contracting entity has published the award in Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union], the period unenforceability shall end 30 calendar days after announce-ment of the publication of the award in Amtsblatt der Europäischen Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at: www.gsi.de/data-protection
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159712034
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : GSI Helmholtzzentrum für Schwerionenforschung GmbH
Registration number : DE 111 671 917
Postal address : Planckstraße 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159712034
Internet address : http://www.gsi.de
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : acd8707a-3e0c-4e86-8550-581105422953 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/10/2025 08:47 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00681799-2025
OJ S issue number : 199/2025
Publication date : 16/10/2025