Event and meeting organisation services for EFSA

EFSA intends to launch a call for event and meeting organisation services in November 2025. The contract(s) to be awarded as a result of this call for tenders will have indicatively a four-year duration. With the aim to collect information from market operators in the field of events and meeting …

CPV: 79952000 Услуги, свързани с организирането на събития, 30196100 Тефтери за планиране на заседания
Място на изпълнение:
Event and meeting organisation services for EFSA
Издаващ орган:
European Food Safety Authority
Номер на наградата:
EFSA/2025/OP/0017-PIN

1. Buyer

1.1 Buyer

Official name : European Food Safety Authority
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Event and meeting organisation services for EFSA
Description : EFSA intends to launch a call for event and meeting organisation services in November 2025. The contract(s) to be awarded as a result of this call for tenders will have indicatively a four-year duration. With the aim to collect information from market operators in the field of events and meeting organisation to acquire better knowledge of the market conditions and to assess the feasibility of outsourcing to support EFSA, a survey has been attached to this pre-information notice. The survey is available at this link: https://ec.europa.eu/eusurvey/runner/Events_MeetingCFT
Internal identifier : EFSA/2025/OP/0017-PIN

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Euro

2.1.4 General information

Additional information : This prior information notice announces the intention of the contracting authority to publish a future call for tenders. No other information or documents are available at this stage. Interested economic operators are invited to subscribe at the link https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/7f076357-1e85-439e-9eb2-d682e3fb8b00-PIN in order to get notified when the contract notice and all the procurement documents, including the tender specifications, are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

3. Part

3.1 Part technical ID : PAR-0001

Title : Event and meeting organisation services for EFSA
Description : EFSA intends to launch a call for event and meeting organisation services in November 2025. The contract(s) to be awarded as a result of this call for tenders will have indicatively a four-year duration. With the aim to collect information from market operators in the field of events and meeting organisation to acquire better knowledge of the market conditions and to assess the feasibility of outsourcing to support EFSA, a survey has been attached to this pre-information notice. The survey is available at this link: https://ec.europa.eu/eusurvey/runner/Events_MeetingCFT

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 30196100 Meeting planners

3.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 6 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union

8. Organisations

8.1 ORG-0001

Official name : European Food Safety Authority
Registration number : EFSA
Department : EFSA.ED - Executive Director,EFSA.ED.EMPOWER - Management Services,EFSA.ED.EMPOWER.CORSER - Corporate Services
Postal address : Via Carlo Magno 1A
Town : Parma
Postcode : I-43126
Country subdivision (NUTS) : Parma ( ITH52 )
Country : Italy
Telephone : +39 0521 036 111
Internet address : https://www.efsa.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 0fb42b0e-fcb4-4c96-99c7-e095b8a3afd5 - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 13/08/2025 10:03 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00532517-2025
OJ S issue number : 155/2025
Publication date : 14/08/2025
Estimated date of publication of a contract notice within this procedure : 01/12/2025