CFT-1804-GLOBAL PAYROLL AND LEGAL SERVICES FOR EIB NON-EU EXTERNAL OFFICES

The objective of this Call for Tenders is to award per lot a Framework Agreement to a successful tenderer for the provision of global payroll and legal services. The EIB is looking to streamline HR management activities for external offices by transitioning to a global service provider model. This model …

CPV: 79211110 Vedení mzdového účetnictví, 79100000 Právní služby, 79631000 Personální a mzdové služby
Termín:
10. října 2025 15:00
Typ lhůty:
Podání nabídky
Místo provedení:
CFT-1804-GLOBAL PAYROLL AND LEGAL SERVICES FOR EIB NON-EU EXTERNAL OFFICES
Misto zadání:
European Investment Bank
Číslo zakázky:
EIB/2025/OP/0004

1. Buyer

1.1 Buyer

Official name : European Investment Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CFT-1804-GLOBAL PAYROLL AND LEGAL SERVICES FOR EIB NON-EU EXTERNAL OFFICES
Description : The objective of this Call for Tenders is to award per lot a Framework Agreement to a successful tenderer for the provision of global payroll and legal services. The EIB is looking to streamline HR management activities for external offices by transitioning to a global service provider model. This model would designate a single point of contact for the following services: • Global payroll services (Lot 1), and • Global legal services (Lot 2).
Procedure identifier : c3492515-b6ad-41fe-8941-c04eb48dc526
Internal identifier : EIB/2025/OP/0004
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79211110 Payroll management services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 3 000 000 Euro

2.1.4 General information

Additional information : Disclaimer: The European Investment Bank is not subject to the Regulation 2018/1046. EIB procurements are governed by EIB’s Corporate & Technical Assistance Procurement Guide EIB’s Corporate & Technical Assistance Procurement Guide. ( https://www.eib.org/en/publications/20230383-eib-s-corporate-and-technical-assistance-procurement-guide). For this reason, the following deviations to Section 5.1.12 of this contract notice shall apply: (i) Unless otherwise provided in the `Terms of Reference` tenders must be submitted in either in English or in French, since both are working languages of EIB (point 4.1 of EIB’s General Administrative and Submission Clauses). (ii) Tenders are opened in a non-public opening session by an opening board, whose members are appointed by EIB under guarantee of impartiality and confidentiality (point 5.1 of EIB’s General Administrative and Submission Clauses).Tenderers may request a copy of the opening record by email to corporate-procurement@eib.org . Tenderers may in the first instance submit any concerns regarding the procurement to the Bank using the contact details under section 8.1 ORG-0001 of this contract notice. If tenderers or other interested parties, believe that the EIB committed an instance of maladministration, (e.g. it has failed to act in accordance with its established policies, standards and procedures or to respect the principles of good administration), they may lodge a complaint to the EIB Group Complaints Mechanism (see https://www.eib.org/en/about/accountability/complaints/index.htm) within 1 year from the date when the alleged action, decision or omission by the Bank could be reasonably known by the complainant. If unhappy with the outcome, tenderers can seek a review of the EIB Group’s reply to the complaint by the European Ombudsman (see https://www.ombudsman.europa.eu ). Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment and/or damages. Any request tenderers may make and any reply from the Bank or any complaint of maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under section 8.1 ORG-0002 of this contract notice.In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1: Global Payroll Services for EIB non-EU External Offices
Description : The objective of this Call for Tenders is to award per lot a Framework Agreement to a successful tenderer for the provision of global payroll and legal services. The EIB is looking to streamline HR management activities for external offices by transitioning to a global service provider model. This model would designate a single point of contact for the following services: • Global payroll services (Lot 1), and • Global legal services (Lot 2).
Internal identifier : EIB/2025/OP/0004-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79100000 Legal services
Additional classification ( cpv ): 79631000 Personnel and payroll services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 72 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The framework contract is concluded for an initial period of 48 (forty-eight) months, renewable 2 (two) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 10/10/2025 15:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 13/10/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : Please consult the procurement documents.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Investment Bank

5.1 Lot technical ID : LOT-0002

Title : Lot 2: Global Legal Services for EIB non-EU External Offices
Description : Global Legal Services
Internal identifier : EIB/2025/OP/0004-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79100000 Legal services
Additional classification ( cpv ): 79631000 Personnel and payroll services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 72 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The framework contract is concluded for an initial period of 48 (forty-eight) months, renewable 2 (two) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 10/10/2025 15:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 13/10/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Justification for the duration of the framework agreement : Please consult the procurement documents.
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Investment Bank

8. Organisations

8.1 ORG-0001

Official name : European Investment Bank
Registration number : EIB
Postal address : 98-100 boulevard Konrad Adenauer
Town : Luxembourg
Postcode : L-2950
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 43 79 1
Internet address : http://www.eib.org
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 14369f6d-1b80-472b-82b2-2ed2db457485 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 29/07/2025 15:37 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00502304-2025
OJ S issue number : 145/2025
Publication date : 31/07/2025