Framework contract for consulting services in the field of proposal development for EU-funded projects

The Goethe-Institut e.V. plans to procure a Framework contract for consulting services in the field of proposal development for EU-funded projects according to the German Commercial Code (HGB) for the financial years 2025-2029 of the Goethe-Institut e.V. A detailed description of the required service can be found in Appendix A …

CPV: 79000000 Бизнес услуги: право, маркетинг, консултиране, набиране на персонал, печат и охрана, 79551000 Машинописни услуги, 79990000 Разнообразни бизнес услуги, некласифицирани другаде
Краен срок:
Окт. 7, 2025, обяд
Вид на крайния срок:
Подаване на оферта
Място на изпълнение:
Framework contract for consulting services in the field of proposal development for EU-funded projects
Издаващ орган:
Goethe-Institut e.V. - Zentrale
Номер на наградата:
GI Brüssel/202509

1. Buyer

1.1 Buyer

Official name : Goethe-Institut e.V. - Zentrale
Legal type of the buyer : Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Framework contract for consulting services in the field of proposal development for EU-funded projects
Description : The Goethe-Institut e.V. plans to procure a Framework contract for consulting services in the field of proposal development for EU-funded projects according to the German Commercial Code (HGB) for the financial years 2025-2029 of the Goethe-Institut e.V. A detailed description of the required service can be found in Appendix A "Description of Tasks".
Procedure identifier : 735d2455-d8b1-4297-b8df-5609cd5fb428
Internal identifier : GI Brüssel/202509
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79551000 Typing services
Additional classification ( cpv ): 79990000 Miscellaneous business-related services

2.1.2 Place of performance

Postal address : Oskar-von-Miller-Ring 18
Town : München
Postcode : 80333
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information : Goethe-Institut Brüssel Rue Belliardstraat 58 1040 Brüssel Belgien

2.1.3 Value

Estimated value excluding VAT : 300 000 Euro

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXP4YHX5Q1Y
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please note: The terms specified in the eForms form regarding the exclusion grounds are not decisive. The question of excluding offers is governed by applicable German procurement law. Please refer to item 5.1.9 of this announcement regarding the declarations and documents to be submitted.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Framework contract for consulting services in the field of proposal development for EU-funded projects
Description : Description of tasks and services - Development of full written drafts (in English or other languages, as required) of project proposals (Grants and Contribution Agreements) complying to the terms of reference and respecting the interest of the contracting authority - Initial analysis of the terms of reference, including call documents and action docu-ments, as well as independent advice on the proposal structure - Development of a well-structured, efficient work plan - Development of Intervention Logic and Logical Framework - Independent conducting of background readings, putting forward ideas and develop them further following on input and validation provided by the contracting authority - If applicable, participation in consortium meetings - Visualization of data (e.g. Graphics, Gantt Charts) - Development or assisting with budgeting - Proofreading of the final text - Revision of project description after feedback from contracting authority - Call specific training to enable the project team to independently write proposals
Internal identifier : GI Brüssel/202509

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79551000 Typing services
Additional classification ( cpv ): 79990000 Miscellaneous business-related services

5.1.2 Place of performance

Postal address : Oskar-von-Miller-Ring 18
Town : München
Postcode : 80333
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information : Goethe-Institut Brüssel Rue Belliardstraat 58 1040 Brüssel Belgien

