CfT 240048 – CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR THE PROVISION OF A MANAGED SERVICE FOR EXTERNAL WORKFORCE ACQUISITION AND MANAGEMENT

The University wishes to procure a Managed Service in the area of External workforce acquisition and end-to-end management provided by a Contracting Party (also further referred as "Managed Service Provider” or “MSP ") under a Framework Agreement as part of the Services. The Managed Service is the Services and activities, …

CPV: 79610000 Umísťování pracovníků
Termín:
15. července 2025 11:00
Typ lhůty:
Podání nabídky
Místo provedení:
CfT 240048 – CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR THE PROVISION OF A MANAGED SERVICE FOR EXTERNAL WORKFORCE ACQUISITION AND MANAGEMENT
Misto zadání:
UNIVERSITY OF LUXEMBOURG
Číslo zakázky:
2501448

1. Buyer

1.1 Buyer

Official name : UNIVERSITY OF LUXEMBOURG
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : CfT 240048 – CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR THE PROVISION OF A MANAGED SERVICE FOR EXTERNAL WORKFORCE ACQUISITION AND MANAGEMENT
Description : The University wishes to procure a Managed Service in the area of External workforce acquisition and end-to-end management provided by a Contracting Party (also further referred as "Managed Service Provider” or “MSP ") under a Framework Agreement as part of the Services. The Managed Service is the Services and activities, as further detailed in this Call for Tender. This Call for Tenders is aimed at concluding a Framework Agreement, fixed at two (2) years, renewable two (2) times for one (1) year (2 + 1 + 1) on the advice of the University, in order to retain one Contracting Party, without reopening of competition, known for its expertise in Managed Service in the area of External workforce acquisition end-to-end management. The Managed Service in the area of external workforce end-to end management in the context of this Call for Tenders shall be understood as encompassing the following services: (i) The supply and management of external expertise mainly on a time and material basis for/on behalf of the University and under the responsibility of the Contracting Party. The Contracting Party (MSP) will be responsible for the acquisition and the full end-to-end management of the external workforce – from Outsourced Parties/Companies engagement to its external workforce (consultant) planning, on-boarding, billing and offboarding; (ii) The set-up and operation of an open Vendor Management System (VMS), whereby outsourced parties/companies may access information on the individual Assignments request on the Framework Agreement. The procedure for the award and performance of a subsequent contract based on the Framework Agreement for the said Assignments are set out in Article 2.3. Throughout the duration of the Framework Agreement and until the final order has been completed, the University must have free access to the VMS platform, without any intermediary other than the Managed Service Provider (MSP); (iii) Collect all required administrative documentation related to Outsourced Parties/Companies performing services in scope of this Call for Tenders; (iv) The selection of the workforce, with the identification of a list of candidates (together with their resume) selected on the basis of cost-benefit analysis who meet the technical and functional requirements set out in each Assignment Request on the Framework Agreement. (v) The management and monitoring of individual assignments performed by Outsourced Parties/Companies. There is a unique lot as follow: Managed Service in the area of External Workforce acquisition and management. The procedure followed is the Framework Agreement procedure allowing the University to designate a holder without reopening of competition, who undertakes to respect, throughout the Framework Agreement, the conditions set out in this Call for Tenders.
Procedure identifier : 6ea40ec5-6b44-45ce-b62f-e68920b5f21f
Internal identifier : 2501448
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79610000 Placement services of personnel

2.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg

2.1.4 General information

Additional information : Modalités de retrait du dossier : Via public procurement portal Réception des offres/candidatures : Via public procurement portal Conditions de participation : via public procurement portal
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CfT 240048 – CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR THE PROVISION OF A MANAGED SERVICE FOR EXTERNAL WORKFORCE ACQUISITION AND MANAGEMENT
Description : The University wishes to procure a Managed Service in the area of External workforce acquisition and end-to-end management provided by a Contracting Party (also further referred as "Managed Service Provider” or “MSP ") under a Framework Agreement as part of the Services. The Managed Service is the Services and activities, as further detailed in this Call for Tender. This Call for Tenders is aimed at concluding a Framework Agreement, fixed at two (2) years, renewable two (2) times for one (1) year (2 + 1 + 1) on the advice of the University, in order to retain one Contracting Party, without reopening of competition, known for its expertise in Managed Service in the area of External workforce acquisition end-to-end management. The Managed Service in the area of external workforce end-to end management in the context of this Call for Tenders shall be understood as encompassing the following services: (i) The supply and management of external expertise mainly on a time and material basis for/on behalf of the University and under the responsibility of the Contracting Party. The Contracting Party (MSP) will be responsible for the acquisition and the full end-to-end management of the external workforce – from Outsourced Parties/Companies engagement to its external workforce (consultant) planning, on-boarding, billing and offboarding; (ii) The set-up and operation of an open Vendor Management System (VMS), whereby outsourced parties/companies may access information on the individual Assignments request on the Framework Agreement. The procedure for the award and performance of a subsequent contract based on the Framework Agreement for the said Assignments are set out in Article 2.3. Throughout the duration of the Framework Agreement and until the final order has been completed, the University must have free access to the VMS platform, without any intermediary other than the Managed Service Provider (MSP); (iii) Collect all required administrative documentation related to Outsourced Parties/Companies performing services in scope of this Call for Tenders; (iv) The selection of the workforce, with the identification of a list of candidates (together with their resume) selected on the basis of cost-benefit analysis who meet the technical and functional requirements set out in each Assignment Request on the Framework Agreement. (v) The management and monitoring of individual assignments performed by Outsourced Parties/Companies. There is a unique lot as follow: Managed Service in the area of External Workforce acquisition and management. The procedure followed is the Framework Agreement procedure allowing the University to designate a holder without reopening of competition, who undertakes to respect, throughout the Framework Agreement, the conditions set out in this Call for Tenders.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79610000 Placement services of personnel

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : This Call for Tenders is aimed at concluding a Framework Agreement, fixed at two (2) years, renewable two (2) times for one (1) year (2 + 1 + 1) on the advice of the University.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, French
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 15/07/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives -
Organisation providing additional information about the procurement procedure : UNIVERSITY OF LUXEMBOURG -
Organisation providing offline access to the procurement documents : UNIVERSITY OF LUXEMBOURG -
Organisation receiving requests to participate : UNIVERSITY OF LUXEMBOURG -
Organisation processing tenders : UNIVERSITY OF LUXEMBOURG -

8. Organisations

8.1 ORG-0001

Official name : UNIVERSITY OF LUXEMBOURG
Registration number : J20
Town : ESCH SUR ALZETTE
Postcode : L-436
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Marie Bourcy
Telephone : +352 46 66 44 1
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Juridictions administratives
Registration number : JURAD
Postal address : 1, rue du Fort Thüngen
Town : Luxembourg
Postcode : 1499
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Tribunal administratif - greffe
Telephone : 42105-1
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : 6605f58d-6b3c-41e0-ad86-869610e0e421 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/06/2025 08:11 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00383107-2025
OJ S issue number : 112/2025
Publication date : 13/06/2025