Voluntary Ex Ante Transparency Notice (VEAT) in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service

The Houses of the Oireachtas Service, a statutory parliamentary support service under Irish law that supports the work of the Houses of the Oireachtas (Irish National Parliament), gives notice of its intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU, that is to say: ‘The negotiated procedure without prior publication may …

CPV: 79200000 Счетоводни и одиторски услуги; данъчни консултации, 79211110 Услуги по управление на платежна ведомост
Място на изпълнение:
Voluntary Ex Ante Transparency Notice (VEAT) in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service
Издаващ орган:
Houses of the Oireachtas Service
Номер на наградата:
2025/1011

1. Buyer

1.1 Buyer

Official name : Houses of the Oireachtas Service
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Voluntary Ex Ante Transparency Notice (VEAT) in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service
Description : The Houses of the Oireachtas Service, a statutory parliamentary support service under Irish law that supports the work of the Houses of the Oireachtas (Irish National Parliament), gives notice of its intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU, that is to say: ‘The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases...where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons...competition is absent for technical reasons....’ as elaborated on by Recital 50 to that Directive, and effect to which is given in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in the making of the following award without a competitive tender process. That proposed award is of an 18-month payroll software contract to Access Workspace Ireland Limited (“Access”), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland. Specifically, competition is absent for the following technical reasons, namely that the payroll software from Access, which has interfaces to internal systems that also interface with external systems, is uniquely integrated with the Houses of the Oireachtas pension calculation and financial management systems, and is highly customised to the Houses of the Oireachtas environment.
Procedure identifier : 4e9f3581-ae03-4d36-aaea-1ddbb17b12af
Internal identifier : 2025/1011
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79200000 Accounting, auditing and fiscal services

2.1.2 Place of performance

Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.4 General information

Additional information : Review organisation: The High Court of Ireland Registration number: The High Court of Ireland Department: The High Court of Ireland Postal address: Four Courts, Inns Quay, Dublin 7 Town: Dublin Postcode: D07 WDX8 Country: Ireland Email: HighCourtCentralOffice@courts.ie Telephone: +353 1 8886000
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Voluntary Ex Ante Transparency Notice (VEAT) in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service
Description : The Houses of the Oireachtas Service, a statutory parliamentary support service under Irish law that supports the work of the Houses of the Oireachtas (Irish National Parliament), gives notice of its intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU, that is to say: ‘The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases...where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons...competition is absent for technical reasons....’ as elaborated on by Recital 50 to that Directive, and effect to which is given in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in the making of the following award without a competitive tender process. That proposed award is of an 18-month payroll software contract to Access Workspace Ireland Limited (“Access”), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland. Specifically, competition is absent for the following technical reasons, namely that the payroll software from Access, which has interfaces to internal systems that also interface with external systems, is uniquely integrated with the Houses of the Oireachtas pension calculation and financial management systems, and is highly customised to the Houses of the Oireachtas environment.
Internal identifier : 2025/1011

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79200000 Accounting, auditing and fiscal services
Quantity : 1 piece
Options :
Description of the options : 0

5.1.2 Place of performance

Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 18 Month

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Further information, mediation and review Organisation signing the contract: Houses of the Oireachtas Service Review organisation: The High Court of Ireland Registration number: The High Court of Ireland Department: The High Court of Ireland Postal address: Four Courts, Inns Quay, Dublin 7 Town: Dublin Postcode: D07 WDX8 Country: Ireland Email: HighCourtCentralOffice@courts.ie Telephone: +353 1 8886000

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.16 Further information, mediation and review

Review organisation : Houses of the Oireachtas Service
Organisation whose budget is used to pay for the contract : Houses of the Oireachtas Service
Organisation executing the payment : Houses of the Oireachtas Service
Organisation signing the contract : Houses of the Oireachtas Service

6. Results

Value of all contracts awarded in this notice : 358 995 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : The Houses of the Oireachtas Service (the ‘Service’) is giving notice of its intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU as implemented in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in respect of the proposed award of a contract to Access Workspace Ireland Limited (‘Access’), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland, for the provision of payroll software services to the Service. The Service performs among other statutory duties the payment of salaries to Members of the Houses of the Irish National Parliament and their staff as well as the payment of salaries to the Service’s own staff and the payment of statutory pensions to former Members and former staff. The payroll software the supply of which is the subject of this Notice can only be provided by one economic operator, Access, because competition is absent for the technical reasons set out herein. Transition to an alternative system lacking the existing technical interoperability and bespoke functionalities of the Access payroll software would introduce an unacceptable level of risk to the Service’s core payroll processing, and, in particular, potential for significant delays in salary payments, erroneous calculations, and a complete disruption of critical reporting functions essential for pension administration and financial oversight. The pension arrangements are governed by Irish legislation and impose specific irreducible duties on the Commission. The Service performs these duties by means of a bespoke reporting software system provided by a third-party provider, which system maintains a direct link to the payroll databases provided by Access. This highly customised system is absolutely essential for payroll reporting and generating the complex pension calculations mandated by the statutory pensions scheme. This specific interoperability requirement with the third-party system and its bespoke pension calculation logic mean that, as contemplated by Recital 50 to Directive 2014/24/EU, substituting a new payroll system – and potentially a different reporting tool – for this intricate, complex calculation, would in essence be technically impossible. Any disruption or error in this process would severely prejudice pension administration, potentially leading to significant financial and reputational repercussions. Moreover, the Service has also recently installed a new financial management system with which the Access payroll software has been successfully integrated. Requiring this financial management system to be decoupled would carry significant risks of data integrity errors, as well as requiring wholly disproportionate substitute customisation, and concomitant commitment of time and resources for rigorous testing and phased implementation across all affected departments.

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : Houses of the Oireachtas Service
Postal address : Leinster House, Kildare Street, Dublin 2
Town : Dublin
Postcode : D02 XR20
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35316183000
Internet address : www.oireachtas.ie
Buyer profile : www.oireachtas.ie
Roles of this organisation :
Buyer
Review organisation
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : a27bc663-0779-48c8-8d9a-0767af1936c5 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 03/07/2025 18:30 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00439866-2025
OJ S issue number : 127/2025
Publication date : 07/07/2025