Contract for provision of support and maintenance of APAS Planning Management System

IEG4/Agile are the providers of APAS, the Planning Management System, used across Dublin City Council. APAS is a modern Planning Application processing system that provides the necessary functionality to produce all documentation associated with processing planning applications from lodgement to decision. There are modules for each of the Planning processes: …

CPV: 72261000 Software-Unterstützung
Ausführungsort:
Contract for provision of support and maintenance of APAS Planning Management System
Vergabestelle:
Dublin City Council
Vergabenummer:
1

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Contract for provision of support and maintenance of APAS Planning Management System
Description : IEG4/Agile are the providers of APAS, the Planning Management System, used across Dublin City Council. APAS is a modern Planning Application processing system that provides the necessary functionality to produce all documentation associated with processing planning applications from lodgement to decision. There are modules for each of the Planning processes: • Planning Applications • Planning Enforcement • Building Control • Financial Contributions • Citizen Portal web site for Planning Observations Online Planning Applications and Objections can be submitted on-line via the Local Government Management Agency portal and integrated into the APAS application. This contract is being awarded on foot of publication of a Voluntary Ex Ante Transparency notice which was published on the etenders platform on 13/01/2025.
Procedure identifier : 4cde99a9-86b2-45d9-81ca-7b7d3888758c
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 426 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Contract for provision of support and maintenance of APAS Planning Management System
Description : IEG4/Agile are the providers of APAS, the Planning Management System, used across Dublin City Council. APAS is a modern Planning Application processing system that provides the necessary functionality to produce all documentation associated with processing planning applications from lodgement to decision. There are modules for each of the Planning processes: • Planning Applications • Planning Enforcement • Building Control • Financial Contributions • Citizen Portal web site for Planning Observations Online Planning Applications and Objections can be submitted on-line via the Local Government Management Agency portal and integrated into the APAS application. This contract is being awarded on foot of publication of a Voluntary Ex Ante Transparency notice which was published on the etenders platform on 13/01/2025.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 426 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Description : Cost @10%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation signing the contract : Dublin City Council

6. Results

Value of all contracts awarded in this notice : 426 000 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of exclusive rights, including intellectual property rights
Other justification : Dublin City Council has invoked Article 32(2)(b) of Directive 2014/24/EU which states that the negotiated procedure without prior publication may be used where the works, supplies or services can only be supplied by a particular economic operator for the following reasons (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights. Dublin City Council intends to directly award a contract for ongoing support and maintenance of the existing Planning Management System (APAS) with Service Level Agreement which includes an option for further developments under contract from January 2025 to December 2027. IEG4/Agile are the providers of APAS, the Planning Management System, used across Dublin City Council. APAS is a modern Planning Application processing system that provides the necessary functionality to produce all documentation associated with processing planning applications from lodgement to decision. There are modules for each of the Planning processes: • Planning Applications • Planning Enforcement • Building Control • Financial Contributions • Citizen Portal web site for Planning Observations Online Planning Applications and Objections can be submitted on­line via the Local Government Management Agency portal and integrated into the APAS application. Dublin City Council requires support for the existing locally hosted system used by the Dublin City Council Planning Department. As IEG4/Agile have developed the application and own the intellectual property rights they are the only company that have the technical knowledge and skills to provide support for an essential service.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : IEG4/Agile
Tender :
Tender identifier : IEg4/Agile
Identifier of lot or group of lots : LOT-0001
Value of the tender : 426 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Contract for provision of support and maintenance of APAS Planning Management System
Date of the conclusion of the contract : 01/01/2025
Organisation signing the contract : Dublin City Council

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : IE47732154U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2222222
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : IEG4/Agile
Registration number : T8925189FH
Postal address : C/ Compositor Lehmberg Ruiz 10, Edificio Galaxia, Planta 2, Local 17,
Town : Malaga
Postcode : 29016
Country subdivision (NUTS) : La Palma ( ES707 )
Country : Spain
Contact point : Stephen Ferry
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : b1a7d73c-7b5a-427b-88f6-6aaa237a6257 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 10/07/2025 15:17 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00458036-2025
OJ S issue number : 132/2025
Publication date : 14/07/2025