Establishment of a Single-Operator Framework Agreement for Reinstatement Cost Consultancy Services

The Contracting Authority’s ambition is to create a base line reinstatement Cost for property insurance purposes across its entire estate portfolio. Following the establishment of this base line, the Contracting Authority intends to review the established Reinstatement Cost on an annual basis. The property insurance annual review is conducted during …

CPV: 66000000 Finanční a pojišťovací služby, 66510000 Pojištění, 66515000 Pojištění proti poškození nebo ztrátě, 66515200 Pojištění majetku, 66519310 Poradenské služby související s pojištěním, 71324000 Měření objemu vykonaných prací
Termín:
29. srpna 2025 12:00
Typ lhůty:
Podání nabídky
Místo provedení:
Establishment of a Single-Operator Framework Agreement for Reinstatement Cost Consultancy Services
Misto zadání:
University of Galway (ID 1400)
Číslo zakázky:
1

1. Buyer

1.1 Buyer

Official name : University of Galway (ID 1400)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Establishment of a Single-Operator Framework Agreement for Reinstatement Cost Consultancy Services
Description : The Contracting Authority’s ambition is to create a base line reinstatement Cost for property insurance purposes across its entire estate portfolio. Following the establishment of this base line, the Contracting Authority intends to review the established Reinstatement Cost on an annual basis. The property insurance annual review is conducted during the period of April through to August. The Contracting Authority is seeking to prepare its annual Reinstatement Cost no later than March of each year to ensure the most recent and accurate information is provided into the property insurance review process. Reinstatement Costs will be required to be developed into the current Risk and Underwriting information, together with photographic surveys of the existing property assets to be considered by the insurance market. The Contracting Authority is seeking an economical and reasonable approach to the development of its Reinstatement Cost.
Procedure identifier : 6af3a7db-a438-4158-920e-ae047d0ce0ed
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71324000 Quantity surveying services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66510000 Insurance services
Additional classification ( cpv ): 66515000 Damage or loss insurance services
Additional classification ( cpv ): 66515200 Property insurance services
Additional classification ( cpv ): 66519310 Insurance consultancy services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 900 000 Euro
Maximum value of the framework agreement : 900 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 3
The tenderer must submit tenders for all lots
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 3

5. Lot

5.1 Lot technical ID : LOT-0001

Title : LOT 1: University College Dublin – UCDOPP5531
Description : The Contracting Authority’s ambition is to create a base line reinstatement Cost for property insurance purposes across its entire estate portfolio. Following the establishment of this base line, the Contracting Authority intends to review the established Reinstatement Cost on an annual basis. The property insurance annual review is conducted during the period of April through to August. The Contracting Authority is seeking to prepare its annual Reinstatement Cost no later than March of each year to ensure the most recent and accurate information is provided into the property insurance review process. Reinstatement Costs will be required to be developed into the current Risk and Underwriting information, together with photographic surveys of the existing property assets to be considered by the insurance market. The Contracting Authority is seeking an economical and reasonable approach to the development of its Reinstatement Cost.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71324000 Quantity surveying services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66510000 Insurance services
Additional classification ( cpv ): 66515000 Damage or loss insurance services
Additional classification ( cpv ): 66515200 Property insurance services
Additional classification ( cpv ): 66519310 Insurance consultancy services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 5 Year

5.1.5 Value

Estimated value excluding VAT : 900 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 15/08/2025 12:00 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 29/08/2025 12:00 +01:00
Deadline until which the tender must remain valid : 12 Month
Information about public opening :
Opening date : 29/08/2025 12:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : In order to understand the campus and its complexities, a level of initial investment is required on the part of the consultant. Once appointed the consultant will be required to spend considerable time getting to know the campus, its physical layout and buildings plans. Only after this period will the consultant be in a position to implement the objectives and provide the services, the subject of the framework agreement. It is also more economically advantageous for the Contracting Authority to procure a consultant for this specific role for five years to avoid the cost and complexities of the initial outlay.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : University of Galway (ID 1400)
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : University of Galway (ID 1400)
Organisation processing tenders : University of Galway (ID 1400)

