RFP 250029 - CALL FOR TENDER – PROCUREMENT OF PAPER BOOKS

The University of Luxembourg is launching this call for tenders with the objective of concluding a Framework Agreement for the procurement of books in paper format, including academic publications and conference proceedings, to support its teaching and research activities. The publications shall cover a wide array of disciplines such as: …

CPV: 22110000 Tiskane knjige
Rok:
9. september 2025. 11:00
Vrsta roka:
Oddaja ponudbe
Kraj izvršitve:
RFP 250029 - CALL FOR TENDER – PROCUREMENT OF PAPER BOOKS
Organ za podeljevanje:
Marie Bourcy
Številka dodelitve:
2501777

1. Buyer

1.1 Buyer

Official name : Marie Bourcy
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : RFP 250029 - CALL FOR TENDER – PROCUREMENT OF PAPER BOOKS
Description : The University of Luxembourg is launching this call for tenders with the objective of concluding a Framework Agreement for the procurement of books in paper format, including academic publications and conference proceedings, to support its teaching and research activities. The publications shall cover a wide array of disciplines such as: - Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine - Law, Economics and Finance - Education & Social Work, Behavioural & Cognitive Sciences, Humanities, Social Sciences, Geography & Spatial Planning - Security, Reliability and Trust - Systems Biomedicine - Contemporary and Digital History - European Law - Socio-Environmental Systems. This list is non-exhaustive, and the University reserves the right to request documentation in additional subject areas as necessary. Excluded from the scope of this contract are publications issued by the University of Luxembourg as well as works that are exclusively distributed by the publishers. The Framework Agreement shall encompass the following services and supplies: - Provision of bibliographic and pricing information for requested titles; - Submission of price quotations upon request; - Supply and delivery of books to the University; - Issuance of invoices in compliance with the University's administrative requirements; - Participation in an annual performance review meeting with University representatives; - Provision and maintenance of an online ordering platform that enables University staff to search for titles, submit orders, and track deliveries. This platform is an essential component of the present procurement procedure and it must be operational throughout the duration of the agreement. The present call for tenders is intended to result in the conclusion of a Framework Agreement for an initial period of one (1) year, renewable three (3) times for successive one (1) year periods (1+1+1+1), subject to the University’s decision and performance evaluation. The Framework Agreement will be concluded with one (1) contractor per lot. No reopening of competition shall occur during the validity of the agreement.
Procedure identifier : dd7143d6-2409-40fe-8030-4c20ac1f72ae
Internal identifier : 2501777
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 22110000 Printed books

2.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg

2.1.4 General information

Additional information : Modalités de retrait du dossier : Via the public procurement portal Réception des offres/candidatures : Via the public procurement portal
Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 – Standard Orders
Description : Procurement of books published in various languages including, but not limited to: - English (approx. 50%) - German (approx. 20%) - French (approx. 20%) - Other languages such as Luxembourgish, Italian, Spanish, Eastern European languages, Scandinavian languages, Latin, or any other language as required by the University (approx. 10%) This lot also includes publications originating from China, Hong Kong, Taiwan and/or written in Chinese.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 22110000 Printed books

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

This is a recurrent procurement
Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : Economic Operators may submit offers for one or both lots. It is expressly noted that the Framework Agreement shall not confer any exclusivity to the selected contractor(s), and the University reserves the right to procure similar services from other sources where deemed necessary.

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 09/09/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : Marie Bourcy
Organisation providing offline access to the procurement documents : Marie Bourcy
Organisation receiving requests to participate : Marie Bourcy
Organisation processing tenders : Marie Bourcy

5.1 Lot technical ID : LOT-0002

Title : Lot 2 – Urgent Orders
Description : Procurement of books published in any language requiring expedited delivery, as defined in the technical specifications.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 22110000 Printed books

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

This is a recurrent procurement
Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : Economic Operators may submit offers for one or both lots. It is expressly noted that the Framework Agreement shall not confer any exclusivity to the selected contractor(s), and the University reserves the right to procure similar services from other sources where deemed necessary.

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 09/09/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : Marie Bourcy
Organisation providing offline access to the procurement documents : Marie Bourcy
Organisation receiving requests to participate : Marie Bourcy
Organisation processing tenders : Marie Bourcy

8. Organisations

8.1 ORG-0001

Official name : Marie Bourcy
Registration number : J20
Town : ESCH SUR ALZETTE
Postcode : L-436
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Marie Bourcy
Telephone : +352 46 66 44 1
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Juridictions administratives
Registration number : JURAD
Postal address : 1, rue du Fort Thüngen
Town : Luxembourg
Postcode : 1499
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Tribunal administratif - greffe
Telephone : 42105-1
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 8906d9c6-c4fb-4e76-9158-1ee1e2580e45 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/07/2025 10:07 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00470332-2025
OJ S issue number : 136/2025
Publication date : 18/07/2025