5.1.3 Estimated duration

Duration : 48 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : no

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Subcontracting proportion
Description : In the case of suitability borrowing (= utilizing the expertise or performance capability of a subcontractor or other third party), the bidder must provide a binding declaration of commitment from the respective company that the resources will be made available to him or that the third party will execute the service (§ 47 para. 1 VgV), as well as a declaration of joint liability of the bidder and the other company for the execution of the contract in accordance with the scope of the suitability borrowing (Form sheet Annex B4). Each company whose capacities the applicant wants to use for the fulfillment of one or more suitability criteria must also submit the following declarations (requirements for companies): - Declarations according to Annex B5 (Declarations regarding the absence of exclusion grounds). Proof of the suitability of the company whose capacities the bidder wishes to utilize for the fulfillment of one or more suitability criteria, in relation to the suitability criteria according to the scope of the suitability loan.
Criterion : Relevant educational and professional qualifications
Description : Academic education: - Master's degree, or in absence, a Bachelor's degree or equivalent diploma followed by at least 5 years of relevant post-graduate professional experience Professional experience: - Minimum of 3 years of post-graduate professional experience in the development of EU-funded project proposals (to be indicated in Annex: Reference Projects, page 1). - In addition to good knowledge and understanding about the arts and culture in gen-eral, the following sectors will be considered as relevant: - Public and Cultural Diplomacy - International Cultural Relations - Political Cooperation - Strengthening of Civil Society, Civic Tech, Active Citizenship - Culture and Creative Industries - Formal and Non-Formal Education, including teacher training - Youth - Media (Literacy) - Proven professional knowledge and understanding of the European Union and its funding programmes Methodological expertise: - Proven experience in the development of Logical Frameworks ("logframes") in line with EU requirements - Proven experience in the development of budgets of a minimum of 2 million EUR Language skills - C1 level of spoken and written English Teamwork skills - Experience to successfully collaborate with people from different backgrounds and across time-zone and borders.
Criterion : Enrolment in a relevant professional register
Description : 4. Basic information about the bidder's company (name, headquarters, legal form, year of establishment, contact details) or about the companies participating in the bidding consortium (name, headquarters, legal form, year of establishment, contact details, share of performance) (if applicable) (Form sheet Annex B2.); 5. Declaration of the members of the bidding consortium (if required) regarding joint and several liability and the designation of the one who represents the bidding consortium, including proof of authority to represent (Annex B.3.). 6. Self-declaration of the bidder that the exclusion criteria mentioned in §§ 123, 124 GWB or in § 21 AEntG, § 98c AEntG, § 98c AufenthG, § 19 MiLoG, § 21 SchwarzArbG, and § 22 LkSG do not apply, or self-declaration for foreign bidders that there are no exclusion criteria that are comparable to those in §§ 123, 124 GWB or § 21 AEntG, § 98c AufenthG, § 19 MiLoG, § 21 SchwarzArbG, and § 22 LkSG according to the legal provisions of their respective countries (Form sheet Annex B.5.).

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The offer with the lowest price receives the full score of 30. All other offers are linearly interpolated in such a way that the ratio between the lowest price and the price offered is multiplied by the maximum achievable score (100); the following formula therefore applies: Lowest price / bidder's price x 100 = maximum achievable score.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Quality of assigned work sample
Description : Quality of assigned work sample
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : References and professional experience of the staff assigned to the execution of the proposed development services
Description : References and professional experience of the staff assigned to the execution of the proposed development services
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 24/09/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : German, English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 07/10/2025 12:00 +02:00
Deadline until which the tender must remain valid : 2 Month
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : Some missing bidder documents may be submitted after the deadline at the discretion of the awarding authority.
Information about public opening :
Opening date : 07/10/2025 13:00 +02:00
Additional information : The opening of the bids takes place according to § 55 para. 2 sentence 1 VgV. Bidders are not allowed to attend the opening of the bids according to § 55 para. 2 sentence 2 VgV.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 7
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes beim Bundeskartellamt
Information about review deadlines : The procedure for violations of this award regulation is based on the provisions of §§ 155 et seq. of the Act Against Restraints of Competition (GWB). To observe the deadlines, reference is made to §§ 160 et seq. GWB. A review request is particularly inadmissible if: 1) the applicant has recognized the complained violation of award regulations in the award procedure and has not raised it with the contracting authority within a period of 10 calendar days, 2) violations of award regulations that are identifiable from the announcement are not raised with the contracting authority at the latest by the expiration of the deadline specified in the announcement for submitting bids, 3) violations of award regulations that are only identifiable in the tender documents are not raised with the contracting authority by the latest expiration of the deadline for submitting bids, 4) more than 15 calendar days have passed since the receipt of the contracting authority's notification that it does not intend to address a complaint.
Organisation providing additional information about the procurement procedure : Goethe-Institut e.V. - Zentrale
Organisation receiving requests to participate : Goethe-Institut e.V. - Zentrale

8. Organisations

8.1 ORG-0001

Official name : Goethe-Institut e.V. - Zentrale
Registration number : DE129516430
Postal address : Oskar-von-Miller-Ring 18
Town : München
Postcode : 80333
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +32 25858562
Internet address : https://www.goethe.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes beim Bundeskartellamt
Registration number : 53133
Postal address : Villemombler Str 76
Town : Bonn
Postcode : 53133
Country subdivision (NUTS) : Köln, Kreisfreie Stadt ( DEA23 )
Country : Germany
Telephone : +49 2289499-562
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 8d82f03e-9f8a-4613-b661-84d64fac2590 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 01/09/2025 13:04 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00571781-2025
OJ S issue number : 167/2025
Publication date : 02/09/2025