5.1 Lot technical ID : LOT-0002

Title : LOT 2: University of Limerick – UL0997
Description : The Contracting Authority’s ambition is to create a base line reinstatement Cost for property insurance purposes across its entire estate portfolio. Following the establishment of this base line, the Contracting Authority intends to review the established Reinstatement Cost on an annual basis. The property insurance annual review is conducted during the period of April through to August. The Contracting Authority is seeking to prepare its annual Reinstatement Cost no later than March of each year to ensure the most recent and accurate information is provided into the property insurance review process. Reinstatement Costs will be required to be developed into the current Risk and Underwriting information, together with photographic surveys of the existing property assets to be considered by the insurance market. The Contracting Authority is seeking an economical and reasonable approach to the development of its Reinstatement Cost.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71324000 Quantity surveying services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66510000 Insurance services
Additional classification ( cpv ): 66515000 Damage or loss insurance services
Additional classification ( cpv ): 66515200 Property insurance services
Additional classification ( cpv ): 66519310 Insurance consultancy services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 5 Year

5.1.5 Value

Estimated value excluding VAT : 900 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 15/08/2025 12:00 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 29/08/2025 12:00 +01:00
Deadline until which the tender must remain valid : 12 Month
Information about public opening :
Opening date : 29/08/2025 12:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : In order to understand the campus and its complexities, a level of initial investment is required on the part of the consultant. Once appointed the consultant will be required to spend considerable time getting to know the campus, its physical layout and buildings plans. Only after this period will the consultant be in a position to implement the objectives and provide the services, the subject of the framework agreement. It is also more economically advantageous for the Contracting Authority to procure a consultant for this specific role for five years to avoid the cost and complexities of the initial outlay.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : University of Galway (ID 1400)
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : University of Galway (ID 1400)
Organisation processing tenders : University of Galway (ID 1400)

5.1 Lot technical ID : LOT-0003

Title : LOT 3: University of Galway – BUILD/1317/2025
Description : The Contracting Authority’s ambition is to create a base line reinstatement Cost for property insurance purposes across its entire estate portfolio. Following the establishment of this base line, the Contracting Authority intends to review the established Reinstatement Cost on an annual basis. The property insurance annual review is conducted during the period of April through to August. The Contracting Authority is seeking to prepare its annual Reinstatement Cost no later than March of each year to ensure the most recent and accurate information is provided into the property insurance review process. Reinstatement Costs will be required to be developed into the current Risk and Underwriting information, together with photographic surveys of the existing property assets to be considered by the insurance market. The Contracting Authority is seeking an economical and reasonable approach to the development of its Reinstatement Cost.
Internal identifier : 3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71324000 Quantity surveying services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66510000 Insurance services
Additional classification ( cpv ): 66515000 Damage or loss insurance services
Additional classification ( cpv ): 66515200 Property insurance services
Additional classification ( cpv ): 66519310 Insurance consultancy services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 5 Year

5.1.5 Value

Estimated value excluding VAT : 900 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 15/08/2025 12:00 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 29/08/2025 12:00 +01:00
Deadline until which the tender must remain valid : 12 Month
Information about public opening :
Opening date : 29/08/2025 12:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : In order to understand the campus and its complexities, a level of initial investment is required on the part of the consultant. Once appointed the consultant will be required to spend considerable time getting to know the campus, its physical layout and buildings plans. Only after this period will the consultant be in a position to implement the objectives and provide the services, the subject of the framework agreement. It is also more economically advantageous for the Contracting Authority to procure a consultant for this specific role for five years to avoid the cost and complexities of the initial outlay.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : University of Galway (ID 1400)
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : University of Galway (ID 1400)
Organisation processing tenders : University of Galway (ID 1400)

8. Organisations

8.1 ORG-0001

Official name : University of Galway (ID 1400)
Registration number : 0022578J
Postal address : University Road, Galway
Town : Galway
Postcode : H91TK33
Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Telephone : 00035391492962
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 1efe2807-34a6-42eb-8978-4d788402da4e - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/07/2025 12:03 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00492327-2025
OJ S issue number : 142/2025
Publication date : 28/07/2025