University of Limerick - Polling & Survey Tools

Tenders are sought for the provision of ‘Campus Survey Software Subscription’. The objective is to have a cloud hosted solution offering distributed management functionality to the various internal departments with overall governance by UL’s ITD Department. It is paramount that the solution proposed is fully GDPR compliant and demonstrates varying …

CPV: 72000000 IT services: consulting, software development, Internet and support
áit fhorghníomhaithe:
University of Limerick - Polling & Survey Tools
clárlann:
University of Limerick
uimhir dámhachtana:
T75868

1. Buyer

1.1 Buyer

Official name : University of Limerick
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : University of Limerick - Polling & Survey Tools
Description : Tenders are sought for the provision of ‘Campus Survey Software Subscription’. The objective is to have a cloud hosted solution offering distributed management functionality to the various internal departments with overall governance by UL’s ITD Department. It is paramount that the solution proposed is fully GDPR compliant and demonstrates varying levels of security ensuring data/account structures are protected. Contract Term: 4 year contract with option to extend for 2 years x 3, ie 10 years in total. Value: Total Expected value - 10 years €2m
Procedure identifier : cb49090b-5ca8-40d7-82ce-8be160d7af6d
Previous notice : 7d39ee19-c6d1-4d93-b995-d2acce3f278e-01
Internal identifier : T75868
Type of procedure : Restricted
The procedure is accelerated : no
Main features of the procedure : Mini competition under Online Collaboration Tools DPS

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Postal address : University of Limerick, Limerick
Town : Limerick
Postcode : V94 T9PX
Country subdivision (NUTS) : South-West ( IE053 )
Country : Ireland
Additional information : See documentation

2.1.3 Value

Estimated value excluding VAT : 2 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : University of Limerick - Polling & Survey Tools
Description : Tenders are sought for the provision of ‘Campus Survey Software Subscription’. The objective is to have a cloud hosted solution offering distributed management functionality to the various internal departments with overall governance by UL’s ITD Department. It is paramount that the solution proposed is fully GDPR compliant and demonstrates varying levels of security ensuring data/account structures are protected. Contract Term: 4 year contract with option to extend for 2 years x 3, ie 10 years in total. Value: Total Expected value - 10 years €2m
Internal identifier : T75868

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Postal address : University of Limerick, Limerick
Town : Limerick
Postcode : V94 T9PX
Country subdivision (NUTS) : South-West ( IE053 )
Country : Ireland
Additional information : See documentation

5.1.3 Estimated duration

Start date : 01/11/2024
Duration end date : 31/10/2028

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : 3 x 24 month extensions

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Qualitative
Description : Software, Privacy & info. security, Support & Maintenance, Exit Strategy, Sustainability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 85
Criterion :
Type : Price
Name : TCO
Description : Total Cost of Ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, only usable by buyers listed in this notice

5.1.16 Further information, mediation and review

Review organisation : High Court Ireland
Information about review deadlines : 1 years plus 1 day
Organisation whose budget is used to pay for the contract : University of Limerick
Organisation executing the payment : University of Limerick
Organisation signing the contract : University of Limerick

6. Results

Value of all contracts awarded in this notice : 2 000 000 Euro

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Drieam B.V.
Tender :
Tender identifier : T75868
Identifier of lot or group of lots : LOT-0000
Value of the tender : 1 954 126 Euro
Subcontracting : No
Contract information :
Identifier of the contract : T75868
Date on which the winner was chosen : 14/10/2024
Date of the conclusion of the contract : 01/11/2024
Organisation signing the contract : University of Limerick

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : University of Limerick
Registration number : 264534
Town : Limerick
Postcode : V94 T9PX
Country subdivision (NUTS) : South-West ( IE053 )
Country : Ireland
Telephone : +353 61 202700
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : High Court Ireland
Registration number : High Court Ireland
Department : High Court Ireland
Town : Dublin
Postcode : D07 N972
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Contact point : High Court Ireland
Telephone : +35318886511
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Drieam B.V.
Size of the economic operator : Micro, small, or medium
Registration number : 74263544
Postal address : Don Boscostraat 4
Town : Eindhoven
Postcode : 5611KW
Country subdivision (NUTS) : Zuidoost-Noord-Brabant ( NL414 )
Country : Netherlands
Contact point : Bart Corbijn
Telephone : +31622880177
Internet address : https://www.drieam.nl
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : a636cfbf-4c4a-48b7-88f5-25b91f980420 - 02
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 11/07/2025 09:53 +00:00
Notice dispatch date (eSender) : 11/07/2025 09:53 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00460971-2025
OJ S issue number : 133/2025
Publication date : 15/07/2025