PRO-2249868231 - Headhunting services

The European Central Bank (ECB) is seeking through this open procedure (1) suppliers for the provision of international executive search services for leadership roles and (2) suppliers for the provision of international search services for experienced professionals (the ?Deliverables?). The ECB intends to award a framework agreement (the ?Framework agreement?) …

CPV: 79000000 Бизнес услуги: право, маркетинг, консултиране, набиране на персонал, печат и охрана, 79600000 Услуги по набиране на персонал
Място на изпълнение:
PRO-2249868231 - Headhunting services
Издаващ орган:
European Central Bank
Номер на наградата:
PRO-2249868231

1. Buyer

1.1 Buyer

Official name : European Central Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : PRO-2249868231 - Headhunting services
Description : The European Central Bank (ECB) is seeking through this open procedure (1) suppliers for the provision of international executive search services for leadership roles and (2) suppliers for the provision of international search services for experienced professionals (the ?Deliverables?). The ECB intends to award a framework agreement (the ?Framework agreement?) to the suppliers offering the best value for money for the duration of four years per Lot. The envisaged number of Framework agreements to be awarded per lot is minimum three for Lot 1, and minimum three for Lot 2. The ECB reserves the right to award fourth Framework Contract for either one or both of the lots, in the event that the tender scoring of the third and fourth ranked tenderer are very close. In order to attract top talent for leadership and professional roles, which is diverse in particular with regard to genders and European Union nationalities, the ECB wishes to enter into Contracts with search companies which have an extensive expertise in international search for leadership and professional roles.
Procedure identifier : c24e5a09-4dfe-467b-9f73-9c16dc8e21e9
Internal identifier : PRO-2249868231
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Main features of the procedure : The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements. The tender procedure is conducted in accordance with Decision ECB/2016/2 laying down the rules on procurement (as amended), available at https://www.ecb.europa.eu/ecb/legal/1001/procurement/html/index.en.html And in EUR-Lex: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:02016D0002-20200501. The detailed features and terms and conditions of the procedure can be found in the procurement documents.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79600000 Recruitment services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany

2.1.3 Value

Estimated value excluding VAT : 4 000 000 Euro
Maximum value of the framework agreement : 5 000 000 Euro

2.1.4 General information

Additional information : This tender procedure is conducted via the ECB?s electronic tendering system (SAP Ariba) which can be accessed via the following internet address: http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html If you have not used the ECB?s electronic tendering system before, you need to register via the above link. Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support. Should you require technical help when using the system, please raise a contact support request on the following website: https://eu.service.cloud.ariba.com/Sourcing.aw. Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as laid down in the procurement documentation itself.
Legal basis :
Other
http://data.europa.eu/eli/dec/2016/245/2020-05-01 - Consolidated text: Decision (EU) 2016/245 of the European Central Bank of 9 February 2016 laying down the rules on procurement (ECB/2016/2) (recast)

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : The provision of international search services for executive and professional levels
Description : Lot 1 encompasses searches for the below mentioned sample of leadership roles that could be requested: ? Chief Services Officer (salary band M) ? Director General (salary band L), Deputy Director General (salary band K), Director (salary band K), Head of Division (salary band J), Deputy Head of Division (salary band I), Head of Section (salary band I) ? Other managerial or non-managerial positions with leadership responsibilities
Internal identifier : Lot 1 - International executive search services

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79600000 Recruitment services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : The contract is not subject to renewal.

5.1.2 Place of performance

Town : Frankfurt am Main
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 15/04/2026
Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 2 400 000 Euro
Maximum value of the framework agreement : 3 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Quality of the technical offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Financial offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 11/08/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 4
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : The European Ombudsman
Review organisation : European Central Bank - Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Information about review deadlines : Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the rules on public procurement. Further requirements are outlined in Article 39 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.
Organisation providing additional information about the procurement procedure : European Central Bank
Organisation providing offline access to the procurement documents : European Central Bank
Organisation providing more information on the review procedures : European Central Bank

5.1 Lot technical ID : LOT-0002

Title : The provision of international search services for executive and professional levels
Description : Lot 2 encompasses searches for the below mentioned sample of professional roles that could be requested: ? (Senior) Team lead or Lead Expert (salary band H) ? (Principal/Senior) Expert (salary band F/G)
Internal identifier : Lot 2 - International professional search services

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79600000 Recruitment services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : The contract is not subject to renewal.

5.1.2 Place of performance

Town : Frankfurt am Main
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 15/04/2026
Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 1 600 000 Euro
Maximum value of the framework agreement : 2 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Quality of the technical offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Financial offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 11/08/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 4
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : The European Ombudsman
Review organisation : European Central Bank
Organisation providing more information on the review procedures : European Central Bank

8. Organisations

8.1 ORG-0001

Official name : European Central Bank
Registration number : 0001
Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Central Procurement Office
Telephone : +49 6913440
Internet address : https://www.ecb.europa.eu
Other contact points :
Official name : Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Legal Advice Team
Telephone : +49 6913440
Fax : +49 6913446886
Internet address : http://www.ecb.europa.eu
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : The European Ombudsman
Registration number : 0002
Postal address : 1 avenue du Pr?sident Robert Schuman, CS 30403
Town : Strasbourg
Postcode : 67001
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Contact point : The European Ombudsman
Telephone : +33 388172313
Roles of this organisation :
Mediation organisation

Notice information

Notice identifier/version : 2a3c58ed-52cb-492e-89d2-4858681f1329 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/07/2025 07:11 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00438768-2025
OJ S issue number : 127/2025
Publication date : 07/07/2025