System support tool for competition implementation and contract follow-up (KGV/KAV)

The objective of the procurement is to procure KGV and KAV, which contribute to complying with the requirement for procurements in accordance with legal and regulation requirements, and at the same time ensure the requirement for validating procurements. The aim is to use a system that, to the greatest possible …

CPV: 48000000 Logiciels et systèmes d'information, 48220000 Logiciels pour internet et intranet, 48490000 Logiciels de passation de marchés, 72000000 Services de technologies de l'information, conseil, développement de logiciels, internet et appui, 72253200 Services d'assistance relative aux systèmes, 72212490 Services de développement de logiciels de passation de marchés, 72250000 Services de maintenance des systèmes et services d'assistance, 72260000 Services relatifs aux logiciels, 72268000 Services de fourniture de logiciels, 72400000 Services internet, 79418000 Services de conseil en matière d'acquisitions, 79994000 Services de gestion des contrats
Lieu d'exécution:
System support tool for competition implementation and contract follow-up (KGV/KAV)
Service d'adjudication:
Oslo kommune v/ Utviklings- og kompetanseetaten
Numéro d'adjudication:
24/333

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : System support tool for competition implementation and contract follow-up (KGV/KAV)
Description : The objective of the procurement is to procure KGV and KAV, which contribute to complying with the requirement for procurements in accordance with legal and regulation requirements, and at the same time ensure the requirement for validating procurements. The aim is to use a system that, to the greatest possible degree, contributes to fully electronic case handling, from the preparation of tender documentation and qualification documents, to the award of contract and further contract follow-up. A KGV/KAV system shall be procured that shall be used by all entities in the municipality. The procured system ought to, to the greatest possible degree, facilitate to make the procurement work more efficient and contribute to digitising the procurement function in the municipality. We would like a user friendly system that can support efficient processes, be scalable and safeguard security and privacy in a good way. The system shall contribute to fulfilment of legal and regulation requirements, increased degree of control, simple implementation and follow-up of procurements, as well as increased degree of self-service and with options for automating manual tasks. The objective of the procurement is to get a system that: • Is effective, future orientated and user friendly. • Contributes to further digitalisation of processes • Provides simpler and more efficient processes • Provides good control and control of procurements, contracts and suppliers • Provides good reporting options
Procedure identifier : 1b6ef98b-1e4b-4ac9-9000-a748332bcce4
Previous notice : 87e86f0b-80f8-4669-91d5-14b42df38a59-01
Internal identifier : 24/333
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 72212490 Procurement software development services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 79418000 Procurement consultancy services
Additional classification ( cpv ): 79994000 Contract administration services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.3 Value

Estimated value excluding VAT : 45 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : System support tool for competition implementation and contract follow-up (KGV/KAV)
Description : The objective of the procurement is to procure KGV and KAV, which contribute to complying with the requirement for procurements in accordance with legal and regulation requirements, and at the same time ensure the requirement for validating procurements. The aim is to use a system that, to the greatest possible degree, contributes to fully electronic case handling, from the preparation of tender documentation and qualification documents, to the award of contract and further contract follow-up. A KGV/KAV system shall be procured that shall be used by all entities in the municipality. The procured system ought to, to the greatest possible degree, facilitate to make the procurement work more efficient and contribute to digitising the procurement function in the municipality. We would like a user friendly system that can support efficient processes, be scalable and safeguard security and privacy in a good way. The system shall contribute to fulfilment of legal and regulation requirements, increased degree of control, simple implementation and follow-up of procurements, as well as increased degree of self-service and with options for automating manual tasks. The objective of the procurement is to get a system that: • Is effective, future orientated and user friendly. • Contributes to further digitalisation of processes • Provides simpler and more efficient processes • Provides good control and control of procurements, contracts and suppliers • Provides good reporting options
Internal identifier : 24/333

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48220000 Internet and intranet software package
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 72212490 Procurement software development services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 79418000 Procurement consultancy services
Additional classification ( cpv ): 79994000 Contract administration services
Options :
Description of the options : Non-exclusive option on procurement analysis tool Option for integration with Plan and build 36

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : Option for 2+2+1+1 years.

5.1.5 Value

Estimated value excluding VAT : 45 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name : TK1: The tenderer ́s offered system
Description : Response to E-requirements in annex 2.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : TK2: Implementation and training
Description : Response to Annex 3
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name : TK3: Support and SLA
Description : Response to annex 4
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Price
Name : TK4: Price
Description : Complete annex 1 to Annex 6 - price form.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Exception for use of environment as award criteria
Description : The nature of the procurement in this case is the procurement of a tool for holding competitions and following up signed contracts. Furthermore, the procurement involves maintenance and further development of such a tool, operation and use of the tool. The work on maintenance and further development of the tool can be compared with a consultancy service without particular travel activities and is therefore considered to have immaterial climate footprint and environmental impact. However, if sub-supplier chains take into consideration, we can see that possible climate footprint and environmental impact may arise for the operation of the data centres on which the tool is coughed. The supplier ́s influence over this energy consumption and the possible environmental impact is, however, very limited and it is aimless for the contracting authority to emphasise or set requirements in the requirement specifications for the environment in this procurement. Based on this, the procurement is being assessed for a system support tool for a competition and contract administration tool in accordance with its nature to have immaterial climate footprint and environmental impact, and therefore falls under the exception rule in PPR § 7-9 (5).
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett -
Information about review deadlines : The waiting period, c.f. the Public Procurement Regulations § 25-2, 10 days calculated from the day after the notification letter was sent. The notification letter was sent 16.05.25

6. Results

Value of all contracts awarded in this notice : 22 311 800 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Artifik AS
Tender :
Tender identifier : Systemstøtteverktøy for konkurransegjennomføring og kontraktsoppfølging (KGV/KAV) - Artifik AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 22 311 800 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : Systemstøtteverktøy for konkurransegjennomføring og kontraktsoppfølging (KGV/KAV) - Artifik AS
Date of the conclusion of the contract : 27/05/2025

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 6
Type of received submissions : Tenders
Number of tenders or requests to participate received : 4

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Registration number : 971183675
Department : Innkjøpstjenester
Postal address : Grensesvingen 6
Town : Oslo
Postcode : 0663
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Omar Attique
Telephone : +47 21802180
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : C. J. Hambros plass 4
Town : Oslo
Postcode : 0164
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Artifik AS
Size of the economic operator : Small
Registration number : 925364967
Postal address : C/o Vaar Advokat AS Stortingsgata 12
Town : Oslo
Postcode : 0161
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 98255040
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
Notice information
Notice identifier/version : f7f1d582-ff9e-4c49-8db9-44ff0c9af903 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/05/2025 09:01 +00:00
Notice dispatch date (eSender) : 27/05/2025 10:02 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00344521-2025
OJ S issue number : 102/2025
Publication date : 28/05/2025