Project administrator and review assistance for municipal merger.

The contracting authority in this competition is Vestvågøy municipality, no. K-1860 The contracting authority in this competition is Vestvågøy municipality, no. K-1860

CPV: 79400000 Podnikatelské a manažerské poradenství a související služby, 75110000 Služby pro širokou veřejnost, 75120000 Administrativní služby správních orgánů
Termín:
20. října 2025 10:00
Typ lhůty:
Podání nabídky
Místo provedení:
Project administrator and review assistance for municipal merger.
Misto zadání:
Vestvågøy kommune
Číslo zakázky:
2025-059

1. Buyer

1.1 Buyer

Official name : Vestvågøy kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Project administrator and review assistance for municipal merger.
Description : The contracting authority in this competition is Vestvågøy municipality, no. K-1860
Procedure identifier : a782dcfa-8877-42c7-b14e-d091495537d8
Internal identifier : 2025-059
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : Moskenes and Vestvågøy municipalities are planning an association that starts 1 January 2028 and is seeking to procure both the project administrator and external consultancy assistance to support this. The project organisation is being developed. Project administrator ́s responsibility: The project administrator shall handle ongoing administrative assignments, coordinate meetings in the Joint Committee and Project Group, cooperate with regional and national authorities, as well as provide communication and facilitation between different actors. The position will have a permanent office at Vestvågøy Town Hall and it requires availability in both municipalities with some travel activities. The aim is to procure a project administrator with responsibility for ongoing administration, progress and coordination of internal and external processes in the planned project organisation for the implementation of a approved municipal merger between Moskenes and Vestvågøy. Ongoing contact and facilitation of meetings with the Manager of State, the county and other regional development actors in Nordland.Equivalent to ongoing cooperation with the Ministry of Local Government and District and other national authorities Planning and holding meetings with other municipalities with relevant experience for the organisation and development of the new Lofoten municipality. Ongoing contact and cooperation with the communications manager and external professional consultantEvt. other administrative assignments that require follow-up as part of the ongoing work in the Joint Committee and the project organisation. The project administrator will have a permanent office at Vestvågøy Town Hall and must be available continuously in both municipalities. External professional advice: The external consultant shall carry out mappings, reviews and assessments connected to priority areas and framework conditions for the new municipality. This includes obtaining experience from other municipality associations, dialogue with authorities, professional support for the Joint Committee and assistance with communication activities The aim is to procure external consultancy and review assistance, which shall be included as a professional support resource in the planned project organisation for the implementation of a approved municipal merger between Moskenes and VestvågøøEkstern professional consultants shall attend to the following assignments: Implementation of relevant mappings, reports and assessments of relevant priority areas and possible changes to the framework conditions for the new municipality. Experience acquisition and concretisation of "good grip" from other municipalities and municipal combinations, including assessment of new models for internal organisation and development of new competence and service areas. Dialogue with the Government Manager in Nordland, The Ministry of Local Government and Districts and any other authorities on framework conditions for the development and establishment of the new municipality, including assessment of special pilot or restructuring status and concretising possible trial activities. Ongoing professional advice and process support for the Joint committee and reduced project organisation Assistance with communication activities and external profiling of the Lofot model, including ongoing assistance with the communications manager as needed for professional discussions and clarificationsEvt. other professional activities as ordered by the Joint Committee and reduced project organisationFormal frameworks and organisation: The municipal association has been unanimously approved by both municipal councils and an application has been submitted to the Ministry of Local Government and District on affiliation from 01.01.2028. The contract is subject to a final decision on affiliation in the Government, which is expected to occur in the near future.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79400000 Business and management consultancy and related services
Additional classification ( cpv ): 75110000 General public services
Additional classification ( cpv ): 75120000 Administrative services of agencies

2.1.2 Place of performance

Country subdivision (NUTS) : Nordland/Nordlánnda ( NO071 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 3 500 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - See the tender documentation

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Project administrator and review assistance for municipal merger.
Description : The contracting authority in this competition is Vestvågøy municipality, no. K-1860
Internal identifier : 2025-059

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79400000 Business and management consultancy and related services
Additional classification ( cpv ): 75110000 General public services
Additional classification ( cpv ): 75120000 Administrative services of agencies

5.1.2 Place of performance

Country subdivision (NUTS) : Nordland/Nordlánnda ( NO071 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 16/11/2025
Duration end date : 31/08/2026

5.1.5 Value

Estimated value excluding VAT : 3 500 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 13/10/2025 10:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/265265001.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Deadline for receipt of tenders : 20/10/2025 10:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 20/10/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Salten og Lofoten Tingrett
Information about review deadlines : See the tender documentation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Salten og Lofoten Tingrett
Organisation providing additional information about the procurement procedure : Finnut AS
Organisation providing offline access to the procurement documents : Finnut AS

8. Organisations

8.1 ORG-0001

Official name : Finnut AS
Registration number : 981539885
Postal address : Rådhusgata 5
Town : VADSØ
Postcode : 9800
Country subdivision (NUTS) : Finnmark/Finnmárku/Finmarkku ( NO073 )
Country : Norway
Contact point : Bjørnar Pedersen
Telephone : +47 95883512
Fax : +47 78950041
Internet address : http://www.finnut.no
Roles of this organisation :
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Vestvågøy kommune
Registration number : 942570619
Postal address : Postboks 203
Town : Leknes
Postcode : 8379
Country subdivision (NUTS) : Nordland/Nordlánnda ( NO071 )
Country : Norway
Contact point : Bjørnar Pedersen
Telephone : 95883512
Fax : +47 78950041
Internet address : http://www.finnut.no
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Salten og Lofoten Tingrett
Registration number : 826723122
Postal address : Postboks 332
Town : Bodø
Postcode : 8001
Country subdivision (NUTS) : Nordland/Nordlánnda ( NO071 )
Country : Norway
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

Notice information

Notice identifier/version : 0811ff64-46b3-4f3e-b78a-7d47a4c7b4c0 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 16/09/2025 20:03 +00:00
Notice dispatch date (eSender) : 17/09/2025 07:51 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00611023-2025
OJ S issue number : 179/2025
Publication date : 18/09/2025